Team Coordinator - RIAT Administrative Services at World Vision Kenya

Key Responsibilities:

Under the direct supervision of the GAA Global Director of Regional Audits, this position is primarily responsible for assisting the Global Assurance & Advisory Regional Audit Teams (GAA) in the annual audit planning process, monitoring the audit plans, calculating, monitoring and allocating the audit budget of more than USD 5M annually. Also, other essential tasks are: monitor the accuracy and completeness of the audit data in the audit application software and perform the regularly required analysis for the use of GAA, national, regional and global leadership. In addition, this role ensures the support in coordinating the regional events and meetings calendar and the necessary planning and logistics worldwide.

Major responsibilities:

• Report directly to and support the GAA Global Director of Regional Audits.
• Assist the Regional Audit Directors (RADs) in developing and monitoring the execution of the Regional Audit Teams’ audit plans and budgets.
• Monitor the Audit Database within the audit system:
  • Communicates routinely with the GAA Global Director of Regional Audits regarding audits progress, issues, other departmental work timelines, priorities, etc.
  • Monitor the completeness and accuracy of the Audit Database for audit reports and findings. This is a highly sensitive database with over 20,000 audit findings.
  • Flag the inconsistencies to the GAA Global Director and Regional Audit Directors for follow-up.
  • Work with Regional Audit Director (RADs), Sr. Regional Audit Managers (SRAMs), and Regional Audit Managers (RAMs) to coordinate the validation of the audit findings on a quarterly basis.

Analyses and Reporting:

• Monitors the timeliness, completion and accuracy of the audit reporting dashboards.
• Analyse and put together statistics for the quarterly audit reports for each region. This includes:
  • Findings Implementation Rate and trends by Regions and Office
  • Staffing and budget status and trends
  • Significant audit findings by Category and trends
  • Quarterly analysis that will give the top highest audit findings by Category or subcategory

To provide support to different stakeholders in the Partnership by tracking progress and monitoring submission of audit analysis reports.

Provides support to the GAA Global Director for Regional Audits and Regional Audit Directors in coordinating the administrative tasks and logistics of the regional team.

Required Knowledge Skills & Abilities:

• Bachelor's degree, preferably in Finance or Accountancy or any relevant field.
• Good background in financial audit and data analysis.
• Three (3) or more years of administrative-level support experience.
• Excellent verbal and written communication skills and be personable and able to communicate effectively with people on a variety of levels in the company and work well in a team environment.
• Good project management and organisation skills.
• Proficient in the use of computer applications, including Microsoft Word, Excel, PowerPoint, Power BI, analysis tools, Microsoft Teams.

Preferred Knowledge Skills & Abilities:

• Exposure to multi-national business in INGO environment.
• Proven knowledge and understanding of NGO accounting, audit and financial reporting environment.
• Sound knowledge of financial and non-financial systems as well as of database extraction and analysis tools.
• Candidates with or candidates working toward certifications such as Certified Public Accountant, Certified Fraud Examiner, Certified Internal Auditor are preferred.