Supervisor - Sub Stores - Including Outstation at Kenya Airways

Brief Description        

• The candidate will be responsible for a vital part of the supply chain process, you will manage people, processes and systems in order to ensure goods are received and dispatched appropriately, and that productivity targets are met. You’ll also be responsible for workplace health and safety standards and for the security of the building and stock. Specialist warehouses store temperature-controlled parts, and hazardous materials. Produce reports and statistics regularly (IN/OUT status report, dead stock report). Plan work rota, assign tasks appropriately and appraise results. Numerate and ability to apply KPI’s to drive performance management at all levels in the warehouse including outstation.

Detailed Description        
Principal Accountabilities (Responsibility)

Strategy and Development

• Develop and implement best practices in inventory management to improve operational performance and manage cost.
• Develop and implement processes for stores inventories that ensure timely, accurate and complete receiving, storing and dispatch of materials.
• Develop and implement processes for stores inventories that ensure high stock accuracy.

General and Task Management

• Implement stores inventory management vision, strategy, policies, processes and procedures to aid and improve operational performance and manage cost.
• Perform analysis and review for performance improvement
• Perform problem root cause analysis and correction actions
• Develop and implement measures that ensure that all aircraft spares, tools and materials received comply with specifications and airworthy documentations in the Acceptance, Storage, Control, Security, Handling and Delivery as per KCAA and KQ requirements whilst ensuring that the data is correctly recorded in the OASES system.
• Ensure accurate and proper reconciliation of inventory levels.
• Ensure adherence to regulatory requirements on stores.

People Management

• Supervise, coach and develop a high performing team that meets agreed objectives, and which delivers best practice results, added value and continuous improvements.
• Monitor performance of staff and ensure that staff under supervision maintain accuracy and integrity of data.
• Ensure that the function operates in accordance with any health, safety and environmental policies and procedures to ensure the safety and wellbeing of self, staff and visitors
• Planning & Regular Monitoring of staff shifts, leave plans, staff trainings and appraisals
• Ensure that the stores operate in accordance with the health, safety and environmental policies and procedures to ensure the safety and wellbeing of self, staff and visitors.

Relationship Management

• Collaborate with internal and external stakeholders to forecast, plan and facilitate on-time materials availability as and when required avoiding disruption to maintenance.
• Work with cross functional teams to deliver effective solutions
• Liaise with internal and external stakeholders to ensure consistent, timely and effective communication regarding material availability.
• Support new business initiatives and projects. Contribute to review meetings and change process.
• Ensure subsequent effective inventory management implementation takes place.
• Contribute to resolving supplier concerns and evaluate supplier performance along with relevant stakeholders.

Budget & Reporting

• Participate in process of data collection and generating annual budget.
• Prepare management reports to support decisions on a regular basis.

Contract Development & management

• Implementing contracts per agreed terms and conditions to ensure achievement of agreed SLAs in conjunction with relevant stakeholders.

Process Development & Improvement

• Continuously optimize aircraft MRP system to support the inventory management.
• Develop and implement processes with other dependent sections to enable timely receiving, storage and dispatch of materials
• Ensure there is continuous exchange of information between Technical Stores other relevant stakeholders to enable timely decision.

Safety and Training

• Ensure observation of health and safety policy within the working environment.
• Ensure adherence to inventory management procedures.
• Ensure training requirements are identified and requested to maximize performance in allocated tasks
• Ensure the staff operate in accordance with any health safety and environmental policies and procedures to ensure safety and wellbeing of self, staff and visitors

Job Requirements        
Qualification(Minimum)  

• University degree in Supply Chain Management OR Diploma in Engineering/Procurement OR CIPS qualification (Level 5) and 3 years’ experience.
• Proficiency in use of the airline inventory management system
• Knowledge of regulations related to aircraft parts and industry requirements on aircraft materials.
• Advanced knowledge and experience in inventory management.
• Knowledge of quality audit requirements and procedures
• Knowledge of lean techniques.
• Membership of an appropriate professional body.
• Strong IT systems knowledge and skills.
• Knowledge in Dangerous Goods Regulations.
• 2 years in supervisory/management positions.
• 5 years’ experience in materialsmanagement/storekeeping activities of aviation/aeronautical parts and supplies.

Additional Details        
Other Skills

• Basic Knowledge of Aviation Legislation/Regulations.
• Managerial or supervisory skills.
• Analytical, planning and problem-solving skills
• Excellent interpersonal skills.
• Project management skills.
• Organizational skills.
• Good communication skills.