Procurement Officer (Boma International Hospitality College) at Kenya Red Cross Society

WHAT YOU WILL DO (Your responsibilities will include):

Running day-to-day activities within the Procurement Unit. This includes review and updating Procurement policies and procedures including ensuring compliance with both internal and external regulations. You will be responsible for the identification and contracting potential vendors, evaluation and re-evaluation of vendor performance and reporting on such performance for continuous improvement. You will act as linkage between the College and the Group Procurement Unit. You will also be charged with conducting regular price comparisons to ensure that the Institution gets best price for products and service and ensue value for money. You will be responsible to handle all the college procurements reporting to the Administration Manager on day to day operations and with a dotted line to the Procurement Manager, Boma Pan-African Limited for technical support.

1. Facilitate the process of supplier selection (pre-qualification) based on the set policies and procedures with support from the Procurement Manager.
2. Prepare pre-bidding documents and manage the bidding process working closely with user departments.
3. Prepare Local Purchase Orders and Comparative Bid Analysis ensuring that purchasing is carried out in accordance with the BIHC’s procurement Policy and Procedures.
4. Negotiate prices with vendors and favorable credit terms.
5. Maintain strong working relationships with vendors and user departments and maintain open lines of communications with both internal and external customers.
6. Review purchasing agreements with vendors and negotiate terms of engagement.
7. Prepare and generate reports on the College procurement status and performance according to set reporting timelines.
8. Conduct supplier review/evaluation, re-evaluation of performance and manage supplier databases to ensure that the same is updated regularly.
9. Stay up to date with industry trends in order to improve on the purchasing processes.
10. Prepare and manage a detailed and updated procurement plan for the college.
11. Maintain proper procurement records to ensure adequate audit trail and management of user purchasing needs.
12. Coordinate delivery of purchased items with the responsible receiving officer and execute all the tasks necessary to ensure timely delivery of goods and services.
13. Monitor order expenses and advise management on cost management strategies
14. Perform other duties related to the field as assigned by the supervisor.

THE SKILLS AND COMPETENCES WE ARE LOOKING FOR: EDUCATION AND EXPERIENCE

Minimum requirements:

1. A Bachelor’s Degree in Procurement and Supplies Management or equivalent from a recognized Institution.
2. 3+ years’ experience in a purchasing role.
3. Excellent communication and negotiation skills.
4. Knowledge of Navision ERP System and strong IT skills.
5. Proven history of effective supply management.
6. Experience working in a Hospitality Learning Institution or Hotel/s will be an added advantage.
7. Must be a Member of Kenya Institute of Supplies and Management (KISM) or any other relevant professional body.

Desirable Attributes:

• Able to uphold and respect procurement ethics and to conduct all activities with integrity.
• Able to prioritize tasks based on company needs.
• A team player who demonstrates patience, flexibility and honesty.
• Able to meet tight deadlines and work long hours based on business needs.
• A self-starter, able to plan, manage own work and take initiatives 
• Attention to detail and a high degree of accuracy.
• Good interpersonal and communication skills.