Procurement Officer at Space and Style Ltd

Job purpose

This main purpose of this role is to undertake procurement of goods and services for the company in order to ensure timely delivery of goods and value for money.

Key responsibilities

• Participate in the annual procurement planning process in collaboration with user departments.
• Receive and execute procurement requisitions from user departments for procurement of approved goods and services.
• Source for quotations from suppliers’ and make recommendations on the best offer to the Head of Finance and Business Operations.
• Generate purchase orders and LPOs for approval by the Head of Finance and Business Operations.
• Make regular follow up calls to suppliers to ensure timely delivery of goods in line with requirements.
• Follow up payment of suppliers’ invoices to ensure timely settlement.
• Raise import duty exemption documentation (C60) in compliance with statutory requirements.
• Carry out quarterly bond cancelation (C61) in compliance with statutory requirements.
• Prepare periodic procurement reports in a timely manner in line with requirements.
• Any other responsibilities that may be assigned to the job holder by the supervisor from time to time.

Working relationships
Internal Relationships:
The Procurement Officer is:

• Directly accountable to the Supply Chain Manager.
• Required to work with all departments in the company.

External Relationships:

• Suppliers.
• Service providers.

Knowledge, experience and qualifications required

• Degree in Procurement, Logistics and Supplies or any other business-related fields.
• Must be a Member of Kenya Institute of Supplies Management with a valid practising license.
• Chartered Institute of Procurement and Supplies
• Minimum 3 years’ experience in procurement or supply chain management.

Competencies
Technical competencies

• Knowledge of international and national procurement laws and procedures.
• Thorough understanding o customs regulations in Kenya relating to procurement.
• Knowledge of demand and supply system and best practices in procurement.
• Knowledge and effective application of all relevant procurement and supply chain policies, processes, procedures and guidelines to consistently achieve required compliance standards or benchmarks.

Behavioral competencies

• Exceptionally self-motivated and directed.
• Exceptional service orientation.
• Organizational skills.
• Attention to detail.
• Outstanding communication (written and verbal) and interpersonal skills.
• Ability to influence, collaborate, deliver and partner at levels in the organization.
• Ability to work well with people and clients at all levels.
• Superior analytical, evaluative and problem-solving abilities.
• Flexibility and adaptability.
• Innovative and creative thinking skills.
• Open to change
• Calm under chaos