Source to Pay Finance Coordinator at Save the Children

ROLE PURPOSE:

The Source to Pay (S2P) project is a major part of Save the Children International’s (SCI) High Performing Organisation (HPO) programme. The project’s goal is to design, develop and implement a global Source to Pay solution (“ProSave”) across 56 country and regional offices in SCI and to other SC Member organisations by end 2021 – and to transform the current manual tendering, contract management, supplier management and purchasing processes into an automated solution.

This is a great opportunity for someone with experience in Source to Pay systems and related Finance processes (e.g. invoicing, supplier set-up, accounts payable) to grow and develop.

The Source to Pay Finance Coordinator will be the person responsible for supporting SCI end users on queries regarding to invoicing and payments, and the Centre Accounts Payable team with data quality analysis with regards to supplier set-up.

This consists in:

End user support (SCI Centre teams, organisation-wide)

• Ensuring invoicing guidance is user-friendly, accessible and up-to-date
• Ongoing education and training of end users regularly about invoicing processes and systems
• Providing general support for end user questions with regards to invoicing and payments
  • being accessible for end user questions vial phone, teams chat and email
  • answering standard queries immediately
  • for more complex questions, liaising with responsible teams (including Procurement, Accounts Payable, ProSave admins, FMS support, …) on behalf of end users and driving these queries to a swift resolution

Analysis and resolution of supplier set-up issues and knowledge gaps

• Pro-active ProSave analysis of supplier set-up, data quality, identifying gaps or potential errors (frequent pain points include withholding tax, currency, intermediary bank account, missing documentation)
• Resolving issues with respective data owners (procurement, suppliers) before invoices are due for payment
• Ensuring invoicing guidance is user-friendly, accessible and up-to-date
• Ongoing education and training of procurement teams responsible for supplier set-up

The role holder will also support the creation and review of Change Requests, and ensure system configurations/customisations are fit for purpose and in line with the overall Source to Pay strategy.

This role is responsible for continuous improvement initiatives of the Source to Pay solution, based on internal feedback and market best practices.

EXPERIENCE AND SKILLS

Essential

• Proven ‘customer service’ mentality
• Excellent problem solving and coordination abilities
• Proven ability to work effectively with people from different functions and cultures
• Experience of IT Systems (ideally SAP ARIBA), as a trainer, super-user or change manager
• Experience of Accounts Payable and related Procurement procedures (supplier set-up, requisitioning, ordering, invoice resolution, payment preparation and execution)
• Strong computer literacy
• Commitment to Save the Children values

Desirable

• Experience with SAP Ariba system
• Experience of Procurement / Accounts Payable support (e.g. Central support role in a large organisation or Shared service provider)
• Experience of analysing Procurement and Finance information and data quality (e.g. supplier records, invoices, invoice reconciliation, payment proposals, payment run)
• Experience of working in a large and complex environment, within multicultural, matrix organisations.
• Experience or knowledge of project management methodologies.
• Experience with Save the Children or other NGOs

We can offer circa £27,000 per annum (If based in UK) with an option of flexible working hours. If the role is based outside of the UK, National T&C (including pay) will apply.

This role can be based in London or any existing Save the Children International Regional or Country office location on approval, provided the successful candidate has proof of eligibility to work from the preferred location.

The Organisation

We employ approximately 25,000 people across the globe and work on the ground in over 100 countries to help children affected by crises, or those that need better healthcare, education and child protection. We also campaign and advocate at the highest levels to realise the right of children and to ensure their voices are heard.

We are working towards three breakthroughs in how the world treats children by 2030:

• No child dies from preventable causes before their 5th birthday
• All children learn from a quality basic education and that,
• Violence against children is no longer tolerated

We know that great people make a great organization, and that our employees play a crucial role in helping us achieve our ambitions for children. We value our people and offer a meaningful and rewarding career, along with a collaborative and inclusive environment where ambition, creativity, and integrity are highly valued.