Special Assistant to the Executive Director at One Earth Future Foundation

Primary Responsibilities: 

The Special Assistant will support the Executive Director in enhancing the efficiency and effectiveness of his duties. Key responsibilities include:

• Managing the Executive Director’s calendar and handling administrative tasks such as travel documentation and expense reconciliation.
• Conducting research and stakeholder mapping to help the Executive Director develop partnerships and identify business development opportunities.
• Contributing to projects and initiatives that advance the organization's mission.

The ideal candidate will be highly organized, self-motivated, and possess excellent written and oral communication skills in English. A solid understanding of the African development landscape is essential.

Specific Responsibilities & Duties:  

Administrative support

• Manage schedules, travel arrangements, and prepare expense reports for the Executive Director.
• Handle confidential information with a high level of discretion.
• Draft and proofread correspondence, reports, and other materials.
• Coordinate meetings and conference calls, including preparing agendas, taking minutes, and ensuring follow-up on action items.
• Maintain organized files and databases.
• Perform other administrative duties as required, sometimes in partnership with the Operations Manager in the Broomfield, Colorado office.

Partnership support

• Conduct preliminary web-based research on individuals, events, programs, or institutions of interest and produce written memoranda.
• Assist in the preparation of presentations and other materials for meetings and conferences.
• Work with staff to conduct research and mappings of different issue areas or fields of potential interest.
• Act as a liaison and point of contact between the Executive Director and other internal and external stakeholders, maintaining positive and productive relationships.

Required Education, Knowledge, Skills & Competencies

• Undergraduate degree in international development, business, finance, or a related field.
• Strong written and verbal communication skills in English.
• Superb research and analytical skills with experience in various topics.
• Excellent organizational skills and the ability to prioritize tasks and meet deadlines in a dynamic, culturally diverse environment.
• Ability to maintain a positive impression with partners, clients, and vendors.
• Flexibility to accommodate early or late meetings.
• Ability to work independently and take initiative in identifying and resolving problems.
• Intermediate proficiency in Microsoft Office (Word, Excel, PowerPoint).
• Ability to maintain confidentiality and handle sensitive information.

Preferred Qualifications

• Graduate degree in a relevant field.
• Experience in the financial services industry.
• Basic graphic design skills.
• Fluency in French, Kiswahili, or Somali.
• Experience supporting a senior executive.
• Familiarity with project management and the ability to manage multiple projects simultaneously.

Physical Work Demands

• Able to sit at a computer for extended periods of time.
• Able to bend at the waist and reach on a daily basis.
• Able to lift and move up to 25 lbs regularly.