Procurement Assistant at CDL Human Resource

KEY RESPONSIBILITIES

• Source and verify compliance documents from vendors, ensuring standards are met within timelines.
• Provide high-quality service to internal customers through system, email, or phone inquiries.
• Maintain and update records of producers and KYC documents daily.
• Develop and manage partnerships with internal clients and strategic suppliers.
• Ensure compliance with the SRM Framework in collaboration with Procurement and Compliance teams.
• Apply appropriate procurement methods as per SOP and ensure procurement policy adherence.
• Manage supplier data, update databases, and handle dormant suppliers and contract finalizations.
• Monitor and optimize demand, standardize specifications, and conduct spend analysis.
• Assist in negotiating terms with suppliers, managing “tail spend,” and maintaining professional relationships.
• Monitor contract status, resolve delivery issues, and ensure supplier performance management.

Requirements

QUALIFICATIONS & SKILLS REQUIRED

• Bachelor’s degree in Procurement, Supplies, or related field; CIPS/KISM registration preferred.
• Minimum of one year of experience in a similar role in a busy environment.
• Strong negotiation, analytical, and problem-solving skills.
• Organized, flexible, and able to work under pressure with a high sense of responsibility.
• Excellent communication skills (written, verbal, electronic) and fluency in English.
• Proficient in computer use, data entry, and inventory control systems.
• Knowledgeable in procurement, tendering, contract management, and purchasing procedures.
• Acts with integrity, objectivity, and high accountability standards.

Functional Competencies;

• Strong Ms Office
  • MS Excel
  • MS Word
  • Coupa (added advantage)
  • SAP (added advantage)
• Registered Member of Kenya Institute of Supplies Management or CIPS
• Customer Centricity
• Supply Chain Management
• Logistics Management
• Regulatory and Compliance
• Risk Management