Project Associate, G6, ICTD Digital Centre of Excellence at UNICEF

How can you make a difference? 

Under the direction of Chief, Digital Centre of Excellence, this position provides general ICT program/project management and administrative support for the range of projects and/or portfolio to ensure their smooth running and implementation. The incumbent prioritizes tasks and organizes work independently based on general direction from the supervisor and carries out a broad range of activities including but not limited to work planning, documentation management, reporting and logistics support.  The post has a matrix management to the Operations Specialist in ICTD Valencia, Spain. 

Key responsibilities: 

Program/Project planning and execution support 

• Under the direction of the supervisor, research, analyze, verify, summarize and/or aggregate relevant qualitative and quantitative data. Draft or support development of documents, presentations, reports and proposals on program/project arrangements. 
• Coordinate inputs from various stakeholders and follow up on the preparation of updates on activities, reports and reviews. 
• In coordination with authorizing officers and project managers ensure the management of project human resources such as consultants, interns 
• etc. (drafting of note for records and work/change orders, advertisement, shortlisting, interviews etc.) including third party vendors. Keep abreast of 
• the ICT and broader Organizational LTAs portfolio. 
• Undertakes duties as directed / requested by the supervisor to support the delivery and implementation of projects, as required. 
• Program/Project documentation and reporting support 
• Prepares monitoring and reporting information in support of relevant portfolio efforts. 
• Draft correspondence/communications/documentation, briefing notes and reports contributing to the achievement of program/project objectives 
• Under the direction of supervisor and/or project managers, maintain program/project portfolio document repository, including project team site 

Program/Project and office administrative support 

• Arranges appointments and maintains supervisor’s calendar; organizes and manages project-related meeting logistics including taking responsibility for finalization of meeting agenda, invitations, etc. Ensure that participants are properly informed and connected to online 
• conferences, presentation documents uploaded, recordings are stored, etc. Take and publish meeting minutes, communicate assigned action items. 
• Maintain calendar of travels and important events relevant for the Section. Ensure that professional memberships are up-to-date. Help organize events, conference, webinars, etc. 
• Provides program/project-relevant work inputs to Admin and Finance Assistant for processing travel, execution of contractual and other transactions, reserving meeting location/conference rooms, monitoring of financial expenditures, ensuring compliance with UNICEF rules and  regulations, keeping supervisor informed and advised on actions for decision/follow up. 
• During absences and annual leaves back up Admin and Finance Assistant in the same Section, and other Section’s Project Assistant as per schedules agreed with the supervisor. 
• Budget administration: maintains and monitors section’s budget plans and expenditures, produces budget status reports, prepares budget transfer requests. 

Education:  

• Completion of secondary education, preferably supplemented by technical or university courses related to the work of the organization. 

Required Experience: 

• A minimum of 6 years of progressively responsible administrative or clerical work experience. 
• In-depth knowledge of working with an ERP system. 
• Knowledge of integrated management information systems. 
• Training and experience using Microsoft Suite: Word, Excel, PowerPoint, Sharepoint etc. 

Required Skills and Abilities: 

• Ability to organize, plan and prioritize. 
• High sense of confidentiality, initiative, and good judgment. 
• Ability to work effectively with people of different national and cultural background. 
• Ability to work in a team environment to achieve common goals and to provide guidance to more junior support staff. 

Desirable: 

• Knowledge of UN/UNICEF organizational structure, administrative and ICT policies and procedures is an asset. 

Language Requirements: 

• Fluency in English is required.  
• Knowledge of another official UN language (Arabic, Chinese, French, Spanish, Russian) is desirable.