Procurement Officer at Pathfinder International

Job Purpose:

• Assigns, reviews, and participates in the work of staff responsible for volume purchasing services. Exercises considerable judgment in making purchasing decisions in accordance with USAID and Pathfinder International policies and regulations. Assists Pathfinder country-specific procurement and tender committees in accordance with existing Pathfinder and donor procurement policies.

Key Job Responsibilities:

• Supplies and Equipment Tracking and Delivery: Ensures timely tracking of all supplies and equipment sent to the relevant managers. Ensures timely delivery of supplies and equipment to the specified locations and proactively liaises with relevant managers to clarify relevant specifications.
• Procurement of Goods and Services: Purchases goods and services, analyzes purchase requisitions, and creates new and updates existing bid Prepares and follows up payment requests for goods and services in a timely manner in accordance with existing Pathfinder policies and guidelines. Coordinates, assigns, reviews and participates in the work of staff responsible for volume purchasing services.
• Bid Proposals: Assists in drafting and evaluating bid proposals; solicits and negotiates competitive pricing from vendors and makes recommendations for issuance of purchase orders and waivers of Reviews existing office supply contracts and coordinates the bid process in accordance with Pathfinder International procurement rules and best practices. Serves on committees to evaluate sealed proposals. Negotiates pricing.
• Vendor Database Management: Maintains a database of vendors. Investigate and resolve complex problems associated with outside vendor documentation to process purchase orders, waivers, and payments.
• Reports: Prepares and submits procurement reports in agreed format and timeframe.
• Project Management and Participation: Leads, manages or participates in cross-functional project teams.

Minimally Required Job-specific Competencies:

• Purchase of Commodities: Foundational knowledge of the purchase of commodities, computer hardware and software, materials equipment, services and/or supplies.
• USAID Procurement Rules and Regulations: Foundational knowledge of USAID procurement rules and regulations.
• Procurement Process: Advanced knowledge of the procurement process.
• PC Applications: Foundational knowledge of purchasing applications.
• Vendor Relations Management: Ability to maintain relationships with vendors.

Minimally Required Organizational Competencies:

• Software Applications: Foundational knowledge of MS Office products, including MS Word, Excel, Outlook, and PowerPoint.
• Languages: Advanced writing and speaking skills using local language and English language.
• Communication: Advanced oral and written communication skills. Advanced knowledge of report writing.
• Sexual and Reproductive Health and Rights Services: Foundational knowledge of family planning and reproductive health principles, practices, and services, including strategies and indicators.
• Passion for Sexual and Reproductive Health Services: Commitment to family planning, reproductive health services, gender, maternal, and child health services, and eradication of harmful traditional practices.
• Influencing and Customer Service Skills: Advanced influencing and diplomacy Advanced customer service skills.
• Organization, Planning, and Multi-tasking: Advanced organizational and planning skills, project planning, and management Proven ability to set priorities, meet deadlines, and multi-task with minimal supervision.
• Matrix Management: Ability to thrive in a matrixed organization
• Self-Management and Teamwork: Ability to work independently or as a member of the team, ability to be detailed-oriented, and ability to manage stress effectively in a fast-paced environment
• Confidentiality: Ability to handle sensitive and confidential information in a discreet and professional manner.

Required Education, Training, and Experience:

• Bachelor´s degree in Procurement or related field.
• Membership in Chartered Institute of Procurement & Supplies or equivalent
• Membership in country-specific Institute of Supplies Management or equivalent
• 3 years of work experience in purchasing, finance, or facilities management.
• Prefer: Work experience with NGO under USAID grants

Other Information:

• Travel required (less than 10%)
• Uses cellular and desk phone; laptop or desktop computer