Latest Jobs at World Food Programme (WFP)

KEY ACCOUNTABILITIES (not all-inclusive)

The Procurement Consultant will be responsible for leading on and providing technical advice and oversight to procurement field operations of moderate complexity, partnering with the key supply chain functions to ensure an integrated supply chain approach to meeting the food assistance needs of beneficiaries. 

• Consolidate and analyse data from which to inform sourcing strategies for the operations or plan specialist procurement initiatives that support effective and cost optimizing purchase decisions.
• Provide oversight, guidance and support to Country Offices on implementing best practice procurement policies and procedures, ensuring a strategic, forward purchasing approach to procurement in compliance with wider WFP policies, standards and regulations.
• Lead the implementation of procurement projects of moderate to high complexity (e.g. issue tenders, evaluate offers and negotiate/award contracts), to ensure successful procurement of food and non-food commodities or services.
• Collate information and draft appropriate responses to recommendations to support auditing of procurement activities and ensure conformity with compliance rules.
• Identify, develop and maintain strong relationships with all relevant suppliers and vendors to enable WFP to maximize the value of the service delivered.
• Work in close collaboration with cross functional counterparts (Programme, Logistics, Finance, etc.) to align procurement activities.
• Coordinate and prepare accurate and timely reports of procurement activities to contribute to a WFP wide view that enables informed decision making and consistency of information presented to stakeholders, leading to performance optimization.
• Manage individual procurement officers or small procurement teams ensuring appropriate development and enable high performance.
• Build capacity of WFP staff and external partners to take a strategic and proactive approach to the procurement of CBT services e.g., through provision of training sessions.
• Contribute to preparedness actions, providing technical recommendations and guidance and monitor the management of procurement specific risks.
• Undertake field missions to support the CBT procurement activities in the region on a need basis.

STANDARD MINIMUM QUALIFICATIONS

Education:

• Advanced University degree in Economics, Commerce, Business Administration, Engineering, Legal or Accounting or other relevant field, or First University degree with an additional relevant work experience and/or training/courses.

Experience:

• Minimum of at least five years of relevant professional experience in NFI Procurement, Supply Chain Cash-Based Transfers. Previous exposure to non-profit and private sector would be an advantage. .
• Good understanding of WFP operations and strategic objectives related to the position.
• Good writing skills and ability to summarize the key messages clearly. Ability to deliver trainings.

Skills:

• Experience coordinating or leading a procurement teams.
• Experience in engaging in policy and strategy discussions and providing input into these.
• Ability to analyse and identify opportunities for and propose solutions to quality improvement.
• Strong interpersonal skills and ability to deal patiently and tactfully with people of different national and cultural backgrounds.
• Ability to communicate clearly and concisely both orally and in writing.

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JOB PURPOSE

The Administration Unit in the Regional Bureau for East and Central Africa (RBN) supports the delivery of quality, customer- focused, value for money administrative services that enable staff in country/location operations to deliver food assistance to beneficiaries, in line with WFP strategy.

KEY ACCOUNTABILITIES (not all-inclusive)

• Provide information to Travelers in RBN and Country Offices (COs) within the region, on all matters related to official WFP travel.
• Provide information on the most direct and economical route and plan routings and itineraries plus the most economical airfare rates for such travel, in accordance with relevant provisions of the WFP Travel Manual and in consultation with the Travel Management Company.
• Provide information on DSA rates and MSLS for travel schedules and specific itineraries.
• Calculate transportation costs, excess baggage entitlements, terminal expenses, and DSA for Duty Travel.
• Provide information to Travellers on medical and security requirements for travel itineraries and support the Traveller in following up with the appropriate medical office and UNDSS.
• Contact the Travel Management Company, as appropriate, to make reservations and request issuance of tickets.
• Presents waiver requests for approval by the WFP official holding delegated authority.
• Liaises with the Travel Management Company and Protocol Focal Point on visa requirements, as required.
• Create, modify, and complete Trip Documents on WeTravel for approval.
• Conduct trainings to Travel Focal Points in the Country Offices as part of capacity building when need be.
• Reviews travel claims and supporting documentation for completeness, accuracy, reasonableness, validity, and conformity with the WFP Travel Manual, and refer any irregularities to management.
• Run Monthly travel reports for RBN and COs and ensure that all travel open items are closed in a timely manner.
• Support in the review of travel reports in preparation for Admin CO oversight missions.
• Alternate focal point for Protocol

STANDARD MINIMUM QUALIFICATIONS

• Education: Completion of secondary school education. A post-secondary certificate in the related functional area is desirable.
• Experience: Five or more years of progressively responsible work experience in the relative business stream with experience in general administrative work.
• Language: Fluency (level C) in English language (both oral and written).