Latest Jobs at Frontiers Children Development Organization (FCDO)

Location: Lodwar

Reporting: Board Chairman, Frontiers Children Development Organization (FCDO) Board

Direct Reports: Sponsor Relations Coordinator, Grants Project Coordinator and Finance and Administration Manager

Job Purpose:

The Chief Executive Officer (CEO) of Frontiers Children Development Organization (FCDO)  will oversee the implementation of program and sponsorship activities in the Program Area that covers communities in Turkana Central, Loima and Turkana South sub-counties of Turkana County, and the entire County. S/he will manage, supervise, and coordinate program activities, ensuring program quality standards are met; work plans and reporting timelines are adhered to. S/he will manage and supervise all the program staff that include Finance and Administration Officer, Sponsor Relations Coordinator, Program and Sponsorship Officers, Project Officers, Field Officers, amongst others, in carrying out their roles and functions in a quality, timely and accountable way and ensure adherence to FCDO’s Child Safeguarding policies and protocols.

DUTIES/RESPONSIBILITIES

• Manage and coordinate all program and sponsorship activities implemented in the Program Area,
• Coordinate the timely and quality design, development, and implementation of Annual
• Operation Plan and Budget (AOPB) and other program strategic plans and frameworks,
• Guide and supervise the timely implementation, monitoring, review and reporting of program activities and facilitate cross community sharing of experiences and lessons leant,
• Prepare and/or consolidate weekly and monthly program progress reports,
• Facilitate integration of program and sponsorship intervention/activities in all phases of the project cycle – design, development, implementation, monitoring, reporting, and evaluation.
• Engage and mobilize enrolled children and their families to fully participate in program and sponsorship activities, 
• Lead and direct the development, planning, coordination and reporting of a fully integrated child-centred community development program, 
• Enable affiliate Community Organizations to successfully achieve agreed program and
• Sponsorship core outcomes,
• Ensure compliance and adherence to the Letter of Agreement (LOA) signed with ChildFund and any other donor and partner requirements, including policies, procedures and regulations,
• Ensure adherence to financial, sponsorship and program management standards and performance criteria,
• Monitor and manage organizational risks and institute management mitigation measures, and ensure statutory, internal and external organizational and donor audits are conducted and audit actions implemented and reported,
• Lead in building and management of partnerships with all relevant national and county
• Governments’ departments, NGOs, CSOs, Community leaders and other stakeholders aimed at promoting and advocating for the wellbeing and safeguarding of children,
• Promote open and effective communication at all levels between staff, other departments and ChildFund and other stakeholders
• Represent and speak for the organization in forums related to development within the area of jurisdiction,
• Provide leadership in the management and efficient utilization of organization resources included human resources, finances and assets,
• Build capacity, coach, motivate and mentor staff, manage, supervise and regularly appraise their performance, and promote teamwork, and a conducive work environment,
• Lead resource mobilization efforts through development and submission of award winning project proposals, partnership building, and efficient management of income generation activities and mobilization of community contribution and ensure annual target are achieved,
• Provide quality and timely secretarial services to the FCDO Board and ensure proper minutes are taken, board documents are well filed and Board decisions are timely implemented,
• Ensure all staff, partners and associates of FCDO fully comply and adhere to child safeguarding policy and code of ethics.
• Undertake any other duties assigned by the FCDO Board

QUALIFICATIONS AND EXPERIENCE

• A minimum of a Bachelor’s degree in social sciences or development studies; post graduate training will be an added advantage,
• More than 5 years progressive work experience in community development with a focus on children and youth welfare and development in not-for-profit environment;
• At least two (2) years’ experience in management position in a local NGO, 
• Practical experience in implementation of project activities in both urban informal settlements and rural set-up,
• Strong interpersonal communication skills, including good written and oral communication skills in English and fluency in Swahili; understanding of the local dialect will be an added advantage,
• Computer proficiency in general office software applications (i.e., Word, Excel, Outlook),
• Familiarity with process-oriented operations and workflows, well as with policies and standards,
• Team player and with demonstrated ability to supervise a team,
• Excellent organization and prioritizing skills, ability to handle and perform in fast-paced, multi-task environment and  
• Desire to learn process management tools, process management experience a plus.

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Location: Lodwar

Reporting to:  Chief Executive Officer (CEO)

Direct Reports: Finance Officer, Human Resource Officer and Procurement and Procurement and Logistics Officer

Job Purpose:

The job holder is responsible for providing leadership to the finance and administration unit and oversees all financial management, internal controls and financial compliance aspects of the organization, in accordance with all relevant internal regulations, donor regulations and statutory requirements. S/he will manage the implementation of accounting systems, budgeting, expenditure tracking, and financial reporting for FCDO.

The FAM is responsible for ensuring that an appropriate structure exists to ensure effective support of operations and to protect the integrity of FCDO’s financial and administrative operations.

DUTIES/RESPONSIBILITIES

• Compliance
  • Ensure that the finance and administration unit complies with laid down policies, procedures and regulations;
  • Ensure that all operational services are audited for their efficiency and effectiveness on a regular basis, and that suitable risk management arrangements are established;
  • Co-ordinate the annual audit and  follow-up on recommendations and action points raised by auditors;
  • Develop and maintain sound reporting systems to facilitate effective financial management and strong internal control mechanisms
  • Ensure an effective internal control system is maintained and adheres to statutory and fiscal requirements;
  • Ensure that the project operations are carried out in accordance with sound financial management and procurement practices;
  • Ensure FCDO is compliant with all legal requirements including but not limited to filing all the necessary statutory deductions on time;
• Budget Management
  • Prepare and monitor budgets to ascertain that spending occurs as planned and that variances are anticipated, noted, and corrected; ensure that key program personnel are aware of budgetary resources and can monitor their budgets respectively;
  • Perform financial review of purchase requests, purchase orders, and payment requests to ensure compliance with FCDO’s policies and procedures and the donor’s and contracts requirements.
  • Monitor burn rates, advise on spend projections and maintain and update the status of obligated funds 
• Reporting
  • Reviewing the regulations, mechanisms and procedures to assess the adequacy of the reporting requirements to enable sufficient monitoring;
  • Record, analyze and report project accounts accurately in accordance with rules and procedures;
  • Reviews all the daily financial transactions and the books of accounts to ensure they are appropriately recorded and coded;
  • Prepare monthly reports, quarterly reports, consolidated annual fiscal report, cumulative life of project reports, and any other required donor submissions.
• Administration
  • Supervise the finance and administrative staff, conducting performance appraisals and revising job descriptions as necessary. Providing capacity development and training opportunities for the team and facilitate their professional growth;
  • Ensure that there is adequate and conducive office environment for all staff (furniture, security and safety, equipment and supplies);
  • Ensure the safe custody and security of all organizations’ assets including vital records (purchase contracts, proof of ownership documents, after sale service contracts etc.);
  • Develop a fixed asset register, ensuring filing and archiving system is maintained;
  • Carry out day-to-day operations of the project designated accounts, adhering to the procedures of the respective donors for this account;

Child Safeguarding

• Remain alert and responsive to any child safeguarding risks, acquire relevant knowledge and skills which will enable her/him to promote strong safeguarding practices, understand the child safeguarding policy and procedures and conduct her/himself in a manner consistent with FCDO’s Child Safeguarding Policy.

Minimum Qualifications, Knowledge and Skills 

• A Bachelor’s degree in commerce or finance from a recognized academic institution,
• At least five years’ experience in financial and administrative management, three of which must be in a management position at an NGO or overseeing donor programs/grants management.
• Professional accountancy qualifications i.e., CPA K;
• Those with professional training in Administration and Human Resource Management will have an added advantage;
• Computer skills and familiarity with an accounting software is essential
• Proven Knowledge of QuickBooks online;
• Experience in coordinating budgeting processes and managing budgets and monitoring and supervising administrative processes;
• Good oral and written communication skills.

Frontiers Children Development Organization (FCDO) is committed to safeguarding the Interests, rights, and well-being of children with whom it is in contact and to conducting its programs and operations in a manner that is safe for children.