Procurement and Operations Manager at TechnoServe Kenya

Job Summary:

• The Procurement and Operations Manager is responsible for overseeing the procurement process and ensuring efficient operations within the organization. This role involves managing supplier relationships, negotiating contracts, and ensuring that the supply chain meets organizational needs. Additionally, the manager will streamline operational processes, optimize resource allocation, and ensure that the organization's operations align with its strategic objectives. The position requires a strategic thinker with strong analytical skills, effective communication abilities, and a keen understanding of both procurement and operational best practices and in accordance with TNS policy and professional best practices and ethical standards.

Main Activities and Responsibilities:

• Develop and manage procurement plans for the LFS project, ensuring compliance with donor requirements and corporate policies.
• Update procurement plans regularly in collaboration with program management teams.
• Oversee all LFS procurement and contractual aspects of goods, services, and works in consultation with the Procurement Advisor.
• Provide guidance and support on procurement issues throughout the entire procurement cycle.
• Oversee the preparation and management of bidding documents, RFPs, and the evaluation process in coordination with project teams.
• Participate in negotiations and prepare procurement orders, ensuring timely approvals.
• Oversee timely processing and payment of suppliers.
• Conduct market research to track developments and analyze global commodity trends and availability.
• Ensure traceability of orders and address any delays, discrepancies, or vendor queries.
• Serve as the focal point for all LFS contracting processes and participate in procurement monitoring and audits.
• Prepare procurement reports and conduct capacity-building training for LFS staff.
• Collaborate with Finance to manage the annual vehicle assessment for insurance renewal.
• Manage the procurement processes of grants from bidding processes up to the selection and award.
• Supervise inventory control and tracking of project vehicles and equipment including property logs, serial numbers and tags.
• Manage administrative function of the project including, property/facility management, safety of the work environment, and provision of furnishings and equipment necessary for effective operations.
• Act as the Security and Safety focal point for the project, ensuring project staff are always updated on security concerns for proper planning of program travel and activities.
• Management of all leases, contracts and other financial commitments.
• Any other duties as assigned by the Senior Finance and Administration Manager

Minimum Skills And Experience Required

• Master’s degree in Business Administration, Supply Chain Management, or a related field
• Bachelor's degree in Business Administration, Supply Chain Management, or a related field.
• Proven experience in procurement and operations management, with a strong track record of successful contract negotiations and process improvements.
• Excellent analytical, organizational, and problem-solving skills.
• Strong communication and interpersonal skills, with the ability to collaborate effectively across departments.
• Proficiency in procurement software and ERP systems.
• Professional certification is a plus.
• Membership of a professional body such as KISM, CIPS or equivalent
• Minimum 3 years of experience in procurement role
• Demonstrated working knowledge of USAID, DfID and or EU procurement and contract procedures
• Demonstrated understanding of public procurement legislation, regulations and procedures
• High level of organization and efficiency
• Clear and concise communication skills
• Strong analytical and financial analysis skills
• Well-developed computer skills in analysis, report writing and presentation
• Fluent in reading, speaking and writing in English.