Operations Manager at International NGO Safety Organisation (INSO)

Main Duties and Responsibilities

Human Resources

• Lead and coordinate national staff onboarding and coordinate with HQ HR on international staff onboarding.
• Coordinate and monitor national staff performance monitoring, grievance management, etc.
• Prepare national staff monthly payroll, other calculations related to allowances, overtime (if applicable)
• Provide support to internal and external audit requests.
• Act as the in-country project management focal point for all HR.
• Act as safeguarding focal point and participate in awareness sessions related to code of conduct
• Implement and monitor all INSO regulations related to personnel and HR
• Manage the implementation and maintenance of Cezanne HR information systems
• Ensure timesheets are collected and verified, monitoring of R&R cycle for international staff and personnel filing systems are maintained in hard copy and HR shared point, updated org chart.

Legal and Compliance

• Maintain a tracker to monitor staff visas and work permits.
• Lead audit follow-up and implement recommendations in all areas of Operations.

Facilities and Asset Management

• Manage the entire scope of facilities management.
• Prepare and maintain the country office’s leases and contracts with suppliers.
• Establish and maintain a central asset register and ensure that all the INSO assets are registered, managed, and accounted for in accordance with the asset policy

Procurement and Logistics

• Enforce compliance with procurement and logistics regulations.
• Oversee full implementation of procurement processes.
• Enforce all controls to prevent fraud and corruption.
• Carry out routine local market surveys for goods and services.
• Carry out supplier checks and vet them against anti-terror or sanction lists.
• Contribute to donor reporting for asset management/logistics/procurement.

Safety and Security

• Maintain an updated incident register.

Requirements

• Fluency in English (written and spoken).
• A Bachelor’s degree in a relevant field from a recognized academic institution.
• At least 5 years of humanitarian professional operations experience.
• Highly self-motivated, a problem solver, solution-focused, and a strategic thinker with the ability to manage multiple priorities and work to set deadlines.
• Proficient use of MS Office and experience with database management.