Jobs at Global Alliance for Improved Nutrition (GAIN)

• They will support compliance, and the expectation is for a strong collaboration with all country office staff members. This role will be offered on a three(3) year fixed term contract, subject to availability of funding and will be based in Nairobi, Kenya.
• The Finance and procurement Officer position requires resolute fiduciary responsibility of all financial resources and high professional standards with a willingness and ability to enforce compliance with GAIN and donor policies and procedures. They will be responsible for consolidating the purchase of all items, the program teams with the procurement status of items requested and support in the procurement process.

Key Responsibilities include:

• Support the implementation of financial operations systems in accordance with GAIN policies and procedures while keeping within donor requirements. This includes systems for Cash Flow management, consolidation of accounting information, internal controls, financial reporting, financial record keeping, grant management and compliance.
• Ensuring all transactions for the month are recorded accurately and deadlines set by the global finance team are met.
• Work with the project teams to ensure travel per diems and reimbursements are performed within GAIN policies and procedures and reconcile staff debtors accounts monthly.
• Consolidate procurement plans for the purchase of equipment, services, and supplies for projects and monitoring the procurement process.
• Research and evaluate potential suppliers as well as create and maintain professional relationships with existing vendors and suppliers.
• Preparation of standard bidding documents, with terms and conditions of the tender

About you

• The ideal candidate should have experience supporting an entire country office in processing and recording of payment transactions. Experience in procurement especially on preparation of standard bidding documents, procurement planning and budgeting. Ability to handle country project teams’ procurement requests in a timely manner.
• The post holder ideally should have an understanding in following up on subaward- compliance issues, audits, and documents. They should be a team player and agile to handle multiple project requests. Previous experience within the non-profit sector will be an asset.
• The candidate should have an education background in accounting or a relevant business field. Minimum of CPA 3 or other relevant accounting qualification with experience in accounting, bookkeeping, or cashiering, including experience with double-entry accounting preferably in an international NGO.

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• The Finance Manager is a key position in the Kenya country office. This position is expected to lead on all aspects of finance and provide essential financial services to the programme operations teams whilst ensuring compliance with global GAIN policies, systems and procedures. The Finance Manager will report to the Head of Operations and provide essential support to the staff and consultants in maintaining good relationships with external stakeholders.
• The post holder will ensure that appropriate financial regulations and controls are always in place for the country office and are in use; compliance with external requirements, such as local laws and regulations and donor, partner, service provider and vendor contractual obligations. They are responsible for safeguarding GAIN’s interest in these transactions and interactions, providing effective first level stewardship of GAIN’s assets, resources, staff and premises.

Key Responsibilities include:

• Ensuring availability of Finance manuals and procedures, their understanding by staff, executive agencies and consultants and their successful implementation.
• Supervising the finance section and ensuring financial transactions are recorded in line with GAIN norms and standards.
• Supporting the Head of Operations on preparation of programme budgets, analysis of grants and expenditure.
• Leading in the development of costings and budgets for new project development with support from the Head of Operations, Country team and the global finance team.
• Ensuring preparation and availability of statutory financial records (e.g., income tax return) and tax compliance and compliances relating to foreign grants.
• Maintaining a schedule of financial reporting deadlines to donors as part of the donor coordination records in close liaison with project staff.
• Liaising with the Head of Operations, project and international finance staff to ensure that financial reporting templates for all grants are set up in accordance with donor requirements.
• Compiling financial reports to donors as and when required, based on financial data extracted from Navision.

About You

• You should be an experienced and highly organized Finance Manager, ideally with a background working with International NGOs and with good knowledge of managing donor grants (e.g., DFID, USAID, EU, etc.). You should have excellent leadership, communication and problem-solving skills, along with strong computer literacy skills, particularly with the MS Office Suite. Familiarity with Salesforce is desirable.
• In addition, you should be a professionally qualified accountant with at least a bachelor’s degree in accounting and experience working with QuickBooks, Navision or a similar accounting software. Business English is required.

Closing date

7 Nov 2023