Operations Executive at Federation Of Kenya Employers

KEY RESPONSIBILITIES

• Support the Execute Director in high level meetings and travel requirements by ensuring that required protocols are observed, accommodation bookings, travel, logistics, and all related correspondence are well coordinated.
• Assist the Executive Director in preparing board communication, coordination of board meetings and documentation.
• Board reporting and support.
• Follows up and report on implementation of all Management, Committees and Board resolutions.
• Providing, managing and maintaining comprehensive business status reporting with robust key performance indicators, dashboards and performance metrics to support key business decisions.
• Develop concepts papers, periodic progress reports and annual reports sh achievements against planned targets as well as providing justification for performance variance and areas of improvement.
• Interpreting organizational data into meaningful trends for strategic decision making.
• Providing the Executive Director with a regular comprehensive status report of various deliverables by Heads of departments.
• Supporting the Executive Director in reviewing the existing processes, researching, providing recommendations and implementing efficiency
• improvement systems & technologies to facilitate smooth running of the . Serve as apoint of contact and interface office and external clients and partners.
• Facilitate internal and external information sharing and communication from the Office of the Executive Director throughout the organisation, with the Social Partners, partners and other stakeholders.
• Assist in preparation of the es, talking points and presentations when required and liaising with other key department heads in such preparations.
• Tracking action points from all meetings attended by the Executive Director and follow up with respective persons for timely actions.
• Serve as a Personal Assistant and as an alternative Executive Assistant when required.

QUALIFICATIONS AND EXPERIENCE

• Bachelor degree in social science, Economics, business administration or related field.
• Minimum of 5 years of applicable office operations and demonstrated administrative experience supporting C-Level Executives
• Post Graduate Diploma in Secretarial Studies or Operations Management will be an added advantage
• Experience from a membership-based organisation will be an advantage