Current Opportunities at Aga Khan Hospital Kisumu

OVERALL RESPONSIBILITY

• The successful candidate will be expected to manage and maintain accurate records of the hospital's inventory, including medical supplies (held for sale and consumables), Property Plant and Equipment and other materials with a view to maintaining an effective and accurate Inventory subsidiary, General ledger, and the PPE register in strict adherence to IFRSs; and safeguarding the assets of the hospital and its cluster.

KEY RESPONSIBILITIES

• Reconciling the Fixed Asset Register to the General Ledger Breaking down major categories of assets into cost, depreciation and net book value.
• Posting of all invoices in the ERP system ensuring accurate and appropriate capture for Description, Class, Cost and Depreciation rate for capex items. Reviewing Invoices against the provided documentation to ensure appropriateness, accuracy and completeness.
• Planning and scheduling the hospital’s Inventory checks, counts and asset verification and tagging exercises in liaison with the respective stakeholders as per policy and Circulating Quarterly count timetables to stakeholders, thereafter, ensuring follow up for variance explanations and corrective action is done as per policy.
• Review inventory adjustments requests for merit and ensure proper approvals in line with policy and approval matrices is sought before any adjustments are made.
• Ensure that all fixed asset additions are tagged accordingly before the asset is capitalized in the ERP.
• Review inventory disposals monthly and ensure the same are in line with company policy and fully analyzed and properly accounted for including retirement of assets from the register as per IFRS and maintain up to date register of asset disposals.
• Compute and run monthly depreciation per asset group ensuring correct accounting entries and accuracy as per IFRS.
• Ensure Subsidiary ledger – GL reconciliation of Fixed Assets & Stocks control balances is done before every monthly closing.
• Monitor all Stock In transit and follow up with the sock controllers to ensure timely clearance as per policy.
• Active participation in periodic internal and annual statutory audits.
• Lead efforts to safeguard the hospital’s inventory assets across all clusters, implementing controls and procedures to prevent loss and ensure accuracy.
• Analyze monthly inventory reports and provide insights to management, helping to optimize stock levels and reduce holding costs.
• Customer service and institutional quality agenda.

The requirements

REQUIREMENTS

• Bachelor’s degree in accounting, Commerce, Business Administration, or related discipline.
• CPA II
• 4 years in General accounting in a busy accounting department.
• Good command of accounting principles

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OVERALL RESPONSIBILITY

• The successful candidate will be expected to ensure that all corporate client’s claim forms in regard to diagnosis are verified to ensure that the tests and drugs given are in line with the diagnosis for the full settlement of the claims. Will be the link between the Hospital and Corporate clients for any clinical rejections for discussions within the stipulated period and make recommendation regarding uncollectable amounts on the reconciling items. In addition, review all the invoices before dispatch.

KEY RESPONSIBILITIES

• Verify and vet Medical Claims for both outpatient and Inpatient claims as per the claims Manual/standard operating procedure.
• Adhere to customer service charter Manual to ensure compliance to agreed turnaround times.
• Prompt reporting of any identified risk during claims processing for mitigation.
• Evaluate Preliminary claim information and revert to corporate clients for more information where applicable.
• Monitoring of invoices returns and taking appropriate action within a week from the date of return on clinical issues and any query.
• Take the lead in ensuring the reasons for returns are well addressed to avoid future recurrence.
• Preparing Rejection analysis on clinical issues and monthly reports as a tool to guide the institution on the status of control.
• Work with dispatch section to ensure all invoices have been dispatched after Verifications Work with Debtors team to review all the Clinical issues within the reconciliation for signoff for the agreed period with corporate clients.
• Filing of Claim forms for Diagnosis on reconciliations and maintaining accurate departmental reports on Clinical issues. Facilitate closures to all rejected invoices on medical issues.
• Participate in all team efforts as departmental needs arise.

The requirements

REQUIREMENTS

• Diploma or Degree in Nursing or equivalent.
• Proficient in MS Office Suite
• Formal training in customer care or equivalent demonstrated experience
• A minimum of 3 years’ experience in a busy Hospital or Insurance