Job Vacancies at Save the Children

ROLE PURPOSE:

• This new role will provide strategic and technical support on localisation and partnership and play a key role in the operationalisation of the Kenya Country Office localization strategy as well as the partnership strategy.
• This role will be under the direction of the Head of Awards and Partnerships and the Senior Management Team (SMT).
• In the event of a major humanitarian emergency, the role holder will be expected to work outside the normal role profile and be able to vary working hours accordingly.

KEY AREAS OF ACCOUNTABILITY:

Technical Support on Localisation & Partnership

• Provide technical support and guidance to the country office and partners on issues relating to localisation and partnership.
• Support country office in the design and implementation of initiatives/ projects that help advance the localization agenda/strategy.
• Support the design and update of relevant policies and strategies, including the Partnership & Localisation strategies for the country office.
• Take a lead role in partner engagements and partner assessments
• Support periodic partner mapping for the Country Office in collaboration with the Technical Specialists (TSs).
• Support the development of high-quality learning pieces on localisation and partnership, in collaboration with MEAL and ACCM teams
• Identify opportunities to share learning by partners and the country office at relevant forums (e.g. Charter for Change, webinars, development journals, etc.).
• Design and implement mechanisms that promote greater accountability between the country office and partners.
• Develop organisational learning resources on localisation and support their roll-out.

Management of Localisation Initiatives and Projects

• Effectively and efficiently manage a portfolio of localisation initiatives/projects through all phases of project cycle management.
• Support the review of all outputs from localisation initiatives/projects, ensuring quality control.
• Ensure all initiatives/projects comply with donor requirements and SCI policies.
• Track the expenditure of initiatives and projects and work with other functions to ensure timely expenditure of donor funds.
• Support the SMT to develop timely reports for their localisation projects/initiatives.
• Work with the SMT to monitor and evaluate projects and initiatives.
• Support baseline and evaluation reports for the country office localisation efforts.
• Compile reports for all localisation efforts globally and develop annual and donor reports on the country office’s work on localisation and partnership.
• Oversee the development of high-quality case studies for pilot initiatives/projects.
• Ensure that all project documentation is filed on SCI online systems.

Advocacy and Networking

• In close collaboration with the SMT, represent the country office at local and international localisation and partnership coordination meetings and spaces.
• Influence policies and practices that promote localisation, including through stakeholder meetings and advocacy briefs.
• Provide support to the country office and field offices on country and field-level advocacy efforts relating to localisation
• Support local partners/civil society to lead and participate meaningfully in national and international forums.
• Provide technical guidance and support to the Charter 4 Change Working Group in Kenya, and support similar groups working to advance the localization initiative.
• Identify opportunities for the country office and Partners to profile their work and link into regional networks/forums on Partnership & Localisation.

Developing self and others

• Build relationships with members of other teams i.e. Awards, PDQ, Finance, Safeguarding, operations
• Key Involvement in capacity strengthening of partners

Communicating with impact and coordination

• Ability to engage effectively and respectfully with a diverse group of team members and partners from different parts of the world.
• Strong coordination skills especially with other functional areas and partners.

BEHAVIOURS (Values in Practice)

Accountability:

• holds self accountable for making decisions, managing resources efficiently, achieving and role modelling Save the Children values
• Holds the team and partners accountable to deliver on their responsibilities - giving them the freedom to deliver in the best way they see fit, providing the necessary development to improve performance and applying appropriate consequences when results are not achieved.

Ambition:

• sets ambitious and challenging goals for themselves and their team, takes responsibility for their own personal development and encourages their team to do the same
• widely shares their personal vision for Save the Children, engages and motivates others
• Future orientated, thinks strategically and on a global scale.

Collaboration:

• builds and maintains effective relationships, with their team, colleagues, Members and external partners and supporters
• values diversity, sees it as a source of competitive strength

• Approachable, good listener, easy to talk to.

Creativity:

• develops and encourages new and innovative solutions
• Willing to take disciplined risks.

Integrity:

• honest, encourages openness and transparency; demonstrates highest levels of integrity

QUALIFICATIONS 

• Relevant undergraduate degree
• Relevant master’s degree preferable

EXPERIENCE AND SKILLS

• At least five years’ experience of working in a partnership-based model with local NGOs, Faith Based Organizations and/or Civil Society organisations.
• Experience of working in partnership across a diversity of local partners, including small to medium-sized organisations.
• Experience with programme and project cycle management
• Demonstrated experience of working with local organisations in transformative processes that strengthened their capacities, voice and influence and levels of funding.
• Familiarity with localisation policy instruments (e.g. Grand Bargain) and familiarity with current debates on localisation.
• Demonstrable understanding of the decision-making and international policy processes in the international humanitarian and development sectors and how these may be influenced.
• Experience in documenting and socialising learning and research in innovative and impactful ways

Closing: 30, April, 2023

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KEY AREAS OF ACCOUNTABILITY 

Supply Chain.

• In charge of warehouse at field office level, ensure TIMs and other warehousing records are updated daily.
• Support programme staff to develop procurement plans.
• Coordinate field office procurement requests and LPOs for local procurements liaising with Supply Chain Officers in Turkana and Programme Implementation team
• Coordinate delivery and recording of items sourced from local suppliers working closely with Turkana supply chain team.
• Communicate with IT and Supply Chain for maintenance or upgrading or replacement of any asset assigned asset and GPE assigned to specific Field Office. 
• Responsible of goods and Parcel dispatches to Nairobi and the field respectively.
• Together with project staffs, develop appropriate movement plans to field sites that are safe for travel.
• Allocation of fuel to SCI fleet and hired vehicles guided by approved movement plans and ensure accountability in the log sheets.

Human resources and administration

• Lead administrative function to ensure the provision of effective administrative support in the field office. Ensure office is clean, well maintained and has all essential suppliers.
• Ensure the guesthouse is clean and well maintained.
• Responsible for casual’s labourers at the field level.
• Coordinate with Admin Nairobi on incoming and  outgoing visitors for transportation and accommodations at the field
• Allocate SCI assets to respective staffs in the field office.
•  Carry out disposal of obsolete assets

Financial accounting, planning and budgeting.

• Assist with documentation at field office level.  Consolidate all financial documents generated at field office and send to relevant officers in Nairobi; these include supplier invoices, staff liquation, Mpesa payment lists, receipts, etc.
• Monitor field office and guesthouse utilities costs e.g. water, electricity, telephone/Mobile usage, billing, and others related office utilities.
• Scanning of all payment and share with supply chain and Admin focal point persons and Finance officer in Turkana.

QUALIFICATIONS AND EXPERIENCE

• A Degree/Diploma in Procurement and Supply or Business Administration from a recognized University.
• Minimum three year’s relevant experience in Support Services within a busy organisation
• Strong knowledge/experience HR and admin, logistics and financial management. 
• Proficiency in working with computers particularly spread sheets and word processing
• Demonstrates a strong drive and commitment to achieve agreed objectives
• Good communication skills.
• Excellent interpersonal skills with the ability to maintain confidentiality
• Experience of working within a team and team building.
• Ability to work in a multi-cultural setting

Closing; 2nd May 2023