Senior Finance Officer at Habitat for Humanity International

JOB PURPOSE

• Under the direct supervision of the Head of Finance and Operations, the Senior Finance Officer (SFO) will oversee sound financial management and accounting of Habitat for Humanity Kenya’s (HFHK’s). The Senior Finance Officer will be responsible for overall monitoring of project expenditures; financial reporting and auditing; forecasting expenditures; financial analysis; and maintaining and supervising project accounts, books of accounts, banking, and financial operations, assist Head of Finance and Operations in doing Board reports (Finance and Operations report).
• He/she ensures that all approved policies and procedures are always adhered to and capacity build both finance and non-finance staff on existing policies and procedures that ensures effective and efficient use of financial and administrative resources. He/she will advise the HOD Finance & Operations and management team on all financial aspects of HFHK. The Senior Finance Officer reports to the Head of Finance & Operations and has full responsibility to lead and guide, coach, motivate and mentor the Finance team under him/her.

DUTIES

• Manage the accounting functions: Assist Head of finance and operations in directly managing the development, documentation, implementation, and monitoring of HFHK’s financial transactions to ensure they are recorded (Posted to Sun System) and coded in line with fund accounting policies and donor reporting framework (i.e DBL & Project codes), on an accurate and timely basis and financial reports are provided to the different stakeholders by the prescribed deadlines.
• Maintain a strong internal control environment: Promote a shared culture and ownership of maintaining strong internal controls throughout the organization. Help in the development, documentation, and monitoring of internal control processes that are in line with existing HFHI and HFHK finance policies and prevent loss of and misuse of organization’s assets. Promote a culture of strong internal controls throughout the organization.
• Financial Reporting: Assist Head of finance and operations in production and analysis of timely and accurate “Actual vs. Budget” financial statements direct from the National Office’s financial database and monthly/Quarterly management accounts and monitoring for performance and efficiency. Ensure delivery of full balance sheet reconciliation on monthly basis.
• Cash Flow Management: Ensure that HFHK is well resourced by preparing the organizational monthly and quarterly forecast, supervision and review of the office petty cash and suppliers’ payment in compliance with finance policies. Oversight on bank management.
• Advances: Oversight over travel and program advances ensuring that all advances are accounted for on a timely manner and adheres to staff business and travel advance policy.
• Fundraising and Grants Management: Track expenditure of all grants and projects and prepare timely monthly, quarterly, annual or on-demand financial reports for management and donors, in agreed formats as well as ensuring compliance with donor rules and regulations including full cost recovery of overhead expenditure.
• Personnel Management: Assist Head of finance and Operations in recruiting, developing, train, supervise and appraise finance staff under him/her to achieve the department’s overall responsibilities as well as to support the achievement of the organization’s strategic and operational objectives.
• Tax and compliance management: Assist Head of finance and Operations in ensuring that the organization always remains compliant with all relevant laws and regulations by constantly monitoring of HFHKenya iTax system, the legal and regulatory environment and ensuring adherence to the same.
• Payroll Administration: Assist Head of Finance and Operations in ensuring timely and accurate preparation of payroll data and reconciliations are reviewed and signed off as per the HR manual.
• Ensure that statutory deductions are remitted to the relevant authorities in a timely and consistent manner, and personnel costs are correctly posted.
• Internal and External Audits: Assist Head of Finance and Operations in coordinating and supervising the internal audits, annual and project audits and ensuring that the audits are carried out within the stipulated time. The position holder will also support the Head of finance and operations in implementation of the audit and risk assurance committee resolutions and recommendations.

KEY PERFORMANCE INDICATORS

• Sound Financial Management for HFHK.
• Strict implementation of the organisation policies.
• Timely and quality Internal & external Reporting.
• People management skills.

QUALIFICATIONS

• Bachelor’s degree in accounting, Finance, Commerce, Business Administration, Economics, or related fields.
• Diploma in management
• Professional Qualification CPA/ACCA/CIM
• Must be a registered member of ICPAK with good standing

KNOWLEDGE, SKILLS & ABILITIES REQUIRED

• Demonstrated financial management, analytical and computer skills, with emphasis on Finance management, budgeting, accounting, and financial analysis.
• Demonstrated experience in practical application of enterprise-wide computerized Financial Accounting systems (e.g. Sun Systems, SAP, Agresso, Navision). Sun Systems v6 experience preferable.
• Experience and high level of proficiency in Microsoft Excel
• Experience in capacity building and working with the public and private sectors, especially with county government and other governments agencies such as IRA, RBA, NGO Board, KRA etc.
• Demonstrated experience leading teams to achieve successful project implementation, financial management, and reporting.
• Critical thinking and creativity.
• Experience of Board report presentation
• Good written and verbal communication skills
• Strong interpersonal and conflict resolution skills.

EXPERIENCE

• 5 - 7 years’ work experience in a busy organization, private business or Non-Governmental
• Organization, out of which 3 years should have been in management level with responsibilities for overseeing the Finance function of an organization.
• At least 2 years’ experience in grant management.