Procurement Officer at Janta Kenya

Job Description

• To avail (import) raw and packaging materials as per production plan and also ensure forward planning for Quality imported materials at Competitive Prices to avoid stock outs. This Role Involves developing and Implementing Procurement Strategies, Managing Supplier relationships and Optimizing Supply Chain Efficiency to Support Company’s Production Goals, Cost Management and Overall Operational Success.

Key Responsibilities

•  Weekly monitor of Inventory based on Min/Max to eliminate stock out
• Keep sufficient buffer stocks on critical imported material.
• Continuous communication with production on stocks availability and shortfalls for better planning.
• Negotiate with supplier on holding buffer stocks on behalf of the company
• Circulate delivery schedules and follow ups to ensure timely execution.

Price Negotiation on Raw & Pack Materials

• Close monitor on current market price drivers to avoid high material cost.
• Monitor international market pricing in comparison with local prevailing prices with an aim to source the most competitive.

Supplier Visit and Audit

• Regular Supplier visits to establish better relationship
• and foster agenda (price, delivery, Schedules etc)

Monitor Inventory Movement

• Monitor slow moving and non-moving items and circulate reports and possible liquidation plan and follow through.
• Provide accurate information on material consumption.

Working Capital Management:

• Reduce overall working capital by reducing stock holding at all locations
• Ensure rejected materials are returned to suppliers and C/Ns received
• GRN & Invoices – Ensure all GRNs are booked in the system on time and supplier invoices and documents are verified and forwarded to accounts on time for booking and VAT purposes
• Liaising with Clearing Agents / KRA/ Treasury
• Ensure that we are charged Minimal and Negotiated Charges for Clearance.
• Check Import Entries and advise Agents to Proceed making sure Bonds are applied where Necessary.
• Apply for the DRS and ensure Bonds are Created on time to avoid Extra Storage Charges.
• Plan with the Clearing Agents when the Offloading will be done to avoid Detention with Free Time Available.

Financial Audit:

• Provide support and documentation for audit inquiries, reviews, and examinations.

Skill & Experience

• 5 years including at least three years within a manufacturing environment.
• MUST HAVE EXPERIENCE FROM THE PRINTING INDUSTRY
• ERP Usage Experience an added advantage.
• Degree in Supply Chain and Procurement.
• CIPS