Supply Chain Intern at International Rescue Committee

Job Description

Under the direct supervision of the Logistics Officer, the Supply Chain Intern is responsible for supporting delivery of all logistical functions in Nairobi office.

Specific Responsibilities:

Logistics, Travel and Transport

• Processing of payments in a timely manner including Taxis, Flights and Accommodation.
• Timely planning, communication and coordination with the requesting staff/programs regarding their travel requests.
• Collaborating closely with travel service providers and airlines for provision of travel services.
• Ensuring up-to-date records are maintained for flights, accommodation and taxi bookings.
• Act as focal point for all travel and transport related matters including flight bookings, accommodation for travelling staff and servicing for taxi requests in the absence of the supervisor.
• Assist in monitoring the performance of transport and travel service providers and initiate corrective actions where necessary.
• Support the logistics officer in vehicle allocation to program/departments in an efficient manner and in coordination with Program teams and supervisor.
• Support in ensuring that systems are in place to account for transported goods.
• Supervising fuel consumption on BV cards.
• Prepare monthly reports on Fuel Usage, Mileage, and spares expenditures by vehicle for review, general reporting, and analysis for continuous improvement.
• Support the logistics officer in management, tracking, maintenance, and reporting of all IRC vehicles according to IRC policy.
• Participating in Travel service Provider Sourcing and negotiating contracts or rates with travel service providers.
• Preparing necessary documentation for vehicle registration in accordance to the rules and regulations of the country.
• Handling Travel Contracts to ensure compliance with contract service level agreements (SLA).

Other duties/responsibilities

• Proactively provide feedback and updates to requesters on their requests within 48hrs.
• Fulfil other duties, as appropriate or requested by Supply Chain Coordinator/Supply Chain manager/Logistics officer.
• Any other duties assigned

Qualifications

Personal Characteristics:

• Strong sense of personal integrity.
• Attention to detail.
• Self-starter with proven ability to multi-task, , take initiative, and manage time effectively.
• Team spirit and problem solving abilities.
• Excellent interpersonal skills and communication skills.
• Ability to prioritize duties and remains productive when under pressure.
• Demonstrates a detailed and efficient approach to work.
• Relates and works well with people of different cultures, genders and backgrounds.

Job Requirements:

• Diploma in Purchasing and Supply Chain management/Business Administration/Financial Accounting or Logistics related field preferred.
• Proficient in English (written and spoken).
• Prior experience of working in Supply Chain position in a multi-cultural environment.
• Professional competency in Microsoft Office Suite, especially Excel, Word, Outlook, and PowerPoint.
• General knowledge of the logistics procedures and tools.
• Good mathematical skills.