Programmes Project Manager at Girl Effect

The Programmes team within Girl Effect is responsible for three key areas: 

• Programme Design: Ensure coordinated and efficient cross functional programme design that will deliver impact for girls 
• Programme Delivery: Plan, coordinate, and track the activities of functions across Girl Effect to ensure that programme objectives are met and we submit quality reports to donors 
• Partnerships Implementation: Build and manage relationships with partners that are essential to the delivery of our programmes – including partnerships with organizations that offer services and safe spaces to girls, relevant Government Ministries and working closely with donors funding our programmes 
• Over the next 12 months the team has an exciting and varied programme of work planned. Our workstreams can be quite varied and complex, involving different technical inputs, a range of products and services, and multiple stakeholders across different geographies and contexts. 
• With colleagues located in each of the countries where we work, as well as a cluster of “global” roles located in Kenya, India and the UK, delivering this work successfully requires a combination of tight coordination and multi-country oversight, alongside local expertise and delivery. Within a matrixed structure, our work requires careful planning and coordination to enable it to be as successful as possible. 
• As such, we have identified a need for a key role to provide project management support and expertise within the team; specifically to support the Head of Programmes and Programme Leads in programme design and delivery and with donor partnerships. 
• Key relationships
• Internal 
• External 
• Programmes team (both global and country) Create, Evidence & Insight, Development, Finance & Operations teams, Gender & Youth Participation Other internal stakeholders where required 
• Partners, donors, third party vendors/consultants working on behalf of Girl Effect

What you will do

• Project management for existing (and potentially new) programmes. The requirements here will differ depending on the programme / project, but may include - 
• Maintaining oversight of programmes to ensure that we are on track to meet deadlines and achieve objectives and that high standards are maintained across the programme. Identifying gaps, issues and challenges and addressing these. 
• Coordinating and connecting different teams working on a programme to ensure their activities are aligned. 
• Ensuring we set up and maintain cross-functional work plans to track key activities and milestones. This will require involving stakeholders in the creation and maintenance of the plan and ensuring all risks, dependencies and responsibilities are identified, discussed and built into the planning process. 
• Ensuring thorough risk and issue management exists, instigating mitigation actions, and helping to identify contingency plans where necessary. 
• Supporting the Head of Programmes and Programme Leads to plan resourcing of upcoming projects and ensure all needs are met. 
• Working with the Finance team to track donor budgets and project spend to ensure we’re running to budget. 
• Ensuring efficient and effective communication processes and meeting cadence exist within individual programmes / projects. 
• Stakeholder engagement and relationship management. The requirements will differ depending on the programme, but are likely to include: 
• Managing relationships with donors. Co-ordinating and inputting to donor reporting and donor meetings as required. Ensuring donor requirements and milestones are met. 
• Managing relationships with partners, who we work closely with to deliver some of our programmes. Coordinating and running meetings and working closely with them on programme design and delivery. 
• Establishing and managing relationships with a range of other external stakeholders across a variety of sectors including NGOs, evaluators and research organizations, community based organizations, media and creative industries. 
• Supporting with procurement and management of external suppliers / consultants / partners at a global and local level. 
• In addition to core Project Management responsibilities, this role will also involve - 
• Pro-actively spotting areas for improvement in programme and project management processes and developing simple practical solutions to address these. 
• General ad hoc support to the Head of Programmes and Programmes team. This will include supporting teams with programme activities as and where needed, Due Diligence for new implementing partners, leading team meetings, coordinating inputs to org-wide team updates (please note: this will be a small portion of the role, maximum 10% of time). 

Who you are 

The successful candidate should display the following experience and attributes: Qualifications: 

• Bachelor’s Degree 
• Desirable: Project Management Professional (PMP) Certification 

Knowledge and experience: 

• Minimum 5 years relevant project management experience and proven success in managing complex, multi-geo projects with multiple stakeholders 
• Experience working with donors and delivering programmes to meet donor requirements.
• Experience establishing and managing relationships with stakeholders across a range of sectors Experience working with internal teams across a range of functions. This may include some of the following - programmes, evidence & insight, development/fundraising, finance & operations, gender & youth participation, creative teams 
• Experience in setting up and managing systems and processes to track and stimulate progress against key milestones and agreed deliverables, to deliver projects on time, on budget and to a high standard 
• Experience of managing risk, budgets, staff resourcing, timelines and other logistics across multiple projects, and to differing stakeholders 
• Understanding of principles that underpin Due Diligence and Safeguarding 
• Understanding of monitoring and evaluation requirements in international development programming. Experience managing programmes that include robust monitoring and evaluation 
• Desirable: Background in international development, gender or familiarity with gender/girl-centered programming