Secretary to the Governing Bodies at UN-Habitat

Responsibilities

• Provision of overall leadership to the Secretariat of the Governing Bodies. Specifically: Serve as Secretary of the Governing Bodies of UN-Habitat including the Executive Board, the Committee of Permanent Representatives and the UN-Habitat’s Assembly:
• Prepare provisional agenda for the sessions; prepare Convocation letters, Notifications, Annotations to the Agenda, rules of procedure, timetable, and documentation.
• Prepare/review all draft pre-session documents before approval of Executive Director.
• Organize work of the session and coordinate work of the conference servicing, including liaising with the Conference Service Departments of UNON and New York.
• Prepare notes for the President of the UN-Habitat’s Assembly, the Chair of the Executive Board and Chair of the Committee of Permanent Representatives on each agenda item for the respective sessions.
• Handle legal and procedural issues arising during the sessions.
• Negotiate with governments wishing to host sessions.
• Follow up on the implementation of decisions of the Governing Bodies and resolutions of the General Assembly and ECOSOC.
• Enhance UN-Habitat’s good relationship with governments and their Permanent Missions to UN-Habitat.
• Organize informal briefing meetings between the ED and Permanent Representatives on specific activities of UN-Habitat.
• Prepare briefs for the Executive Director’s official visits and maintain an up-to-date mailing list of Governments and undertake special assignments of political nature.
• Serve as the Chief of Inter-Agency Affairs: Develop UN-Habitat’s long-term program of cooperation with other UN organizations/agencies and advise the Executive Director on policy guidance.
• Coordinate the preparation of follow-up actions on decisions taken by inter-agency and inter-governmental bodies in areas relevant to UN-Habitat work.
• Support UN-Habitat Task managers System in fulfilment of key objectives to improve coordinated implementation of its Agenda within the UN system and streamline reporting to ECOSOC and the GA through the UN-Habitat Assembly.
• Monitor governing bodies of the UN agencies and their consideration for human settlement matters and bringing relevant decisions to the attention of the Executive Director.
• Prepare report to the Executive Director on inter-agency/inter-governmental cooperation for submission to Governing Bodies.
• Serve as Chief of Protocol for UN-Habitat:
• Responsible for all protocol matters during official functions. (b) Ensure all official letters to government observe proper diplomatic language and format.
• Lead team members efforts to collect and analyze data and provides insight to identify trends or patterns for data-driven planning, decision-making, presentation and reporting.
• Ensures that everyone can discover, access, integrate and share the data they need.

Education

• Advanced University degree (Mater’s degree or equivalent) preferably in international relations, political science or related field is required.
• A first-level university degree in combination with two (2) years of qualifying experience may be accepted in lieu of the advanced university degree.
• Successful completion of both degree and non-degree programs in data analytics, business analytics or data science programs is desirable

Work Experience

• A minimum of fifteen (15) years of progressively responsible experience in managing intergovernmental affairs in an international organization, including planning and organizing meetings and dealing with high-ranking/senior officials is required.
• Experience in political analysis and diplomacy, or related field, at the international level is required
• Experience in follow-up and implementation of resolutions from high level governing bodies is desirable.
• Experience in managing complex crisis, involving a wide array of national and international stakeholders is desirable.
• Experience devising political strategies for senior-level officials is desirable.
• Experience in data analytics or related area is desirable.