Project Officer - Logistics at World Vision Kenya

Purpose of the position:

To oversee the receipt and dispatch of commodities in the Cooperating Partner (Donor) warehouse to WVK distribution points as well as ensure that food commodities leaving the CP warehouse meet safety and health standards. The position is responsible for organizing and coordinating transportation of commodities to WVK FDPs.

Main Responsibilities

Commodity and Warehouse management

• Ensure that commodities leaving the CP warehouse have a delivery note/waybill/truck inspection reports duly signed by an authorized signatory.
• Ensure that commodities are well stored in the warehouse and well maintained.
• Collaborate with the CP to conduct daily/weekly/monthly physical counts of commodities in the warehouse and confirm that records are tallying with physical stocks.
• Organize and coordinate transportation of commodities to WVK FDPs
• Ensure approved distribution plan is used to manage commodities dispatches.
• Ensure that first in first out (FIFO) practice is followed at all times, except in the case of reconstituted commodities, use Last in First Out (LIFO) practice
• Ensure that there is proper accounting of all commodities
• Ensure trucks are inspected before loading and commodities are counted when loading.
• Monitor commodity quality/quantity control
• Coordinate with Project Officer Food Assistance on Logistics and transport routes for proper and coordinated commodities movement to the field
• Ensure that the CP warehouse maintains items and equipment required in the in the warehouse. I.e. fire extinguishers, cleaning supplies, first aid supplies and scales

Documentation and Reporting

• Prepare weekly/monthly reports commodity status reports for submission to the Information and Reporting Officer.
• Ensure that all transporters signed transport agreements are received from the Cooperating Partner for filing in good time.
• Ensure all relevant documents are maintained properly.
• Others: Any other duties as assigned by the Supervisor.
  
  Qualifications: Education/Knowledge/Technical Skills and Experience
  • A Bachelor’s degree in a business related field, purchasing and supplies management or stores/warehouse management.
  • Have two years’ experience in warehousing management and inventory control.
  • Experience in Logistics programming and procurement procedures.
  • Experience working with international organisations, (including NGOs and/or UN) in humanitarian or relief operations (in the region would be an added advantage)
  • Ability to manage and organize issues related to transport and transporters.
  • Have good mathematical and analytical skills
  • Computer literate.
  • Knowledge of and adherence of the Red Cross and NGO Code of Conduct.
  • Good organizational and coordination skills
  • Good inter-personal and negotiation skills
  • Good communication and public relations skills.
  • A team player
  • Have good mathematical and analytical skill