Warehouse and Sourcing Officer at CDL Human Resource

KEY RESPONSIBILITIES

FARM PRODUCE SOURCING AND PLANNING

• Supplier Management: Identifying, vetting, and managing relationships with farmers and suppliers to ensure a steady supply of high-quality fresh produce and FMCG goods.
• Negotiation: Negotiating terms, pricing, and contracts with suppliers to ensure cost-effective procurement.
• Quality Control: Ensuring all sourced products meet the required quality standards and specifications.
• Logistics Coordination: Ensuring timely delivery of produce from farms to PH
• Operational Efficiency: Utilizing data-driven insights to optimize the supply chain and reduce operational costs. 

STOCKS DISPATCH AND RETURNS USAGE OF SYSTEM- ERP      

• Verify that all dispatched products match the orders placed and are dispatched to the correct depots/routes.
• Stocks dispatch both physically and, in the system, (Odoo) is done by 5AM.
• Stocks dispatch: Physical stocks, manual dispatch book and Odoo ERP match 100% and any variances are addressed before shift hand-over.      
• Stocks returns: Ensure any products returns goes through QC and any defect is disposed according to company SOP.
• QC stocks coming back from the route to ensure only right quality is processed back through Odoo.

STOCKS CONTROLLERSHIP: INVENTORY COUNT, ACCURACY, AND PROCESS AUDIT

• Verify that all purchased stock tallies with what has been delivered to the delivery trucks by running daily reports on intake and variances from batches of inventory
• Prepare inventory reconciliation reports of the audited inventory by verifying that all intakes have been closed, are matched to their respective invoices and any variances accounted for before you close your shift
• Observe inventory intake and dispatch processes and offer improvement through documented approval process change.
• Reconcile declared inventory dispatches by the customs agents against actual intake and dispatches.
• Abide by and enforce all set safety rules and guidelines, including but not limited to the daily safety toolkit routine prior to the beginning of every shift, usage of PPE
• Completeness of inventory entries in desired format/databases
• 100% stock accountability before you close your shift

OPTIMAL WAREHOUSING

• Measure process adherence and report on the performance metrics within the shift
• Reconcile stock position while ensuring stock up while minimizing losses and shrinkage.
• Automate all applicable processes by presenting a business case for consideration.

COMPLIANCE

• Executing processing plans and optimizing resource allocation within agreed standards.
• Enforce compliance with relevant regulations and by conforming to Taimba quality.
• Comply with all organization policies, procedures, and statutory guidelines.
• Close gaps identified as an outcome of audits; risk and/or any other compliance review; investigations; or other assessment mechanisms and take corrective/preventive actions within the agreed timelines.

PRODUCT AND ASSET MANAGEMENT

• Receive, reconcile, and report on the products and assets received within agreed SLAs.
• Verify and confirm all products and assets are accounted for, verified, recorded, and reported by the team before releasing them at the end of the shift.
• Hand over, reconcile and report on the product and assets returned to facility at the end of the shift, within agreed SLAs.

REPORTING

•  Maintain custody of all relevant documentation in the format and standard set: record of labor utilized.
• Utilize organization systems as provide, capture accurate and timely data to enable sound decision making and actions.
• Present comprehensive, accurate and informative reports with trends, insights, concerns, and recommendations clearly elaborated.

ANALYTICS AND DECISION MAKING

• Analyze sales and business data for strategic decision-making on our E-Commerce.
• Analytical thinking with the ability to pick up new ideas and subject matter quickly.

EXPERIENCE

• Diploma/ Degree in Agriculture, Agribusiness, Food Science, Supply Chain, Logistics or a related field.
• 2-4 years experience in handling fresh fruits and vegetables, produce sourcing, ripening operations or warehouse operations.
• Experience in high volume fresh produce environments or pack houses.