Project Officer- Food Assistance at World Vision Kenya

Key Responsibilities

Commodity/cash Management

• Ensure that all commodities/cash are properly accounted for and bring to the attention of the Project Manager any discrepancies in accounting.
• Ensure that distribution plans are prepared and approved in advance to enhance efficient field operations.
• Ensure that damaged/unfit commodities are kept separately at the FDPs. Arrange for the disposal of all commodities unfit for human consumption upon receipt of the necessary authorization. Ensure proper documentation of such activity in the proscribed form in case there are damages at the centers.
• Ensure that Last Mile Mobile Solution (LMMS) system is implemented, utilized and monitored.
• Ensure that commodities/ Cash are received by the targeted beneficiaries. Spot-check FDP stores to ensure they are properly maintained and all equipment functioning properly.

Monitoring, Reporting and Documentation

• Ensure the implementation of CFA/FFA activities is in line with the design and serves the needs of the community
• Conduct weekly/monthly project monitoring visits and prepare reports
• Consolidate monthly plans, ensure implementation and share updates on work progress against the plans.
• Ensure all records are maintained as per CBTD, commodity manual and Cash transfer guidelines.
• Review distribution center visit reports and align them to the program design
• Document the contribution of the projects to child wellbeing outcomes to assess impact and advice programming.

Supervision

• Provide overall supervision of field monitors
• Engage in identification and recruitment of field monitors
• Ensure that field monitors maintain a daily activity schedule
• Spot check field monitors to see if they are at food distribution centers/project sites
• Ensure that a list of authorized names with signatures for relief committees is compiled.
• Monitor and manage performance to field monitors throughout the project cycle

Stakeholder Engagement & Capacity building

• Ensure coordinated engagement with the Community, Government authorities, WFP and other stakeholders
• Provide updated information to internal & external partners
• Participate in identification of training needs and ensure proper training and develop capacity for field monitors.