Programme Management Assistant at United Nations Environment Programme (UNEP)

• This position is located in the Strategic Planning Unit of the Policy and Programme Division at the Nairobi Duty Station and reports to the Programme Officer, Strategic Planning Unit. The Strategic Planning Unit leads the development of the United Nations Environment Programme (UNEP)’s strategic plans – the medium-term strategy and, programme of work and its overall project portfolio. The unit also leads and supports organizational transformation and improvement efforts.
• Provides administrative and programmatic support on overall strategic planning, working under minimal supervision. Appropriately applies and analyses relevant policies, guidelines, procedures and processes. Effectively tracks, monitors and provides quality control of key deliverables. Effectively organizes and manages records and data. Discretely handles confidential material/matters. Establishes effective working relationships with internal and external contacts at all levels.

Within limits of delegated authority, the Individual Contract will be responsible for the following duties: 

• Provides support in planning and implementation activities/processes in the development of strategic plans including the medium-term strategy, programme of work and the delivery model.
• Research, compiles, analyses, summarizes, and presents information/data on specific strategic planning related topics.
• Assists in the coordination of programme planning preparation.
• Assists in the preparation and analysis of programme/project/budget proposals; provides assistance in the interpretation of programme/project/budget guidelines; reviews and coordinates submissions of programme/project proposals and budget estimates, ensuring that requisite information is included and justified in terms of alignment with the strategic plans; propose adjustments as necessary; and initiates requisite follow-up actions.  
• Assists in the monitoring and evaluation of programmes/projects/budget proposals; categorizes, updates, tracks and analyses data related to programmes/projects/budget proposals,; categorizes, updates, tracks and analyses arrange of data; carries out periodic status reviews, identifies issues and initiates requisite follow-up actions; prepares revised budget estimates; reports on budget revisions, expenditures and obligations, verifies availability of funds; ensures necessary approval and entry in computerized budget systems.
• Collaborates with colleagues across the organization on performance reporting; liaises with relevant parties on the interpretation of the activities/services scheduled in the PB? and various planning instruments such as the medium-term plan and internal work plans; provides assistance on reporting requirements, guidelines, rules and procedures and ensures completeness and accuracy of data submitted.
• Drafts sections of UNEP’s strategic plans, coordinates review and clearance process with all colleagues involved, and coordinates with editor, translation services, etc. on finalization and publication of report multiple languages. 
• Prepares, maintains and updates files and internal databases; designs and generates a variety of periodic and ad hoc reports, statistic tables, graphic content, and other background materials/notes to facilitate inspection and other reviews.
• Serves as focal point for coordination, monitoring and expedition of strategic planning, activities, involving extensive liaison with diverse organisational units to initiate requests, prepare standard terms of reference against programme/project objectives, obtain necessary clearances, process and follow-up on administrative actions and resolve issues related to implementation.
• Serves as a focal point for coordination, monitoring and expedition of strategic planning activities, involving extensive liaison with diverse organizational units to initiate requests, prepare standard terms of reference against programme/project/budget proposal objectives, obtain necessary clearances, process and follow-up on administrative actions and resolve issues related to implementation. 
• Drafts correspondence and communications related to all aspects of the work of the team, including work plan and budgets, revisions and other related issues, prepares unit contributions for a variety of periodic reports.
• Provides guidance and training to new/junior staff.
• Performs other duties as assigned.
• The Individual Contractor will report to the Head of the Strategic Planning Unit, Policy and Programme Division.

Qualifications/special skills

• A minimum of Seven (7) years of experience in programme or project administration, technical cooperation or related area.
• Experience working with computer applications, mainly spreadsheets is desirable.
• Experience working with an Enterprise Resource Planning System (ERP) such as Oracle or SAP and UMOJA is desirable.
• Experience with data analysis, reconciliations and reporting is desirable.
• Experience in an international organization such as the United Nations is desirable.

Languages

• English and French are the working languages of the United Nations Secretariat. For the post advertised, fluency in oral and written English is required. Knowledge of another official United Nations language is an advantage.

Deadline : Nov 22, 2023