Senior Administrative Assistant at UN-Habitat

Responsibilities

• Human Resources Management
• Coordinates various actions related to the administration of the Branch’s human resource activities, e.g., recruitment, placement, promotion, relocation, performance appraisal, job classification reviews, separation of staff members, training, ensuring consistency in the application of UN rules and procedures.
• Liaises with central administration/executive services as required.
• Oversees the maintenance of vacancy announcement files and keeps track of status of vacancy announcements.
• Reviews and processes personnel actions.
• Provides advice and answers general queries on classification procedures and processes.
• Monitors UMOJA staffing tables for a variety of human resource activities, e.g., appointments, retirement, expiration of appointments, reassignments, transfer and movement of staff.
• Organize consultants’ recruitment by assisting in advertisement in Inspira, applicants’ evaluation (which includes shortlisting), organizing interview panels, selection, preparing selection documents and writing reports.
• Preparing centralized branch outputs and records: Monitoring staff lists and issues, inputs to GSD outputs to Office of the Executive Director (OED), centralized knowledge management as required, communication at branch level. Centralized tables, charts monitoring at branch/division level of projects and others centralized issues.  

Education

• High school diploma or equivalent is required.

Work Experience

• A minimum of ten (10) years of experience in administrative services, finance, accounting, audit, human resources or related area is required.
• The minimum years of relevant experience is reduced to eight (8) for candidates who possess a first-level university degree or higher.
• Experience working with the Enterprise Resource Planning (ERP) system, preferably Systems Applications and Products (SAP) is required.
• Experience working in the UN or in a similar international organization is desirable.
• One (1) year or more of experience in data analytics or related area is desirable