Programme Management Assistant at United Nations Environment Programme (UNEP)

Duties and Responsibilities

ORGANIZATIONAL SETTING:

• The United Nations Environment Programme (UNEP) is the leading global environmental authority that sets the global environmental agenda, promotes the coherent implementation of the environmental dimension of sustainable development within the United Nations system and serves as an authoritative advocate for the global environment.
• The Policy and Programme Division is responsible for consolidating the policy, programme, monitoring, gender and social safeguards functions of UNEP as well as its engagement with the United Nations system and key global processes such as the 2030 Agenda.
• The Division ensures coherence and coordination at the strategic, policy and programmatic levels.
• This position is located in the Policy and Programme Division at the Nairobi Duty Station and the incumbent will report to the Associate Programme Officer, Strategic Planning Unit.
• The Strategic Planning Unit leads the development of the United Nations Environment Programme (UNEP)'s strategic plans, and also leads and supports organizational transformation and improvement efforts.

Duties and Responsibilities Under the overall supervision of the Associate Programme Management Officer, Strategic Planning Unit, the contractor will be engaged to provide:

• Support system transitions in UNEP by implementing the change management strategy through communications and consultations with multiple stakeholders.
• Support knowledge management by developing the user manual for the new system based on discussions and consultations.
• Support capacity building by developing training materials and facilitating training workshops.
• Provide technical support to new system users by addressing questions and queries in a responsive and comprehensive manner.
• Undertake continuous data quality checks of all projects to ensure that all relevant information is verified and issues are addressed by the project manager.
• Support in executing an IPMR communication plan for UNEP, covering basic IPMR functionalities for different users, new system updates, and regular statistics of usage.
• Collaborate with pertinent staff in the Policy and Programme Division and Corporate Services Division on relevant project enrichment following ad-hoc guidance from the New York office, such as tagging, data analytics rollouts, and testing of IPMR.
• Explore possibilities, test, and advise on how to automate processes and improve data analysis and extraction in collaboration with relevant staff from the Policy and Programme Division, Corporate Services Division, and New York DMSPC, utilizing key functionalities of dashboards in Self-Service Analytics and Enterprise Dashboard.
• This includes collaborating with teams on SDGs, Country Dashboards, and Gender.

Qualifications/Special Skills

• High school diploma or equivalent is required.
• Supplemental training in business administration, information technology, project management, finance/accounts, or related areas, is desirable.
• A minimum of five (5) years’ relevant work experience in data and project management is required.
• Experience in the UN and in particular with respect to UMOJA and the Integrated Planning, Management and Reporting (IPMR) module is desirable

Languages

• English and French are the working languages of the United Nations Secretariat.
• For the post advertised, fluency in English is required. Knowledge of another official United Nations language is an advantage.
• NOTE: "Fluency equals a rating of "fluent" in all four areas (read, write, speak, understand) and "Knowledge of" equals a rating of "confident" in two of the four areas.