Pharmacy Store Inventory Officer at Mater Misericordiae Hospital

Main Duties

•  Responsible and Accountable for the stocks in the respective store assigned
•  Receiving and inspection of all pharmaceutical products delivered to the stores by suppliers as per the laid down guidelines
•  Ensuring proper carriage, packing, and storage of stock in the store while enforcing safety and easy retrieval
•  Applying proper inspecting procedures with a focus on shelf life, quality, and packaging, LPO, delivery notes, and Invoices. Ensuring all stored items are well labeled and accurately stored in their mapped locations
•  Processing service orders from user departments and issue all stock and non-stock items to various operational areas in the main hospital and external medical centers
•  Performing regular stock counts to ensure physical stock levels are consistent with system stocks every week and during the quarterly stock-take exercises
•  Putting measures in place to trace; and prevent theft and pilferage of the stock
•  Maintaining records for breakages and returned items as per the policy.
•  Returning all defective or near-to-expire items to suppliers within reasonable time to mitigate losses to the Hospital and Supplier
•  Utilization of ERP inventory software to process requisitions and orders, issue stock analysis, and report on stock levels and stock movement trends
•  Maintaining standards of health and safety, hygiene, and security in the store
•  Confirming that all items received conform to the Local Purchase Order, Contract, Delivery Note, and, where applicable, shipping documentation
•  Managing stock levels and Issue stocks under the FIFO method while enhancing expiry Management, mitigating stock-outs, and avoiding obsolescence
•  Submission of invoices and delivery notes twice a week to the Finance Department for payments and regular follow-up of credit notes in an accurate manner to prevent payment disputes

Required Qualifications for the Position

•  Degree in the Procurement related field. Additionally, a diploma in Pharmacy is preferred
•  3 years working experience in procurement and supplies management
•  Member of KISM (Kenya Institute of Supplies Management)