Warehouse Manager at Medecins Sans Frontieres (MSF)

Main Purpose:

Defining, coordinating and monitoring all Warehouse and Stock Management activities in the mission according to MSF protocols, standards and procedures in order to ensure an optimal running of the mission.

Other tasks include, but not limited to:

• In collaboration with the Deputy Coordinator Supply Chain, defining the Warehouse and Stock Management activities and planning the annual budget in order to identify and optimize the response to the needs of the mission and the targeted population
• Monitoring the implementation of the Warehouse and Stock Management activities, following up of the medical and logistics stocks, ensuring compliance with MSF standards, protocols and procedures, and reporting to the line manager on the development of the ongoing programmes. This can include the following:
• Ensuring all equipment and premises are adapted to the proper storage of goods in compliance with the customer's requirements and Good Distribution Practices.
• Ensuring that physical and administrative management of the products inside the warehouse are properly managed in conjunction with the owners of the stocks (SOPs, flow management, IS warehousing tool, inventories…)
• Ensuring the safety and the security for goods and people inside and outside the premises under his/her responsibility
• Analyzing monthly/quarterly warehouse data, identifying problems, and proposing solutions to line manager, owners of stocks and pharmacist
• In collaboration with the Deputy Coordinator & HR Coordinator, participating in the planning and implementation of HR associated processes (recruitment, training, briefing/debriefing, evaluation, detection of potential, development and communication) of the staff under his/her responsibility in order to ensure both the sizing and the amount of knowledge required to correctly perform all supply activities pertaining to his area 
• Ensuring technical support for his area of activity and providing coaching to staff under his/her responsibility
• Managing his team and elaborating their activities planning (Warehouse supervisor, storekeepers and log-helpers.)
• Participating in monthly reports according to guidelines
• Performing delegated tasks according to his her specialty and as specified in his/her job description

Somalia mission inter-sectional approach has a major impact on Supply Chain at capital level. These sections work a little differently compared to each other with OCA being the lead section. The Warehouse Manager will need to be flexible and open

• As the mission focal point person for warehousing & inventory management, work closely with the Deputy Coordinator Supply Chain, in areas of stock management, Unifield Support, Trainings & capacity building and reporting in the mission
• Project visits to support in the warehouse and inventory management practices as when required
• Work closely with the project warehouse teams as when required, in conjunction with the project Log Managers and Deputy Coordinator Supply Chain
• Acting as a bridge between Kenya Office warehouse operations and Somalia office warehouse operations on issues of receptions, stock moves, cold chain and disposal processes
• Troubleshoot and propose better ways of integration, collaboration and harmonization of warehouse operations on matters stock and inventory management for the OCs within the Somalia mission
• Remote support to project warehouse teams as when required

REQUIREMENTS:

Education: 

• Essential: University Degree in Logistics/Warehousing & Inventory Management/Supply Chain; or Professional Diploma/Higher Diploma in Logistics/Warehousing & Inventory Manage/Supply Chain

Experience:

• Essential: More than 5 Years’ experience of which 2+ years must be in a warehouse supervisory role
•  Desirable: Previous experience with MSF Logistics or Supply department or other NGOs, and working experience in a pharmaceutical Warehouse.  Proven experience in UniField Software specifically on the Warehouse Module. Current /previous experience & Licensed in handling DGs

Language: 

• Essential: Fluency in English & Kiswahili (written & spoken)
• Desirable: Fluency in Somali (written & spoken)

Knowledge:

•  Essential: Computer literacy, (for warehouse: Excel, mathematical, reporting and analytical skills).

Competencies:

• Results and Quality Orientation
•  Behavioral Flexibility
•  Commitment to MSF principles
• People Management & development
•  Teamwork & cooperation

Closing: 15th November 2022