Jobs at North Rift Valley Water Works Development Agency

Job Specifications
The duties and responsibilities at this level will involve: -

• Coordinating the development and maintenance of water and sanitation infrastructure in liaison with stakeholders;
• Managing contracts for effective delivery of projects;
• Ensuring effective stakeholder engagement during project implementation;
• Coordinating preparation and updating of water and sanitation services infrastructure inventory;
• Coordinating the assessment of Water and Sanitation infrastructure for purposes of rehabilitation and augmentation;
• Coordinating the development of framework for bulk water supply operations prior to the counties forming joint water authority;
• Ensuring effective management of Agency assets including infrastructure, plant and equipment;
• Ensuring provision of reserve capacity for operating water treatment plants and water transmission pipelines;
• Ensuring effective liaison between the Agency and Counties, WSPs and other stakeholders on water and sanitation works and services;
• Coordinating the development of departmental strategies, policies and plans to facilitate achievement of overall Agency’s objectives;
• Coordinating stakeholders including Multilateral and Bilateral Financing Agencies, Government Agencies during the implementation of various programs;
• Ensuring compliance with regulations, safeguards policies and practices in the implementation of social, environment, water quality, health, safety environmental activities;
• Presentation of departmental Board papers to the Board;
• Overseeing the implementation and reporting of Performance Contract Targets within the department;
• Verifying and authorizing technical reports, designs, cost estimates and drawings;
• Coordinating capacity building of WSPs and county governments to ensure sustainability of water and sanitation infrastructure;
• Reviewing and approving claims and Variations;
• Coordinating preparation of operation and maintenance reports for water and sanitation facilities;
• Coordinate disaster preparedness and emergency measures;
• Approving of Payment Certificates;
• Reviewing and updating designs to conform with construction requirements 
• Monitoring projects implementation;
• Coordinating the handover of completed works to Water Service Providers (WSPs) or county governments;
• Ensuring effective maintenance of water and sanitation infrastructure;
• Overseeing the training, development and motivation of the departmental staff;
• Overseeing the implementation of the social, environment, health and safety policies;
• Overseeing staff performance appraisal within the department;
• Overseeing the development and implementation of the departmental annual work plans;
• Overseeing the development and utilization of annual departmental budgets;
• Managing human, financial and material resources assigned to the department;
• Coordinating joint meetings with WSPs and County Governments on service provision;

Person Specifications
For appointment to this grade, a candidate must have:

• A minimum period of twelve (12) years relevant work experience, five (5) years of which should be in a management position;
• Bachelor’s degree in Civil/Water Engineering or equivalent from a recognized institution;
• Master’s degree in Civil/Water Engineering, project management, Water Resources Management or equivalent qualifications from a recognized institution;
• Knowledge in Computer Aided Designs;
• Corporate Member of the Institution of Engineers of Kenya;
• Registered professional engineer with Engineers Board of Kenya;
• Leadership course lasting not less than four (4) weeks from a recognized institution;
• Proficiency in the relevant computer applications;
• Fulfill the requirements of Chapter Six (6) of the Constitution

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Job Specifications
Duties and Responsibilities entail;

• Coordinating the development and implementation of appropriate human resource policies, rules and regulations; effective organization and administration of the Human Resource Management including appropriate human resource management policies, rules and regulations in Agency for effective performance and productivity; facilitating recruitment, placement, training and development of staff; carrying out training needs assessment;
• Coordinating the development and implementation of human resource plans;
• Monitoring the implementation of performance management systems; analyzing the staffing levels in the Agency and recommending proposals for succession planning and proper deployment; 
• Coordinating the development and implementation of staff benefit schemes, reward systems and pension management; 
• Coordinating of staff welfare, health and safety and management of outsourced services such as cleaning and security;
• Overseeing the provision of cross-functional administrative matters including office services, maintenance and management of transport services among others;
• Coordinating the implementation of effective maintenance, storage and security of employee records to ensure integration and confidentiality of data and information on staff;
• Coorodinating training and development functions of the Agency;
• Overseeing the recruitment process, coordinate induction program for new staff, and providing full briefing to staff on human resource policy guidelines as well as benefits;
• Overseeing development, reviewing and implementation of performance management system;
• Overseeing development and maintenance of human resource management information system; 
• Ensuring compliance with Human Resource and Administration statutory and regulatory requirements; 
• Coordinating preparation of human resource budget and Management of the payroll;
• Coordinate the design, implementation and periodic review of security systems;
• Promoting cordial employee relations, values and work ethics in the Agency;
• Overseeing the implementation of the recommendations of employee satisfaction survey and work environment survey.
• Overseeing the Administration and Records Management functions of the Agency
• Provide Secretariat services to Human Resource Advisory Committee.
• Coordinating preparation and submission of quarterly reports on administration within the Agency
• Coordinating the development and implementation of grievance handling mechanisms; 
• Coordinating office management services, office accommodation, transport and logistics; 
• Coordinating Investigation of incidences of security lapse in the Agency in liaison with the Police and other security agencies; 
• Coordinating acquisition of legal documents such as motor vehicle and assets insurances and licenses in liaison with the Legal unit and other relevant agencies
• Ensuring safe custody of the Agency assets and records.
• Overseeing the production of cross-functional administrative services;
• Overseeing the implementation work environment activities.
• Overseeing management of outsourced administrative services

Person Specifications
For appointment to this grade a candidate must have: -

• Minimum period of ten (10) years relevant work experience five (5) of which shouldbe in supervisory position;
• Bachelor’s degree in Human Resource Management or equivalent qualification from a recognized institution;

OR

• Bachelor’s degree in Social sciences with a post graduate Diploma in Human Resource management or equivalent qualification from a recognized institution;
• Master’s degree in Human Resource Management, Social Sciences or any other equivalent qualifications from recognized institutions;
• Management Course lasting not less than four (4) weeks from a recognized institution.;
• Membership of the Institute of Human Resource Management and in good standing;
• Proficiency in computer applications;
• Meet the provision of Chapter Six (6) of Constitution

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Job Specifications
The duties and responsibilities of the officer will entail: -

• Coordinating the receiving and opening of tenders;
• Maintaining and updating periodically standing lists of registered tenderers required by the Agency;
• Preparing and publishing procurement and disposal opportunities including invitations to tender, pre-qualification documents and invitations for expressions of interest;
• Preparing and issuing of professional opinion;
• Issuing procurement and disposal documents to candidates in accordance with the Act and Regulations; 
• Maintaining and safeguarding procurement and disposal documents and records in accordance with the Regulations;
• Submitting shortlists of pre-qualified tenderers for the accounting officer’s approval;
• Proposing and recommending the membership of evaluation committee to the accounting officer for approval;
• Coordinating the evaluation of tenders, quotations and request for proposals;
• Recommending a negotiating team for appointment by the accounting officer where negotiations are allowed by the Act and its Regulations and participate in negotiations;
• Preparing and publishing notices of award and notices of tender acceptance;
• Maintaining and archiving documents and records of the procurement and disposal activities for the required period;
• Providing information, as required, for any petition or investigation to debar a tenderer or contractor or any investigation under review procedures;
• Implementing the decisions of the accounting officer, including disposal committee and coordinating all procurement activities;
• Acting as a secretary to the evaluation, inspection and acceptance, and disposal committees;
• Liaising with the PPRA and other bodies on matters related to procurement and disposal;
• Preparing and submitting statutory reports to the PPRA;
• Monitoring contract management by user departments to ensure implementation of contracts in accordance with the terms and conditions of the contracts;
• Reporting any significant departures from the terms and conditions of the contract to the head of the procuring entity;
• Preparing consolidated procurement and disposal plans.

Requirements for Appointment
For appointment to this grade, a candidate must: -

• At least ten (10) years relevant work experience of which five (5) years should have been in a supervisory position;
• Bachelor’s Degree in Procurement, Purchasing, logistics, or equivalent qualification from a recognized institution;
• Master’s Degree in Supply Chain Management, Procurement and Logistics, Business Administration or equivalent qualification from a recognized institution;
• Membership to the Kenya Institute of Supplies Management (KISM) and in good standing;
• Management course lasting not less than four (4) weeks from a recognized Institution; 
• Proficiency in computer applications;
• Fulfill the requirements of Chapter Six (6) of the Constitution

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Job Specification

• The officer at this level will be reporting to Manager, Finance and Accounts. 

Duties and responsibilities at this level will entail: -

• Coordinating implementation of financial regulations, policies, strategies and plans.
• Coordinating preparation of annual budgets in liaison with Research, Planning and Strategy Division; 
• Ensuring effective and efficient use of financial resources.
• Ensuring maintenance of proper books of accounts and other financial records.
• Ensuring maintenance of accurate and complete financial records of the Agency and regularly review the financial system.
• Ensuring compliance with applicable financial statutory obligations and circulars.
• Authorizing payment vouchers in accordance with laid down rules and principles and determining aggregate expenditure;
• Ensuring financial systems are fully implemented to serve the objectives and goals of the organization.
• Ensuring proper custody of all Agency assets, controlling and monitoring of the location and movement of equipment.
• Coordinating the formulation of effective and appropriate Financial Framework for attainment of the Agency’s objectives; 
• Ensuring preparation and submitting of financial statutory reports 
• Coordinating the preparation of the Medium-Term Expenditure Framework (MTEF).
• Coordinating development of supplementary financial regulations and procedures to enhance internal controls established through Treasury regulations andprocedures;
• Ensuring timely, accurate preparation of expenditure reports from departments and sections;
• Preparing Divisional Board Papers 
• Coordinating budget implementation, monitoring and review.
• Coordinating preparation of the financial reports, financial statements and submission to relevant institutions.
• Managing Agency’s accounts payable and receivables as outlined in the Financial Procedures Manual
• Managing Agency’s accounts payable and receivables as outlined in the Financial Procedures Manual;
• Managing accounting information, which includes coordination and rationalization of estimates, annual appropriation and fund accounts, cash flow control and cost analysis;
• Coordinating the staff training and development in the division 
• Setting targets for the accounts staff and evaluating achievements.
• Coordinating staff appraisal and performance management 
• Coordinating performance contract implementation for the division
• Organizing and coordinating responses to internal and external audit queries; 
• Interpreting financial policies, regulations, and procedures for sound accounting principles, practices and control and management of corporate tax, vat and other statutory deductions.

Person Specifications
For appointment to this grade, an officer must have/be:

• A minimum period of eight (8) years relevant work experience three (3) of which should be in supervisory position;
• Bachelor’s Degree in Business Administration or Business Management (accounting option), Commerce (Finance or Accounting Option), or other relevant qualifications from a recognized institution;
• Master’s Degree in Business Administration or Business Management (accounting option), Commerce (Finance or Accounting Option) or other relevant qualifications from a recognized institution;
• Management Course lasting not less than four (4) weeks from a recognized institution;
• Passed the Certified Public Accountants (CPA) Part III Examination or equivalent from recognized institution;
• Registered with the Institute of Certified Public Accountants of Kenya (ICPAK) and in good standing;
• Proficient in the usage of recognized computer accounting software and common office applications.
• Fulfill the requirements of Chapter Six of the Constitution

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Job Specifications
The duties and responsibilities of the officer will entail: -

• Formulating internal audit policies, strategies and plans; 
• Implementing internal audit policies, strategies and plans; 
• Setting up of audit systems in accordance with auditing standards;
• Implementing audit systems in accordance with auditing standards;
• Monitoring Agency overall risk profiles;
• Preparing reports on the Agency overall risk;
• Supporting various departments in risk profiling;
• Providing independent assurance on risk management process on both design and operation;
• Develop Audit Committee Board charter;
• Preparing internal audit reports;
• Conducting special audits and investigations; 
• Testing the efficacy of the risk assessment systems;
• Reviewing correctness and accuracy of accounting reports;
• Assuring on risk control effectiveness, efficiency and adequacy and risk management processes;
• Undertaking physical verification of projects;
• Undertaking physical inspection of assets;
• Coordinate external audits;

Person Specification
For appointment to this grade, an officer must have: -

• Have a minimum period of eight (8) years relevant work experience, three (3) of which must have been at a supervisory position;
• Bachelor’s degree in any of the following disciplines: Commerce, Finance, Business Administration, Business Management (Finance and Accounting option) or equivalent from a recognized institution;
• Master’s degree in any of the following disciplines: Commerce, Finance, Business Administration, Business Management (Finance and Accounting option) or equivalent from a recognized institution;
• Management course lasting not less than four (4) weeks from a recognized institution; 
• Passed part III of Certified Public Accountant of Kenya (K) or its equivalent qualification;
• Membership to Institute of Certified Accountants of Kenya (ICPAK), Institute of Internal Auditor (IIA), Information Systems Audit and Control Association (ISACA) or equivalent in good standing;
• Proficiency in computer application; 
• Fulfill the requirements of Chapter six of the Constitution.

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Job Specifications
The duties and responsibilities of the Officer will entail: -

• Driving assigned vehicle 
• Preparing and submitting regular reports on assigned motor vehicle;
• Detecting and reporting common mechanical faults or accident;
• Carrying out minor vehicle repairs/maintenance including oiling and greasing;
• Ensuring safety of the vehicle on and off the road
• Maintaining cleanliness of the vehicle; 
• Keeping up to date work tickets for vehicles; 
• Providing general guidance to junior drivers on vehicle operations
• Ensuring assigned vehicle is in proper mechanical working condition

Person Specifications
For appointment to this grade a candidate must have: -

• At least served as a driver for at least three (3) years;
• A mean grade D+ (plus) in the Kenya Certificate of Secondary Education or its equivalent from a recognized institution; 
• Valid driving license (BC1C and above) free from any current endorsements(s) for classes of the vehicles the driver is required to drive; 
• The Occupational Trade Test II Certificate; 
• Passed the Suitability Test for Drivers Grade I from are recognized institution.
• First-Aid Certificate Course lasting not less than one (1) week from a recognized institution.
• An accident-free driving period of 3 years.
• Proficiency in computer applications;
• Fulfill the requirements of Chapter six (6) of the Constitution