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  • Posted: Dec 27, 2022
    Deadline: Jan 3, 2023
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    UNHCR was created in 1950, during the aftermath of the Second World War, to help millions of Europeans who had fled or lost their homes. We had three years to complete our work and then disband. Today, over 65 years later, our organization is still hard at work, protecting and assisting refugees around the world.
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    Associate Supply Officer

    The Associate Supply Officer supports all activities pertaining to the supply chain function including planning, sourcing, transport, shipping, customs clearance and warehousing management within the Area of Responsibility (AoR). The position may be located at Headquarters (within DESS), in a Regional Bureau or in a Country Office. The incumbent is normally supervised by the (Senior) Supply Officer or other senior staff with supply oversight function who defines the objectives and provides general guidance. S/he will also refer to UNHCR manuals and relevant policy papers. The incumbent normally supervises some staff and/or AWF.
    In Bureaus and country operations s/he maintains regular contacts on working level with other UN agencies, UNHCR Partners, NGOs, government partners and commercial contractors in the area of operation.

    S/he will support effective supply chain that enables the office to meet the needs of persons of concerns as well as timely delivery of quality goods and services to persons of concern. Further, the incumbent will assist in the maintenance of a supply chain infrastructure that is robust and flexible enough to accommodate the needs of the operation and that enables timely emergency responses, along with effective partners to support supply activities. The Associate Supply Officer maintains impartial, ethical and customer-oriented relations with suppliers and Partner organizations; exchanges information with counterparts in other UN agencies, and International Organisations within the limits established by UN /UNHCR Procurements Rules and assists with joint procurement actions if, as and whenever necessary.

    The incumbent will support the coordination of the delivery of assistance from the regional warehouse, if applicable. S/he will liaise with SMS staff who manage the Global Stockpiles and who manage the Global Asset and Fleet Management, if and as required and if applicable.

    Duties
    Support all activities pertaining to the supply chain function including planning, sourcing, transport, shipping, customs clearance, warehousing, asset and fleet management, as applicable.
    Support the procurement process to ensure timely, cost-effective and adequate delivery of commodities and services to support operational needs.
    Identify partners for supply chain projects based on objectives, priorities, strengths and resources of the UNHCR Partner and/or contractor, according to criteria consistent with UNHCR rules and regulations.
    Develop relevant contacts and build constructive relations with UN agencies, UNHCR Partners, government authorities and other partners as applicable.
    Ensure accurate and comprehensive records on supply activities and provide timely reports and updates both periodically and on request.
    Manage the vendor related processes including identification, assessment and selection of vendors based on their capability for delivering commodities and services. Ensure vendor and item master databases are up to date.
    Oversee tender processes and manage the preparation of proposals for award of contracts to the relevant CoCs.
    Ensure the quality standards for commodities and services are respected by vendors in relation to the needs of the location and tender/purchase specifications.
    Prepare plans for delivery of relief and other non-food items according to the operational needs and regularly update the information in UNHCR IT systems.
    Apply UNHCR's sourcing and procurement strategy when planning for purchase of important commodities and services.
    Ensure timely customs clearance of consignments and establishment & maintenance of warehousing according to "best practices" and UNHCR rules and regulations.
    Manage an efficient system for the release, and redeployment of goods.
    Oversee and coordinate as required the release and transportation and of relief and other non-food items.
    Monitor the quality and accuracy of supply chain related data in relevant business systems. Compile and analyse statistical information, identify trends and developments in supply chain related matters that will assist in decision making
    Implement supply operations based on interpretations of the situation and conclusions to how the operation can be best implemented.
    Resolve difficulties in the local supply chain by finding solutions to problems and bottlenecks, and provide regular reports on supply chain activities, the status of requests and the availability of items in the supply chain.
    Disseminate, promote commitment to and monitor compliance with UNHCR's global policies, standards and guidance on supply chain management.
    Support effective information flow in the supply chain and adapt process and documents to the prevailing environment.

    In the Regional Bureaux:
    Support Country Operations in implementing supply operations based on interpretations of the situation and conclusions to how the operation can be best implemented particularly in emergency context.
    Assist country operations achieving full compliance with rules & regulations in all supply activities.
    Track the progress of specific periodic operations and provide guidance that ensures timely implementation.
    Facilitate training of supply staff and assist in coaching and advising individuals or Supply teams as requested.
    Track global Supply KPIs for the region and devise regional ones as required.
    Monitor all periodic Supply exercises such as monthly reconciliations, quarterly physical inventory exercises, and year-end accounts closure procedures and ensure that they are implemented throughout the region and provide relevant reports to senior managers.
    Support the analysis of country financial reports and work with the Country Operations Supply Team leaders to address red areas relating to Supply aspects of operations.
    Support the country needs assessment plans and assist in combining them into regional procurement plans and monitor their timely implementation and changes based on operational needs.

    In the Country Operations:
    Adapt standard supply chain structures to the local environment that are consistent with the operational needs.
    Assist the office should they need additional office space or extensions to their office leases, lease hold improvements or other construction. Carry out the procurement aspect of the establishment of office leases or extensions.
    Assist in the coordination with CBI stakeholders the design and implementation of the market assessment and market monitoring to determine if CBI is option. Carry out the procurement action to contract Financial Service Providers (FSP).
    Support the establishment and maintenance of an efficient and skilled workforce that is capable of supporting on-going operations.
    Support the identification of partners for supply chain projects based on objectives, priorities, strengths and resources of the Partner and/or contractor, according to criteria consistent with UNHCR rules and regulations.
    Implement effective asset and fleet management that regularly monitors the asset/fleet pool, increases efficiency safeguards the investment of the organisation.
    Support the coordination activities of Partners and/or contractors performing supply related activities, and ensure that they understand and adhere to relevant UNHCR rules and procedures.
    Maintain an up-to-date overview of the location's supply chain capacity and preparedness, as well as, that of its partners to ensure that adequate capacity exist also to cover emergencies.
    Depending on the size of the operation act as ex-officio in the LCC Review and clear procurement cases for the relevant procurement authority.
    Perform other related duties as required.

    Minimum Qualifications

    Education & Professional Work Experience

    Years of Experience / Degree Level

    • For P2/NOB 3 years relevant experience with Undergraduate degree; or 2 years relevant experience with Graduate degree; or 1 year relevant experience with Doctorate degree

    Field(s) of Education

    • Supply Chain Management; Business Administration; International Commerce; Engineering; or other relevant field.

    go to method of application »

    Livelihood and Economic Inclusion Associate

    The Livelihood and Economic Inclusion Associate [UNOPS] Dadaab will work in very close coordination with the Livelihood and Economic Inclusion Associate [G6] in the Protection and Solutions Unit under the overall supervision of the Snr. Protection Officer. The incumbent will support in operationalizing the strategic vision to align livelihoods and economic inclusion efforts with the Global Compact on Refugees (GCR) which underscores the need to mobilize additional actors, adopt a whole-of-society approach to strengthening self-reliance of refugees and other persons of concern (PoC) and help ease pressure on communities like Dadaab hosting large refugee population.
    The incumbent will collaborate closely with UNHCR Livelihoods partners, government agencies, private sector, financial service providers and other relevant stakeholders in order to enhance economic inclusion and improve self-reliance of both persons of concern (PoC) and host community members. The incumbent will also be expected, in close coordination with relevant colleagues and under the guidance of the Snr. Protection Officer, to explore opportunities of collaboration with other cross-cutting sectors including protection, education, partnerships, research and analytics, GBV, complementary pathways and other solutions.
    To document good practices and results and generate knowledge, the incumbent will work closely with colleagues in building on UNHCR databases and support regular information sharing and coordination among different humanitarian, developmental and governmental stakeholders. S/he will assist in mobilizing refugees of different age, gender, and diversity in order to ensure that all stakeholders well understand the potentials of economic inclusion of refugees and host community members, and to help communicate opportunities to beneficiaries.

    Duties

    • Explore partnerships with relevant stakeholders to enhance economic inclusion of UNHCR PoC. This includes working with economic development agencies to adapt their programmes to become inclusive of UNHCR PoC, working with the private sector to enhance inclusion of UNHCR PoC in their labour force and supply chains, working with financial service providers to enhance  financial inclusion, and working with public and private sector service providers to include UNHCR PoC in supporting services (business development, micro-finance, training, saving accounts, poverty alleviation and social protection, etc.). 
    • Work with the multi-functional team, more specifically with the Protection Unit, to collect information about the legal framework for the right to work and rights at work.
    • Support the implementation of socioeconomic and wealth ranking surveys to inform targeting, monitoring and facilitation of the engagement of development programmes.
    • Participate in necessary assessments in collaboration with relevant private and public stakeholders, including impact assessments on local economies and surveys that help to inform interventions and identify investment and funding opportunities that enhance the economic inclusion of UNHCR PoC.
    • In case UNHCR is implementing specific livelihoods activities, work closely with and provide technical assistance on livelihoods interventions to help ensure they are market-based, and that the role of UNHCR has been strategically determined in consideration of its comparative advantage vis-à-vis other partners. 
    • Liaise with partners and authorities on livelihoods related issues under the technical guidance of the supervisor. 
    • Prepare field reports and other relevant reports relating to livelihoods and make recommendations for interventions that enhance refugee economic inclusion to the designated officer.
    • Perform other related duties as required.

    Minimum Qualifications

    Years of Experience / Degree Level

    • For G6 3 years relevant experience with High School Diploma; or 2 years relevant work experience with Bachelor or equivalent or higher

    go to method of application »

    Senior Durable Solutions Assistant

    The incumbent is relied upon to contribute to the implementation of a durable solutions strategy. Contributing to fostering an environment to enhance partnerships is a critical element of the work, as are activities designed to strength the involvement of refugee communities and their hosts in the design and implementation of solutions strategies.

    Duties

    • Provide counselling to refugees and other persons of concern (POC) about their durable solutions needs. 
    • Interview candidates for voluntary repatriation and prepare documentation for their return, in line with Voluntary Repatriation SOPs. 
    • Interview candidates for local integration and prepare the appropriate documentation for onward submission to local authorities or partners, in line with Local Integration SOPs. 
    • Participate in identifying resettlement needs of refugees, in line with Resettlement SOPs. 
    • Assist in updating the electronic database for resettlement, voluntary repatriation and local integration, in line with Standard Operating Procedures. 
    • Process documentation to ensure that POC receive the documents required for their durable solutions in a timely manner.
    • Prepare statistical and ad-hoc reports to ensure accurate information is available and shared with relevant offices and partners.
    • Interview and advise on the appropriate durable solution to be provided to POC. 
    • Prepare documents relating to durable solutions.
    • Enter information into available database, in line with SOPs.
    • Perform other related duties as required.

    Minimum Qualifications

    Education & Professional Work Experience

    Years of Experience / Degree Level

    • For G5 2 years relevant experience with High School Diploma; or 1 year relevant work experience with Bachelor or equivalent or higher

    Method of Application

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