Supply Chain Officer at The Kiambu National Polytechnic

Advert No. KINAP/HR/01/2024 – SUPPLY CHAIN OFFICER - (1 POST)
Purpose of the Job

This position is responsible for developing and implementing the institution procurement plan to ensure availability of required goods and services at all times according to the institution requirement and strategies

Requirements-Job Specification

• Bachelor’s Degree in Procurement/Supply Chain Management from a recognized institution
• Registered with a professional body (KISM) and in good standing.
• Possess a Certified Procurement and Supply Professional of Kenya (CPSP-K)
• Good understanding of Public Procurement and Assets Disposal (PPAD) Act 2015,PPAD Regulations 2020 and all Procurement laws and regulations.
• At least five years working experience in the same position.
• Experience in using ERP systems
• Proficiency in computer applications;
• Good leadership, supervisory, interpersonal, organizational and communication skills.

Duties and responsibilities:

• Ensure and Maintain Compliance to procurement process controls in IT system
• Ensure no conflict of interest in the tendering and procurement process
• Preparation of the annual and termly budget for section.
• Receiving, consolidating and submitting annual procurement plans and management reports.
• Preparing tender and prequalification documents for expression of interest.
• Ensuring Compliance with the relevant procurement laws and regulations in order to reduce exposure to risks associated with noncompliance.
• Coordinate the preparation of the procurement work plan to ensure the timely delivery of goods and services
• Establishing control mechanisms in management and use of materials.
• Carrying out market surveys and research in inventory and stock control, in accordance with the laid down regulations and procedures;
• Formulation of policies that are relevant to Supply Chain Function as per government regulations.
• Drawing up of departmental processes and procedures as per the Quality Management System
• Management, monitoring and supervision of staff in the section including performance appraisal
• Detection and prevention of losses and wastage of stores and equipment through proper distribution and management.
• Plan and conduct departmental meetings;
• Assess and recommend sectional Training Needs
• Ensure safe storage of stores and equipment;
• Secretary to tender and procurement committees.
• Any other relevant duty assigned