Program Associate at Center for International Private Enterprise (CIPE)

The position is ideal for an highly organized and proactive early career professional who is detail oriented, dependable and comfortable managing multiple priorities in a dynamic policy and private sector environment. 

Key Responsibilities: 

Executive and Operational Support 

• Manage the Country Manager’s calendar, scheduling meetings and ensuring efficient time allocation
• Coordinate travel arrangements, logistics and meeting preparation
• Draft correspondence, meeting summaries and follow up notes
• Track action items and ensure timely follow through on internal and external commitments
• Serve as a first point of coordination for local partners and stakeholders

Program Coordination Support 

• Assist in organizing workshops, roundtables and other convenings including venue coordination, participant outreach and run of show support
• Maintain updated stakeholder and partner databases
• Track program deliverables and timelines
• Support preparation of activity summaries and background briefs
• Coordinate with CIPE headquarters teams including Communications, Grants and Finance to ensure smooth implementation

Documentation and Reporting 

• Maintain organized programmatic, financial and contractual files
• Compile supporting documentation for donor reports including participant lists and activity records
• Assist in drafting and formatting reports, concept notes and presentations
• Ensure compliance with CIPE and donor documentation requirements

Financial and Administrative Coordination 

• Track payment requests and expense documentation in coordination with Finance
• Monitor basic budget tracking under supervision
• Maintain procurement and vendor records
• Support reconciliation of activity expenditures

Communications and Outreach Support 

• Assist with preparation of invitations, announcements and outreach materials
• Coordinate guest lists and event communications
• Provide logistical and technical support during events
• Support website or social media updates in coordination with the Communications team when required

Additional Responsibilities 

• Conduct background research on policy, economic or stakeholder topics as requested
• Support onboarding and coordination of interns or short term consultants
• Contribute to a professional, organized and collaborative office environment

Qualifications: 

• Bachelor’s degree in Business, Economics, Political Science, Public Policy, International Relations or related field
• 1 - 3 years of professional experience in an administrative, program support or coordination role
• Professional proficiency in written and spoken English. Native proficiency in Swahili desired.
• Strong organizational and time management skills
• High attention to detail and accuracy
• Strong interpersonal and communication skills
• Ability to manage multiple tasks with limited supervision
• Proficiency in Microsoft Office including Word, Excel and Outlook
• Demonstrated reliability and professionalism