Project Manager at Equality Now

Roles and responsibilities

Individual:

• Oversee and ensure smooth day-to-day logistics of activities (including scheduling activities and managing calendars) for assigned campaigns and effectively manage administrative tasks for associated regional teams;
• ensure timely development of  quarterly milestones in the campaign trackers, and indicators in assigned results frames;
• track performance against milestones and indicators  in assigned campaign trackers for the region, are required monthly, quarterly, annually and as per grant agreement;
• communicate with the Regional Coordinator and Senior Legal Advisor as well as Communications, Program, Finance, and Development teams to ensure campaigns remain on track;
• manage funds earmarked for activities throughout the relevant campaigns and ensure appropriate use;
• oversee and manage back-end logistics of regional campaigns/grant efforts (e.g., implementation timelines, development and tracking of milestones and activities, managing funds,expenses,  budgets, and resources (including human resources), etc.) in the region;
• ensure funds are earmarked for implementation and managed and appropriately recorded to meet funding and reporting requirements;
• report and fill in activity,meeting  and event outputs and outcomes to Monday.com boards and impact teams as they are concluded;
• regularly communicate with the program team, and Regional Coordinator or Senior Legal Advisor to ensure grants and campaigns remain on track including raising any risks. 

Shared:

• Raise at-risk milestones to the Africa team - Regional Coordinator and Senior Legal Advisor to address and resolve in a timely manner;
• work with Development and Finance teams to ensure appropriate funds are earmarked for implementation & reported appropriately;
• work with Program and Finance teams to ensure planned activities and appropriate funding/resources are aligned.

Decision rights

Responsible for:

• Overseeing and ensuring smooth day-to-day on the ground logistics for campaigns and grants  in the region
• Identifying the need for additional resources and requests as needed
• Managing and recording funds allocated for campaign activities in project tracking tools
• Supporting the Program team to secure quotations on services such as hotels, and airfares, in line with the Procurement Policy.
• Supporting recruitment and coordinating the work of project staff involved in grant implementation.
• Following organizational and grant policies in the procurement and management of goods purchased for grants.
• Collaborating with the Global Coordinator of Subgrants and Partnerships to ensure subgrant project implementation adheres to deadlines

Accountable for:

• Monthly reports to SLT about progress on activities and budgets
• Ensuring smooth operations (logistics, time management, budget tracking) of programs and campaigns 
• Ensuring results frame indicators  remain on track for completion
• Ensuring results frame indicators  at risk for completion are addressed & brought back on track 
• Ensuring campaign tracker milestone are reported on time, and that adaptations to strategy are recorded to explain why  and new milestones 

Consulted for:

• Progress of campaign activities & budgets for audits as required

Informed by:

• Program and region teams on strategic objectives and planned regional activities

Required skills and qualifications

• Knowledgeable in project management methods, tools, software, & processes
• Ability to multitask, manage time & resources effectively across a portfolio of ongoing efforts with attention to detail and ability to deliver in a fast-paced work environment
• Strong leadership, management & comms skills and problem solving capabilities
• Proactively identifies & mitigates challenges and risks
• Adaptable & flexible to changing needs / requirements
• Four or more years of project administration and finance  proven  experience, particularly with projects funded by bilateral and multilateral donors
• Experience and confidence in using web technologies and software platforms i.e. Competency in accounting and budget management, grants and compliance management platforms
• Experience and confidence in using digital project management tools 
• Strong attention to deadlines and budgetary guidelines
• Proven success working with all levels of management of an organization
• Demonstrable clear written, visual  and verbal communication skills, with the ability to communication and interact with multicultural and multi level actors
• Excellent presentation skills