Operations Assistant Job at Corporate Staffing

Our client in the logistics industry is seeking to hire an Operations Assistant who will be responsible for supporting the business’s daily operations. The role involves coordinating various administrative, logistical, and operational tasks to ensure the smooth functioning of the organization. The ideal candidate will be proactive, organized, and able to handle multiple tasks in a fast-paced environment.

Key Responsibilities:

• Assist in managing daily administrative tasks such as filing, correspondence, and scheduling.
• Prepare reports, presentations, and operational documents for internal and external stakeholders.
• Maintain organized records of operational documents, invoices, and contracts.
• Support the logistics team by tracking shipments, managing inventories, and coordinating with suppliers.
• Ensure timely deliveries by coordinating dispatch activities and updating stakeholders.
• Assist with procurement and inventory management to avoid shortages or overstocking.
• Contribute to the implementation and improvement of operational processes and procedures.
• Monitor workflows and assist in troubleshooting operational issues to enhance efficiency.
• Assist in managing project timelines and ensuring deadlines are met.
• Coordinate with various teams and departments to support overall business operations.
• Facilitate communication between internal teams and external partners or clients.
• Assist in managing day-to-day tasks and tracking project progress.
• Accurately input data into company systems related to inventory, operations, and customer interactions.
• Generate regular reports on operational performance and highlight any areas for improvement.
• Conduct basic analysis of key operational metrics and assist in optimizing processes.
• Address customer inquiries and concerns, ensuring timely and satisfactory resolutions.
• Liaise with suppliers, vendors, and clients to resolve any logistical or operational issues.
• Maintain positive relationships with customers, suppliers, and partners.

Key Qualifications:

• Diploma or degree in business administration, operations management, or a related field.
• 1-2 years of experience in logistics, operations, administration, or a related role.
• Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint) and operations management software.
• Basic understanding of logistics, supply chain management, and business operations.
• Ability to manage multiple tasks and prioritize in a dynamic environment.
• High level of accuracy in managing data, documentation, and logistics.
• Strong problem-solving skills to identify operational challenges and implement solutions.
• Excellent communication skills for interacting with team members and external partners.
• Collaborative approach to working with cross-functional teams to achieve goals.