Jobs at Medecins Sans Frontieres (MSF)

Specific Objectives

Role of technical advisor

Under the supervision of the Head of Technical Support and in close collaboration with the technical support service:

• Technical support to the operations in the domains of Energy, Fleet Management and HVAC, with the aim to reduce the organisation’s environmental footprint 
• R&D: Development / selection / adoption of technologies or practices aiming at footprint reduction 
• In collaboration with the technical referents, functional supervision of the flyings and STR (regional technical support) in his domain
• Participates to international platforms in his domain 
• Participates to internal OCG platforms
• Facilitates the transfer of skills and knowledge between sections, from HQ to the field and vice versa.

Role of coordinator

• Under the supervision of Head of Operational Logistics and in close collaboration with the operational logistics service, the LogTech Planetary Health Coordinator coordinates monitors and supervises the implementation of actions in the field.

Education

• Engineering degree in a relevant field

Experience

• Knowledge of the MSF organization at HQ and in the field, or a similar organization, is an asset

Languages

• Fluent in French and English

Personal Abilities

• Rigorous
• Stong interpersonal skills
• Priority management
• Stress management
• Team player

Skills/ Technical competencies

• Energy, renewable energies, energy economy
• Fleet management
• Project Management
• Office Suite (Excel, Word)
• Good writing skills
• Data Analysis

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Main Purpose

Execute administrative, HR and legal related tasks to support the Project HR Manager following MSF standards and procedures, in order to ensure legal compliance and to realize the HR capacity required to achieve project objective.

Accountabilities

• Under supervision of the Project HR Manager managing personal files in order to ensure accuracy, compliance and on time payments.
• Updating the HR database and personal files to facilitate HR processes management.
• Updating Social security Tax office files in order to meet legal requirements including specific amendments when necessary in order to ensure local labour and fiscal law compliance
• Preparing employment contracts in conformity with legal requirements including specific amendments when necessary in order to ensure local labour and fiscal law compliance.
• Preparing monthly pay slips for all staff, editing and updating the necessary data, in order to ensure the punctuality and accuracy of staff payroll.
• Following up of all expiring rental contract dates and inform the Administration Manager in order to leave enough time to arrange a renewal or look for some other alternative
• Making all administrative information available to the staff (posting, meetings, etc.), supporting the Project HR Manager in translating documents into local language and assisting in meetings upon request.
• Support the HR Manager in setting up and following up the recruitments.
• Additional HR/ Admin tasks delegated by the Project HR Manager

Requirements

Education

• Desirable Human Resources related diploma.

Experience

• Essential previous working experience of at least two years in relevant jobs.
• Desirable experience in MSF or other NGOs in developing countries.

Languages

• Mission language and local language essential

Knowledge

• Essential computer literacy (word, excel, internet)
• Desirable, proficiency in HOMER