Senior Associate Bid Specialist at NTT Ltd

What you'll be doing

• Receives instruction to apply a level of project management principles and expertise to the management of bids including the management of resources, timeframes, risk, quality and governance
• Contributes to the management of all aspects and stages related to bids (particularly proposal documentation), including - Initiation and planning, Kick-off, Solution Definition, Content Development, Response Consolidation, Team Reviews, Quality Control, Management Review and Authorization, Package and Deliver, Post-submission, Administration, Bid Revisions, Bid Award, Win/Loss Review.
• Supports the maintenance of an auditable trail of all bid artefacts and records on recognized company systems.
• Communicates accurately and timeously with all stakeholders and take responsibility for communication being received from stakeholders.
• Assists with the management of performance issues and escalations in the interests of ensuring bid progress and the development of a compelling offer.
• Receives instruction to facilitate the sourcing of general bid collateral from authorized owners in the business and assimilate information and rewrite it into a defined style, ensuing that it is clearly articulated and easy to integrate into proposals.
• Receives instruction to facilitate the compilation and delivery of all client-facing bid deliverables in accordance with client instructions and requirements as well as company standards.
• Contributes to the development of a set of standard templates for less complex bids.
• Actively assists with the management bid notification platforms and alerts, ensuring the company never misses and opportunity.
• Reviews all customer requirements to ensure that they are met in the proposal and collaborate with a wide variety of involved parties to include all necessary information within the proposals.
• Tracks tender / RFP process and exact record keeping of strategic dates and information to be provided / presented.
• Tailor the tender response document according to the chosen strategy, ensuring key messages are included.

Knowledge And Attributes

• Developing business and financial acumen.
• Developing understanding of organization's business model and key functions and offerings.
• Good attention to detail and high quality of work.
• Ability to utilize key systems and tools related to bids.
• Developing knowledge of all elements that contribute to bids including geographic scope (number of sites, location of sites), solution scope (number of technologies, lines of business), service scope (number of services, SLAs) and commercial complexity (contractual terms and conditions, pricing models, subcontractors).
• Ability to build and maintain strong working relationships with key stakeholders at all levels of the organization and across all functions.
• Developing knowledge about the industry including competitors and market trends.
• Developing analytical and research skills.
• Developing reporting and presentation skills.
• High level of drive and ability to work under pressure.
• Developing understanding of global commerce and business capabilities and policies for global deals.
• Developing ability to build and maintain cross functional relationships with a variety of stakeholders.
• Developing knowledge of project management principles.
• Excellent ability to work in an everchanging environment.
• Excellent ability to manage concurrent projects and tasks while meeting competing deadlines.
• Developing ability in Microsoft Word (tables, formatting, fonts, graphics, etc.).
• Developing in Microsoft PowerPoint (tables, formatting, fonts, graphics, etc.).

Academic Qualifications And Certifications

• Bachelor’s degree or equivalent in Business, Commercial, Business Development, Finance or related field.
• Relevant project management certification is desirable.