Procurement Data Analyst at Nova Pioneer

About The Role

Key responsibilities for the role include:

• To use all the prescribed systems/tools used in the procure-to-pay process which include and are not limited to an Enterprise Resource Program (ERP), request/ticket management systems, bid analysis and other cost control tools.
• To generate, interpret and analyze trends or patterns on data collected from an ERP system using statistical techniques and provide ongoing reports.
• To ensure Purchase Requisitions (PR) do not age past 30 days by offering timely support to the ERP system users on the different stages of the procure to pay process.
• To maintain an approved and updated Pre-Qualified Vendors Register as prescribed in the Nova Pioneer Procurement and Finance policies through conducting supplier vetting, supplier visits and maintaining the relevant vendor compliance documents and details.
• To analyze, prepare and submit summary reports capturing key information from the vendor vetting process that would guide and inform purchasing decisions.
• To ensure that all products or goods purchased are to the requestor’s specifications and expectations in terms of cost, quality, quantity and delivery timelines.
• To maintain an approved and updated Pre-Negotiated Price List of all frequently used or fast-moving products and services offered by Pre-Qualified Vendors that clearly indicates trading terms and showing the vendor performance.
• Responsible for ensuring that the schools have a constant supply of learning materials, cleaning products, and equipment to facilitate learning, through scheduling purchases and deliveries.
• To support schools during academic launch through feeding quotations into the ERP system, ensuring real time prepayment requests are submitted to finance upon PR approval, receipting of goods delivered on the ERP system.
• To liaise with the School Management teams to ensure all assets are properly received, labeled and an updated register is maintained and updated for insurance purposes.
• To ensure that all supply related documents e.g. Purchase Orders, Invoices, Credit Notes, Debit Notes, Delivery Notes or Contracts are accurately generated, processed and appropriately stored within the specified supply and trading terms.
• To participate and collaborate with schools in managing Procurement planning for the schools through liaison with the schools’ Operations and management team.
• To generate cost allocation reports in a timely manner to ensure accurate budget spend reporting.
• Ensure service contracts are running efficiently as per the stipulated requirements.
• Support the Director of Operations with generating and maintaining the various data dashboards.
• Any other duty as may be assigned to you by your Manager.

About You

Skills, Experience & Qualifications required:

• Diploma or Bachelor’s Degree in Business Administration or Procurement or CIPS.
• Have at least 2 year's relevant experience in a busy reputable organization preferably in the Data Analytics, Operations or Administration department.
• Has worked with an ERP system in their current or previous work station.
• Have a good working knowledge of MS Office applications with strong analysis skills.
• Have proficiency in data analysis i.e. ability to collect, use and present proposals using data.
• Have excellent communication skills, both oral and written.
• Be a strong team player with excellent interpersonal skills.
• Be able to work well independently and meet strict deadlines with minimum supervision.