Job Vacancies at Africa Management Solutions Limited (AMSOL)

Primary Duties and Responsibilities

• Preparation, administration and maintenance of the Company’s financial statements, including, but not limited to the trial balance, balance sheet, income statement and other financial statements and reports in accordance with the International Financial Reporting Standards
• Ensuring the day to day accounting transactions of payments, receipts, sales and purchases, other miscellaneous expenses and inventory accounting are entered in the Company’s books of accounts on a regular basis;
• Ensuring compliance with applicable statutes including, but not limited to the Companies Act, No. 17 if 2015, the Income Tax Act, Cap 470 Laws of Kenya, the Value Added Tax Act, No. 35 of 2013, the Accountants Act and all other applicable statutes;
• Ensuring that all statutory returns and filings are made in accordance with the applicable laws including, but not limited to monthly Value Added Tax (VAT) returns and all other statutory returns;
• Pertaining to Finance and Accounts, as and when required;
• Periodic distribution of management reports and financial reports to the Company’s management;
• Preparation and generation of management reports as when required by the Company’s management;
• Provide recommendations on how the Company can best comply with applicable accounting standards and statutes;
• Make payments for invoices received, to beneficiaries for their grant disbursements and other expenses after such payments have been approved by the Company’s management;
• Oversee management of annual audit and the development and implementation of internal control safeguards;
• Develop, implement, and manage strategic tools and systems to continue to improve financial reporting;
• Develop a financial 3-year forecast;
• Oversee the preparation, implementation, and monitoring of budgets;
• Plan and set agenda for quarterly Finance & Board meetings;
• Provide orientation and training in budgeting, accounting policies and procedures and financial analysis to programme managers;
• Manage cash balances to ensure adequate cashflow;
• Performing other duties as instructed and as are essential to financial management and accounting

Terms of Offer
Compensation and benefits for the Director of Programmes position include:

• Competitive salary
• 21 days of paid holiday leave
• 10 days of paid sick / family leave
• 3 months paid parental leave, in the event of the birth or adoption of a child by the employee or employee’s partner
• Health insurance and pension

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Primary Duties and Responsibilities

• Oversee the continued development of  programmes, and its institutional presence within Africa, and beyond.
• Provide leadership, direction, and technical support to programme managers.
• Help identify future training and recruiting needs for a high performing team.
• Develop programme budgets in liaison with the various programme leads and oversee the monitoring of account expenditures.
• Cultivate productive partnerships, and build support for programmes amongst key stakeholders including; academic institutions, research organisations, regional and national bodies, think tanks, civic organisations, government decision makers, and funders.
• Provide formal and informal mentorship to Mawazo beneficiaries who are young, African women in research and academia
• Develop management reports and share programme updates with the relevant internal and external stakeholders.
• Work closely with Communications teams to translate data, evidence and learning from programmes into compelling narratives and action points that are shared with key stakeholders and the public.
• Work closely with the M&E team to review and analyse implementation and progress of the various programmes to ensure that standards of excellence are maintained as well as to enable continued adaptive management.
• Work with the CEO and Fundraising Working Group to support fundraising and other resource mobilisation activities.
• Represent the company at conferences and meetings with other NGOs, funders, experts, and consultants; ensure follow-up, as needed. This may include international or domestic travel.

Qualifications

• Advanced degree in science, technology, engineering, maths (STEM) and/or the social sciences (MA required, PhD preferred).
• At least five years of experience working in a substantively similar role in a relevant professional context such as a non-profit/NGO, research institution, development agency, consultancy, or think tank.
• Experience working in African research or academic settings, including universities, research institutes, think tanks, consulting, international organisations, etc.
• Demonstrated competence in programme management, budgeting and financial management, and people management
• Strong verbal and written communication skills in English and proven ability in science communication, across a variety of audiences.
• Attention to detail and strong organisational, analytical, and critical thinking skills
• Curious individual with ability to work both independently and collaboratively, and to seek assistance with projects as required
• An interest in continual learning and professional growth
• The ability to thrive in a role with a great deal of autonomy in an environment that is highly collaborative, communicative, and team-oriented.
• Commitment to the Institute’s mission and values.

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Primary Duties and Responsibilities

• Develop and implement policies and procedures to ensure efficient and effective operations.
• Manage and lead the operations team, providing guidance, coaching, and support as needed.
• Collaborate with other departments to ensure cross-functional alignment and coordination.
• Develop and manage the organization’s budget, ensuring financial sustainability and responsible use of resources.
• Develop and implement systems for tracking and reporting key performance indicators and other metrics.
• Analyze data and information to identify areas for improvement and opportunities for growth.
• Ensure compliance with al relevant laws, regulations, and industry standards.
• Oversee the organization’s risk management efforts, including insurance, safety, and security.
• Manage vendor relationships and negotiate contracts as needed.
• Develop and maintain relationships with external stakeholders, including funders, partners, and other organizations.
• Represent the company at conferences and meetings with other NGOs, funders, experts, and consultants; ensure follow-up, as needed. This may include international or domestic travel.

Qualifications

• An advanced degree in business administration, nonprofit management, or a related field. (MA preferred)
• 5+yearsof experience in operations management, preferably in a nonprofit setting.
• Strong leadership skills and experience managing teams.
• Strong financial management ski ls, including budgeting and financial analysis.
• Demonstrated ability to develop and implement policies and procedures that improve operational efficiency and effectiveness.
• Knowledge of relevant laws, regulations, and industry standards.
• Strong verbal and written communication ski ls in English
• Attention to detail and strong organisational, analytical, and critical thinking skills
• Curious individual with ability to work both independently and collaboratively, and to seek assistance with projects as required
• An interest in continual learning and professional growth
• The ability to thrive in a role with a great deal of autonomy in an environment that is highly collaborative, communicative, and team-oriented.
• Commitment to the Institute’s mission and values.

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Primary Duties and Responsibilities

Strategic planning

•  Evidence-based strategy development processes, including programme design, theory of change and programme logical framework, incorporated as relevant in fundraising proposals; updated as needed on the basis of emerging evidence.
•  Facilitate the development and implementation of strategic planning, monitoring, evaluation and learning frameworks, approaches, and annual plans with programme leadership, staff and partners.
• Lead the development and maintenance of  organizational results framework, ensuring alignment with programme results frameworks and monitoring processes; develop annual results reports and/or other related products.
•  Facilitate active engagement and ownership of the Institute’s strategic planning and MEL processes by programme staff and partners, providing support as needed.
•  Contribute to the development of appropriate MEL methodologies, tools and processes in collaboration with the Institute’s staff and partners, and aligned with the Institute’s strategic plan.
• Contribute to MEL capacity building for the Institute’s staff and partners, including support and coordination of a MEL community of practice to enable shared exploration and strengthening of tools, practices and processes.

Programme Monitoring and Reporting

• Ensure timely monitoring of the implementation of the programme activities in accordance with annual operating plans.
•  Prepare monthly M&E update reports, regular implementation reports and analyses as required, and produce different analytical tables corresponding to reporting and M&E requirements.
•  Ensure the timely collection of M&E data (according to the tools and written reporting procedures).
•  Administer all databases used for M&E.
• Assist in the regular collection of results for the project process indicators, with participation of management and relevant staff.
• Document and track innovative strategies/best practices/new approaches.
•  Lead development of quality assurance systems for the project to ensure data quality.
•  Ensure appropriate data collection tools and systems are in place and are being used correctly by staff and partners to collect required and accurate data for performance, monitoring and evaluation.
•  Identify the M&E technical assistance (TA) needs of departments and provide/organise TA through training and mentorship, with support from management. .
•  Create results frameworks that are relevant, robust, and serve the informational needs of the programme (internal learning and external communications and donor reporting).
•  Design and coordinate annual (or as needed) data collection tools and processes with programme staff and partners to ensure timeliness, consistency and quality.
•  Lead consolidation and write up for donor reporting, communications and other organisational needs, including IBP’s organisational results framework.
• Lead in identifying priority evaluation questions and evaluation approach, including internal and external evaluations, as relevant; undertake internal assessment, and co-create and manage external evaluations, as required

Learning and Communication

•  Priority learning questions and learning approach, including annual (or as needed) review and reflection spaces, and agreed upon learning products; support programme staff to create a participatory learning culture actively involving partners and other relevant stakeholders.
•  Coordinate with programmes and communications teams to ensure alignment between external communications, donor proposals/reporting, and strategic planning and MEL processes and products.
•  Contribute to effective knowledge management practices and systems, ensuring alignment and compatibility with all programs, as well as fundraising and communications priorities.
•  Lead or support (as relevant) organisational assessments, evidence reviews, learning syntheses or other evidence generating processes or products.
•  Support and facilitate organisational strategy and learning processes and spaces, ensuring inclusivity and participation while ensuring engagement with evidence and insights from the Institute and external sources.
•  Facilitate and support evidence gathering and learning processes that address programme priorities and enable strategic and adaptive management, as well as documentation and sharing of progress and lessons with the Institute and external audiences, including funders.
• Ensure that robust, practical, relevant, and participatory strategic planning and MEL methodologies, tools, practices, and processes generate meaningful evidence and insights that inform programme strategic adaptation and other relevant decision making; develop and implement uptake and engagement plans for all assessments, evaluations, case studies, learning products, and other MEL processes and products.

Other Responsibilities

•  Participate in and facilitate meetings and spaces for staff to coordinate and co-create tools, practices, processes, and evidence.
•  Participate in team and organisational planning and retreats, annual personnel reviews
• Support an organisational culture that aligns with the Institute’s principles.

Qualifications

•  Master’s degree in social, economic, political sciences, or development studies and formal training in monitoring and evaluation systems, approaches and methodologies.
•  Minimum 5 years of experience in developing and implementing MEL frameworks and systems for governance, advocacy, or development organisations and multi-country programmes is required.
•  Field experience with implementing programme MEL strongly preferred.
•  Demonstrated experience with MEL (including appropriate tools and methodologies) for complex, politically informed and adaptive programming is required.
•  Familiarity with data analytics and database software such as Power BI is required.
•  Familiarity with data visualisation software such as Venngage and Canva is required.
•  Strong facilitation skills and demonstrated ability to work collaboratively with diverse individuals, teams and cultures is required.
•  Attention to detail and strong organisational, analytical, and critical thinking skills.
• Curious individual with ability to work both independently and collaboratively, and to seek assistance with projects as required.
•  Ability to supervise staff and delegate work effectively.
•  An interest in continual learning and professional growth.
•  The ability to thrive in a role with a great deal of autonomy in an environment that is highly collaborative, communicative, and team-oriented.
•  Excellent written and spoken English, proficiency conveying complex and technical processes and ideas to diverse audiences.
• Commitment to the Institute’s mission and values.

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Primary Duties and Responsibilities

•  Tech support framework development and implementation
•  Platform Data & Analytics
•  Update and aggregate site manuals and video tutorials
• Line manager for at least one Programme Associate
•  Project management of the ILEx custom website build; including hiring and management of consultants to complete required specialist tasks
•  Designing the ILEx application, setting up the framework for both API and frontend; database, API design, programming (coding), testing, deployment, documentation, etc
•  Pull request reviews, unblocking developers, resolving technical/code conflicts, managing technical debt
•  Manage and maintain site; including adding new content, tech refinements (e.g., addressing blues host downtime issue, etc)
•  Managing users; including onboarding manuals, etc
•  Provide wider organisational support including video and content production support to improving current process and exploring more innovative approaches; fundraising/publicity support; engage in strategic planning discussions
•  Provide mentorship to junior staff, including Programme Associates and interns

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As part of the organization’s 5-year strategic plan from 2023 – 2026, The Institute will be investing in strategic partnerships to increase the influence of the research work done by early career African women researchers in its network. The proposed Strategic Partnerships Lead will work closely with the Board’s Programmes and Impact Committee (PIC), Chief Executive Officer (CEO) and Director of Programmes (DoP) to ensure that the “Big Ideas” and voices of early career African women researchers are heard in places where impact work and solutions are developed to address critical issues on the continent and beyond.
Specifically, an outcome driven approach anchored in the organization’s 4-year strategic plan, and supported by the theory of change, log-frame and Fellows/Alumni commitments to action (C2A), will be used in identifying and securing the strategic partnerships. Potential partners will include communication and media partners, development partners, industry players, research and innovation partners, government and policy makers, universities, and donors and funders. Examples of desired outcomes are, public dissemination of Fellows/Alumni ideas through public engagement and communication partnerships, adoption and implementation of evidence generated by Fellows/Alumni through policy engagement, and adoption and implementation of Fellows/Alumni evidence-based innovations through placements and pilot projects.
The Strategic Partnerships Lead will report directly to the Director of Programmes and will be supported by Fellowship Programme team leads and associates, who will help in meeting programmatic goals. The lead will:

Programme Design

• Design and deliver a strategic partnerships framework to guide the process of identifying, forming and maintaining strategic partnerships.
• Create supporting tools and materials for managing strategic partnerships within the institute’s Connects Network at local, regional and global levels.
• Develop a workstream for yearly strategic partnerships that will help meet the organization’s strategic goals, with key objectives and expected results to guide implementation of the Institute’s Connects Network.
• Assess Fellows/Alumni Commitments to Action (C2A) and identify actionable priorities and areas of partnership/activities to achieve the organization’s strategic outcomes.
• Develop a matching framework that identifies potential partners and matches them to Fellows/Alumni C2A outcomes.
• Support in partnership design and re-design to suit the Institute’s Connects Network and Fellows/Alumni changing and emerging needs.
• With the support of the Research and Analytics Lead, conduct market research and analysis to identify potential partners, including communication and media partners, development partners, industry players, research and innovation partners, government and policy makers, universities, and donors and funders.
  Programme Management
• Oversee implementation of the strategic partnership’s framework, working closely with Team members across the Institute
• Develop a yearly work plan for implementing the workstream, working closely with all team leads to ensure long-term success and ensuring alignment with the broader Fellowship and Voices work plans.
•  Oversee all projects in the work plan with strategic partners.
•  Lead delivery of expected outcomes, and working closely with the MEL team to track indicators of progress and success, as well as partner metrics.
• Identify and respond to challenges in executing the work plan in a timely manner.

Strategic Leadership & Relationship Management

•  Support in identifying, building and managing strong partnerships with strategic actors in government, research and academia, private sector and other key partners.
•  Facilitate Fellows/ Alumni engagement with strategic partners.
•  Manage contract development and negotiations including preparing memorandums of understanding (MOUs) to secure mutually beneficial arrangements that provide an opportunity for long-term growth.
•  Manage relationships with partners to ensure that all parties are meeting their obligations and benefitting from the relationship.
•  Support the Leadership Team in identifying new opportunities for partnership with existing partners.
• Support relationship management between partners and the Institute.
•  Support the engagement with other leaders in the ecosystem to meet the organization’s strategic goals.
  Knowledge Management and Engagement
• Support the development of knowledge products from Fellows/Alumni C2As in partnership with the Communications and the Institute’s Voices teams.
• Work with the Communications and Voices Leads to ensure consistent and impactful messaging around partnerships and Fellows/Alumni engagement.
• Support the CEO and DoP in the representation of the Institute in interviews, events and workshops with partners.

Safeguarding and Risk Management

• Commit to the Institute’s mission and vision, including ensuring the safeguarding of Fellows/ Alumni in partnerships and zero tolerance to abuse and harm.
• Work with the Institute’s Safeguarding Officers to review and approve the strategic partnerships framework. Ensure that partnerships are developed and managed in line with the Institute’s safeguarding policies and procedures.
• Identify and manage risks associated with partnerships, and work with the Director of Programmes to mitigate risks.

Qualifications

•  A Master’s degree in a relevant field, such as business administration, international development, or a social science discipline.
•  A minimum of five years of experience in partnership development, preferably in the field of international development, social enterprise, or a related field.
•  Demonstrated ability to develop and manage strategic partnerships with diverse stakeholders, including communication and media partners, development partners, industry players, research and innovation partners, government and policy makers, universities, and donors and funders.
•  Strong analytical and problem-solving skills, with the ability to think strategically and identify opportunities for partnership development.
•  Excellent negotiation, communication, and interpersonal skills, with the ability to engage and influence a wide range of stakeholders.
• Proven ability to manage complex projects and initiatives, with a strong results-driven approach.
•  Familiarity with the African research and innovation landscape and the challenges and opportunities facing early career African women researchers.
•  Experience working with theory of change, log-frame, and impact measurement frameworks.
•  Strong verbal and written communication skills in English
•  Curious individual with ability to work both independently and collaboratively, and to seek assistance with projects as required
• An interest in continual learning and professional growth
•  The ability to thrive in a role with a great deal of autonomy in an environment that is highly collaborative, communicative, and team-oriented.
• Commitment to the Institute’s mission and values.

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Key Responsibilities

This position will lead on all the Institute’s Voices Programme activities. They will report to the Director of Programmes (DoP). This position includes but is not limited to the following duties:

Programme Leadership and Strategy:

• Lead and manage the Institute’s Voices Programme, ensuring its successful implementation in alignment with the Institute’s strategic goals.
• Lead on developing and steering the Programme’s strategy in partnership with the DoP, using thoughtfulness, creativity and out-of-the-box thinking to identify ways to improve the programme to better serve the women in our network.
• Ensure that all the programme’s activities and partnerships are genuinely inclusive, informed by and representative of the diverse voices of African women researchers from different regions disciplines and sectors.

Public and Policy Engagement:

• Design, plan and execute all the Institute’s Ideas outputs (Podcast, Nights, Exchanges, CoLabs, Digest) that provide visibility, networking and learning opportunities for the women we serve.
  Provide support to our Communications Team to create influencing opportunities through the public visibility of the women we support via traditional and digital media (blogs, articles, TV appearances, op-eds).
• Utilise the above approaches (the Institute’s Ideas outputs, traditional and digital media) and develop new ones for the Institute’s to influence the broader research ecosystem.
• Provide support to the MEL Lead with evaluating the effectiveness of the programme’s engagement strategies and making data-driven decisions to improve them.

Strategic Partnerships:

• Provide support to our Strategic Partnerships Lead to identify opportunities for meaningful and impactful connection creation between the women in our network and our partners creating influential research translation pipelines and pathways (e.g., connecting them to policy makers, commercialisation actors, and development organisations)

Research:

• Lead on the execution of our internal research activities including the development and dissemination of our Status of African Women in Research and our Emerging Research Trends for Africa reports.
• In partnership with our Communications Team, ensure that our research findings inform the content creation of all our public outputs (The Institute’s Ideas outputs, blogs, Op-Eds, external media engagements).

Alumni Network:

• Develop a sustainable model for alumni engagement and provide direction on the overall management of our growing alumni network, the Institute’s Connects Network, including identifying best practices for keeping the network engaged and ensuring we are able to continue to provide meaningful support and opportunities for engagements as the network grows.
• Lead on the disbursement and management of the Connects Fund, a funding facility that provides funding support to our alumni.
  Providing support to the Tech Lead and the Voices Team in managing the Connects Network platform.

Operational Support:

Contribute to the strengthening of the Institute’s work culture and optimisation of how we deliver our programming by identifying areas requiring improvement and providing clear and timely feedback to the Senior

Leadership.

Provide support to our Monitoring, Evaluation and Learning (MEL) Lead to develop and implement metrics for evaluating the success of the programme and its impact on public discourse and policy in Africa.

Qualifications

• A Bachelor’s or Master’s degree in a relevant field such as Communications, Journalism, Public Policy, International Relations, Development Studies, or Social / Physical Sciences.
• At least 5 years post-graduation experience in a similar role, preferably in public engagement, science communication, research, or programme management at a non-profit/NGO, research institution, institution of higher learning, development agency, consultancy, or think tank.
• Intermediate or strong proficiency in Excel and other Microsoft Office applications.
• Demonstrated ability to write research reports, assess and edit analytical reports, policy recommendations, and commentaries.
• Research skills, including familiarity with research repositories and databases (e.g. Google Scholar, ERIC, etc.) and reference management tools (such as Zotero, EndNote, etc.).
• Excellent writing and verbal communication skills in English. Proficiency in French or Portuguese would be an added advantage.
• Must possess a self-starting, entrepreneurial mind-set and be able to work well independently and in teams.

Desired Qualities

• Show adaptibility and resilience, particularly with navigating the public policy and media landscape.
• Candidates should possess sound judgement and impeccable integrity, positive attitude and creative outlook, as well as attention to detail and strong organisational, analytical, and critical thinking skills.
• Curious individual with ability to work both independently and collaboratively, and to seek assistance with projects as required.
• An interest in continual learning and professional growth.
• The ability to thrive in a role with a great deal of autonomy in an environment that is highly collaborative, communicative, and team-oriented.
• Strong interpersonal skills and the ability to work in a diverse and inclusive setting.
• Experience working in multicultural environments.
• Ability to self-reflect and has a strong awareness of self.
• Lead with kindness; open, warm, inclusive, transparent; low ego drive with humility and willingness to learn and adapt.
• Ability to positively influence organisational culture and values in an impact-driven, highly collaborative environment.
• Ability to listen and incorporate diverse perspectives to shape programmatic strategy and the organisation at large.
• Encourages others to share the spotlight and visibly celebrates and supports the success of the team.
• Creates a sense of purpose/meaning for the team that generates followership beyond their own personality and engages others to the greater purpose for the organisation as a whole.
• Commitment to the Institute’s mission and values.