Records Management Officer - 2 Posts at Kenya National Highways Authority (KeNHA)

Job Purpose

• The job holder is responsible for assisting in managing the Authority’s records through updating file index & records management policy, mail management, creation of records, sorting of records, movement of records, records storage, records appraisal, records inventory, records retrieval, and disposal of records.

Job Specifications

• Duties and responsibilities at this level entail:
  • security of files and documents;
  • renewing file covers;
  • ensuring proper handling of documents;
  • pending correspondence and bring-ups;
  • receiving and dispatching letters;
  • maintaining related registers; and
  • preparing disposal schedules and disposing closed files in accordance with the relevant Government Regulations;

Person Specifications

• For appointment to this grade, an officer must have at least:
  • Bachelor’s Degree in any of the following disciplines: Information Science Management, Records Management, or any of the Social Sciences;
  • Certificate in Records Management/Information Management or its equivalent qualification from a recognized institution;
  • Associate or graduate membership from The Kenya Association of Records Managers and Archivists or any other professional body;
  • Proficiency in computer applications and
  • Fulfilled the requirements of Chapter Six of the Constitution;

Key Competencies and Skills

• Proficiency in Microsoft Office applications
• Aligning Performance for Success
• People Management
• Policy formulation and Implementation
• Planning and Coordination
• Strategy formulation and execution
• Change Management skills
• Problem solving skills
• Leadership skills
• Communication skills
• Self-driven
• Negotiation skills
• High Integrity
• Interpersonal skills
• Ability to work under pressure