Procurement and Logistics Officer at BURN

About The Role

Burn is looking for a procurement and logistics officer, who will be responsible for planning, designing, and implementing appropriate logistics systems including warehousing and in-country transport capacity.

Duties And Responsibilities

• Maintain comprehensive procurement files, including solicitations, proposals, evaluations, award documents, official contracts, and correspondence on all procurements, following policies and local law.
• Carry out clerical work, including typing, proofreading, and editing documents, correspondence, and reports for the logistics department or assigned
• Liaise with suppliers to ensure correct can accurate documents are received for shipping and payment processing.
• Prepare reports on procurement activity as requested
• Responsible for daily monitoring of cargo shipment and updating pertinent reports.
• Immediately escalate all issues that are found or deemed not to meet expectations.
• Support the completion of all necessary financial month-end close and roll-over processes associated with the purchasing, accounts, and warehouse functions
• Assist in compiling vendors’ documentation for payments (Invoices, delivery notes, GRNs, etc.)
• Raise Purchase Requisitions and Purchase Orders for procurement of various items and services.
• Responsible for preparing dispatch documents such as Good received notes, Packing Lists, Material Receivers, etc., for ongoing shipments and projects
• Responsible for the review, verification, and reconciliation of shipping documents such as waybills
• Assist in organizing transportation activities, including storage/offloading of goods, managing information accrued from point of origin to delivery, orchestrating transportation movements, and arranging for services as necessary.
• Undertake supplier onboarding processes.
• Arrange for PVoC inspection for all products where need be.
• Maintaining and updating supplier information such as qualifications, delivery times, product ranges, etc.
• Arrange for PVoC inspection for all products where need be.
• Work collaboratively and negotiate and engage with stakeholders and suppliers regarding new projects, supplies, and initiatives and advise of the impact of change on purchasing and project activities
• Any other duty assigned by the Procurement Manager.

Skills And Experience

• 3 Years Hands on experience in Procurement and Logistics
• Degree in Supply Chain, Procurement or equivalent
• Good skill in Excel spreadsheets
• Experience in handling imports and export is an added advantage
• Hands-on experience with ERP systems – preferably Microsoft NAV
• Critical thinker and problem-solving skills
• Willing to put in extra hours to meet goals