Tender Administrator at Britam

Job Purpose: 

• The Tender Administrator is responsible for managing the tender processes within GI Business Development from initial request through to contract award. This role involves coordinating and preparing tender documentation, ensuring compliance with tender requirements, and maintaining accurate records. The Tender Administrator works closely with various departments to gather necessary information and ensure timely submission of tenders. 

Key responsibilities:

• Review and understand the tender requirements and coordinate the preparation and submission of the tender documents. 
• Liaise with internal departments, stakeholders, and external partners to gather necessary information for tenders. 
• Communicate tender updates, requirements, and deadlines to relevant parties. 
• Attend meetings and briefings related to tender submissions as required. 
• Ensure all tender submissions are accurate, complete, and submitted on time. 
• Maintain a comprehensive database of all tender-related documents and correspondence. 
• Ensure proper filing and archiving of all tender documentation. 
• Track tender progress and deadlines using appropriate tools and systems. 
• Ensure all tender submissions comply with the client's requirements and company standards. 
• Conduct quality checks on all tender documents to ensure accuracy and completeness. 
• Stay updated on relevant regulations and standards affecting the tender process. 
• Prepare regular reports on tender activities and outcomes. 
• Analyze tender feedback and outcomes to identify areas for improvement. 
• Assist in the development and implementation of tender strategies. 
• Delegated Authority:  As per the approved Delegated Authority Matrix 
• Perform any other duty as may be assigned by the General Manager Business Development 

Knowledge, experience and qualifications required:

• Bachelor’s Degree in a Business related field. 
• At least 2-3 years’ progressive work experience in a similar role or data analysis within a business environment. 
• Certificate of proficiency in insurance or progress in ACII or AIIK is an added advantage
• Possess good data analysis techniques. 
• Knowledge of procurement processes and tendering procedures. 
• Ability to interpret and analyse tender documents and contracts. 
• Attention to detail and accuracy. 
• Strong problem-solving and analytical skills. 
• Team player with the ability to work independently. 
• High level of integrity and professionalism. 
• Excellent interpersonal and communication skills. 
• Proficiency in Microsoft Office Suite and tender management software.