Program Associate at DT Global

Overview:

• DT Global is seeking a Program Associate to join the Conflict Prevention, Stabilization, and Transition (CPST) Practice. Under the supervision of the Program Manager, the Program Associate will serve as a supporting member of the home-office program management unit (PMU). The Program Associate will help manage client contracts, support project operations, and coordinate home-office project backstopping. This position will be based out of the DT Global office in Nairobi, Kenya.

Primary Responsibilities:

Project Delivery and Technical Excellence

• Provide day to day home office program management support and ensure effective and efficient coordination between the home and field offices.
• Be familiar with relevant policies and procedures including: US and project host country laws and regulations; DT Global policies and procedures; USAID, U.S. Department of State, and other funder regulations; and be accountable for project compliance with these laws, regulations, policies, and procedures.
• Interpret and advise on company policy and regulations to field teams, partners, clients, and beneficiaries.
• Recruit, mobilize, and demobilize short-term consultants and long-term project staff.
• Work to orient consultants and staff to DT Global and project objectives, procedures, resources, and relationships; monitor processes to ensure that proper procedures and rules are followed.
• Ensure that all project technical deliverables are formatted with proper branding requirements established by the contract, sent to the Development Experience Clearinghouse or the Prime Contractor, and properly archived in the home office filing system.
• Process expense reports and make travel arrangements, and process consultant invoices and payment requests.
• Review monthly field office expenditures.
• Maintain project files and audit as needed.
• Work with Program Manager to assure consistency and accuracy with USAID, U.S. State Department, and other funder approval requests and all project-related procurement.
• Develop, update, and maintain consultant agreements.
• Draft and assist with the management of subcontracts, with oversight by Program Manager.
• Prepare, support, and monitor invoices, expenditures, and budgets of subcontractors and beneficiaries for grants and contracts including inputting monthly invoices into budget tracker, assist with the preparation of budget modifications, and assist with budget projections as needed.
• Process contract submission documents including personnel documentation, subcontract modifications, and procurement actions.
• Copyedit project deliverables and ensure corporate/client branding requirements are met.
• Prepare information needed for business development and DT Global communications materials such as past performance reviews, CVs, charts, program summaries/brochures, and concept papers for current and future programs and funding opportunities.
• Assist with project start-ups and closeouts including travel to the field as required, sometimes on short-notice.

Business Development

• Participate in business development efforts including formatting CVs, preparing past performance references, charts, program summaries, and other proposal related tasks.
• Prepare information needed for business development and DT Global communications materials such as charts, program summaries/brochures, and concept papers for current and future programs.
• Attend relevant in-person and virtual events and generate summaries for PMUs.

Learning and Innovation

• Engage in self-driven professional development and growth activities.
• Contribute to DT Global’s learning agenda.
• Incorporate learning best practices into all aspects of work.

Education & Minimum Qualifications:

• Bachelor’s degree in international development, international relations, political science, government, economics, business, or a related field; or a relevant combination of education and work experience required
• 1-2 years of relevant professional work experience
• Team player with the ability to work independently and, at times, with minimal direction.
• Ability to take initiative and handle multiple tasks under tight deadlines while maintaining keen attention to detail.
• Excellent organizational skills.
• Attention to detail along with good organizational and prioritization skills.
• Strong verbal and written communications skills, including delivering formal and informal presentations and drafting and editing deliverables.
• Ability to travel and work overseas on short term technical assignments up to 10%, sometimes on short notice.
• Proficiency in Microsoft Suite (World, Excel, and PowerPoint).
• Fluency in English.
• Legal authorization to work in Kenya is required

Preferred Qualifications:

• Experience backstopping USAID projects, strongly preferred
• International travel experience, either personal or professional.
• Language ability in Arabic.
• Interest in and knowledge of Sudan.

Core Competencies:

• TEAMWORK: Works cooperatively and effectively with others to achieve common goals. Participates in building a culture characterized by inclusion, trust and commitment.
• COMMUNICATION: Effectively conveys information and expresses thoughts professionally. Demonstrates effective use of listening skills and displays openness to other people's ideas and thoughts.
• ADAPTABILITY: Adjusts planned work by gathering relevant information and applying critical thinking to address multiple demands and competing priorities in a changing environment.
• CUSTOMER/CLIENT FOCUSED: Anticipates, monitors and meets the needs of customers and responds to them in an appropriate and responsive manner.
• DIVERSITY AND INCLUSION: Conveys respect for diverse individuals and perspectives; models inclusive behavior and treats everyone fairly.
• PROFESSIONALISM: Displays appropriate and ethical behavior, integrity and personal presentation in the workplace always; demonstrates respectful communication for others, both verbal and non-verbal.