Procurement Officer at Mater Misericordiae Hospital

Main Duties

•  Ensuring timely and efficient procurement of goods, works, and services and observing transparency, fairness, and competitiveness
•  Participating in preparing and receiving bidding documents, and ensuring their safe custody
•  Undertaking evaluations, negotiations, and award recommendations for bidding processes related to quotations, expressions of interest, proposals, and tenders as per laid down procedures
•  Sustaining accuracy in preparation of LPOs, GRNs, Issue Notes, Requisitions, and all other documents with the ERP system and manually
•  Preparing reports and ensuring timely reporting to the relevant authorities (s)
•  Ensuring that contracts being submitted for approval have supporting documentation, and have been approved at the appropriate stage
•  Examining, and testing existing contracts and developing new ones as appropriate.
•  Controlling spend and building a culture of long-term savings on procurement costs.
•  Spearheading supplier registration processes and conducting market surveys from time to time
•  Coordinating purchasing and inventory activities on the e-platform
•  Receiving the materials supplied by the vendor as per the local purchase orders, contracts, and associated documents
•  Inspecting deliveries thoroughly for quality, quantity, specification condition, condition, and expiry date
•  Submitting invoices of the materials received from vendors to the Accounts department for payment.
•  Carrying out periodic inventory counts and ensuring the correctness of stock levels at all times and providing reports
•  Following up on stock-outs and escalating information on requested items or alternative solutions
•  Monitoring fridge temperatures, correcting inconsistencies, and safeguarding stock items.
•  Categorizing materials in different product lines and assigned locations.
•  Maintaining neatness and tidiness of the store
•  Issuing, monitoring, supervising stock levels, managing stock movements, and recording transactions as per procedure
•  Sustaining supportive activities and relationships with all stakeholders

Required Qualifications for the Position

•  Degree in Procurement related field
•  3 years working experience in procurement and supplies management
•  Member of KISM (Kenya Institute of Supplies Management)