Payroll Specialist at HIAS Refugee Trust of Kenya

DEPARTMENT: Human Resources & Finance

SUPERVISOR: Head of Finance and Operations

START DATE: 27th April 2022

END DATE: 14th September 2022 (Renewable contract subject to availability of funds and performance)

GRADE: 6

POSITION SUMMARY:

HIAS seeks to recruit a Payroll specialist Accountant whose main objective will be to maintain and improve compensation system of HIAS Kenya.

ESSENTIAL FUNCTIONS:

1. · Preparation and processing of payroll for employees in the organization on a monthly basis
2. · Preparation and processing of monthly statutory/voluntary deductions for payment
3. · Maintain and review personnel timesheets on a monthly basis
4. · Manage organization payroll budget and expenses
5. · Address and resolve employee correspondence relating to the payroll system, that is the P9 Forms, Payslips, updating of voluntary deductions.
6. · Manage monthly payroll reconciliation
7. · Prepare monthly payroll allocation journal entries
8. Entering and posting of payment transactions into the Great Plains Accounting System (GP) once approved by the Head of Finance and Operations
9. · Prepare and facilitate donor verification exercises in review of payroll back -ups and vouching of supporting documents on needs basis.
10. Assist in the preparation and coordination of project and institutional audit of books of accounts by internal and external auditors.
11. · Participate in projects’ budget preparation exercises on needs basis
12. Assist in preparation of budgetary control reports and burn rates for donors/projects as assigned on a needs basis.
13. · Assist in preparation of monthly, quarterly, and mid- year donor financial reports for submission to the Head of Finance and Operations.

QUALIFICATIONS & REQUIREMENTS:

Education

· Bachelor's Degree in Business or Accounting preferred, CPA (K)

Experience

1. 4 to 5 years’ experience as a Payroll Specialist
2. Proven experience in a payroll position in a fast-paced environment required

Skills

1. Strong knowledge of tax and wage laws
2. Good understanding of the common fiscal procedures
3. Excellent verbal and written communication skills
4. Strong computer literacy including Microsoft Office applications
5. Exceptional multitasking and organizational skills
6. Able to work effectively with minimal supervision
7. Trustworthy with attention to confidentiality
8. Outstanding organizational ability with great attention to detail
9. Knowledge in Accountability to Affected Populations
10. Knowledge in PSEA

DISCLAIMER:

This job description is intended to describe the general nature and level of work being performed. It is not an exhaustive list of all responsibilities, duties, skills required or permanent location. Location is subject to change based on programmatic needs. Flexibility is essential as we grow and develop. The successful candidate must be comfortable in a fast-paced, changing work environment with many crucial deadlines. All team members may be required to perform duties outside of their normal work hours of responsibilities as needed.

SAMPLE HIRING PROCESS:

We are committed to a fair and respectful hiring process, and we do our absolute best to respond to every applicant. We prioritize communication and transparency with all candidates, even those who are not moving forward. Here’s a snapshot of our hiring process:

Step 1: Submit your application!

Step 2: Phone screen with a Human Resources staff person.

Step 3: Interview with the hiring manager.

Step 4: Interview with a panel of HIAS employees.

Step 5: Reference check.

Step 6: Offer and background check.

Step 7: Start your professional journey with HIAS!

Note: Some of our hiring processes may vary, and not all candidates will advance to each step.