Latest Recruitment at Kimisitu Sacco

Position Summary

You will be responsible for planning, coordinating, and providing effective and efficient administrative support to the BOARD, Chief Executive Officer (C.E.O) and Managers of the Sacco. You will be crucial in supporting the Executive make the best use of their time and will be relied on heavily to ensure that work is done without the need for constant or direct supervision.

Main Responsibilities

•  Provide general administrative and secretarial support to the Chief Executive Officer (C.E.O), plan appointments, manage daily activities, board meetings, conferences, and other important events.
•  Ensure the SACCO annual calendar of activities, C.E.O’s communication, planning schedules, meetings, reports, speeches, presentations, and associated tasks are well organized and optimized.
•  Support in planning and organizing management meetings and ensure meetings are efficiently coordinated.
•  Provide administrative and secretarial services to BOARD and manage all communications between the Sacco and directors.
•  Provide fast and accurate information to directors’ queries and handle first level complaints
•  Manage and prioritize workflows to ensure that management meeting reports, minutes, correspondence and matters for attention are dealt with in a professional and timely manner.
•  Keep records of discussions, decisions, and action items.
•  Develop and maintain a contact database for directors, clients, vendors, key stakeholders, regulators and ensure that this is updated on a regular basis.
•  Draft communication correspondence on behalf of the C.E.O as directed / guided.
•  Arrange travel logistics for executives, including flights, transport, accommodation, and visa arrangements in liaison with procurement department, scheduling meetings/visits on travel.
•  Prepare and verify all Executive expenses and claims and forward to finance for payment.
•  Receive and screen Executive telephone calls, enquiries, emails, and requests, redirecting them timely as necessary.
•  Handle confidential documents securely and ensure sensitive information remains protected.
•  Manage Directors records and filing.
•  Responsible for enforcing relevant governance guidelines, rules, and regulation as directed/ guided.
•  Upload all board reports and board papers on e-board / share point.
•  Participate in management of assigned ad hoc projects.
•  Perform any other responsibility assigned from time to time.

Knowledge: Qualifications & Experience

•  A minimum of bachelor’s degree in Secretarial Studies/Business Administration, Public
• Relations, Communication, or its equivalent.
•  A minimum of five (5) years’ experience as executive Assistant is desirable.
•  Practical knowledge of using Microsoft word, Excel, outlook and ERP software.

Personal Attributes required for this role:

•  Excellent interpersonal, communication, and problem-solving skills
•  Exceptional time management and organizing skills
•  Detailed oriented and able to work under pressure
•  Ability to handle sensitive issues of a confidential nature with tact and professionalism.
•  Demonstrate professional expertise in the relevant work area.

Key Relationships:
Direct Reports to this Role:

•  None

Internal Contacts:

•  All departments
•  Directors

External Contacts:

•  Service providers.
•  vendors

Deadline - Tuesday, 9 th April 2024

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Position Summary

You will be responsible for the management of all FOSA Operations - Cash, Credit and Channels in accordance with Sacco policies and regulations while meeting member needs and expectations

Main Responsibilities

•  Verify all accounts opened, facilitate accounts to be closed and forward for authorization to FOSA Manager
•  Issue and receive of cash and mobile money float to & from tellers
•  Open and close of FOSA accounts.
•  Approve/ verify FOSA loans and advances and forward the same to FOSA Manager
•  Verify all FOSA payments
•  Ensure proper and up to date reconciliation of all cash and bank transactions
•  Daily verification of members cash deposits and withdrawals vouchers
•  Establish owners of all direct credits in FOSA bank accounts and advise tellers accordingly
•  Effective & efficient supervision of tellers
•  Reverse erroneous Tellers transactions/ reversing of bounced cheques as approved and inform members accordingly.
•  Liaise with FOSA key partners e.g. banks, suppliers
•  Regular monitor and facilitate reconciliation of mobile banking operations
•  Generate all FOSA reports and forward to FOSA Manager when due
•  Forward bankers cheques issue to Bank via email
•  Generate FOSA overdraft and communicate to the account holders
•  Clear members and non-members cheques
•  Reconcile ATM and PINS issued
•  Post transactions to member’s accounts as appropriately authorized by the FOSA Manager through vouchers or other instruments.
•  Supervise all transactions and ensure sufficient cash flows
•  Perform any other responsibility as assigned.

Knowledge: Qualifications & Experience

•  A bachelor’s degree in accounting or its equivalent
•  Minimum four (4) years’ proven relevant experience in a similar role working in a financial institution.
•  CPA (K) and a registered member of ICPAK in good standing
•  Proficient in MS Office, excel & power point
•  Proficient in using ERP software.

Personal Attributes required for this role:

•  A person of integrity
•  Good communication and interpersonal skills.
•  Excellent analytical and reporting skills
•  Excellent problem solving and decision-making skills
•  Attentive to details.

Key Relationships:
Direct Reports to this Role:

•  None

Internal Contacts:

•  All departments

External Contacts:

•  Members

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Position Summary

Your will be responsible for delivery of all over the Counter services including receiving, disseminating of both cash and cheque services as well as expansion of existing member relationships through cross selling.

Main Responsibilities

•  Receive and account for cash and cheque deposits from members, treasury, and other tellers. 
•  Make payments against proper authorization and procedure to various payees with valid demands and accounts for such payments appropriately and accurately. 
•  Positively identify all persons being paid and those making deposits across the counter. 
•  Specify the denominations and total amounts paid / received on the reverse/ face as the case may be. 
•  Use intelligence and instinct to verify the authenticity of the persons presenting instruments for payment for example identity cards, etc.  
•  Liaise with other staff to detect and report all suspicious cases of fraud and forgeries. 
•  Ensure that cash is always safe and the Teller’s stamp is kept safely. 
•  Handle member enquiries such as balance enquiries and transaction enquiries to the satisfaction of members 
•  Organize the cubicle and the till in an orderly manner to provide the right working environment and image of the society. 
•  Ensure accurate records pertaining to FOSA operations are maintained. 
•  Perform any other duties as assigned from time to time. 

Knowledge: Qualifications & Experience

•  Diploma in Business Administration or its equivalent
•  CPA, ACCA Part II
•  A bachelor’s degree in business management or its equivalent will be an added advantage
•  A minimum of 3 years’ experience in a financial institution.
•  Minimum of C plain in O level

Personal Attributes required for this role:

•  A person of integrity
•  Good communication and interpersonal skills
•  Excellent analytical and reporting skills
•  Excellent problem solving and decision-making skills
•  Attentive to details
•  Self-driven and flexible
•  Proficient in MS Office & excel.

Key Relationships:
Direct Reports to this Role:

•  None

Internal Contacts:

•  All departments

External Contacts:

•  Members 

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Position Summary

You will be responsible for the day-to-day accounts of Sacco and ensure the Sacco's compliance with accounting standards and practices. You will prepare monthly management accounts and ensure timely and up to date bank reconciliations.

Main Responsibilities

•  Prepare accurate management reports including trial balance, statement of comprehensive income and financial statements monthly.
•  Investigate variances, correct errors where necessary and provide explanations on differences from budget.
•  Implement budgetary controls daily by monitoring all purchases and postings to the correct ledger.
•  Liquidity management and investment planning.
•  Assist in costing and pricing of the Society’s investment ventures.
•  Responsible for the daily review of payments accurately
•  Review of Bank and Ledger Reconciliations for completeness and accuracy
•  Provide team leadership to the finance officers through professional staff management.
•  Facilitate internal and external audit and implement the audit recommendations timely.
•  Prepare and analyze the different investment portfolios for effective Treasury Management.
•  Keep abreast on changes in financial regulations and legislation.
•  Ensure that the Society’s assets and liabilities are recorded correctly and safeguarded.
•  Keep and manage debtors and creditors records accurately
•  Ensure that accounts and reconciliation are done daily and adherence to specific deadlines.
•  Perform any other responsibility assigned from time to time.

Knowledge: Qualifications & Experience

•  Bachelor’s degree in accounting, finance, or its equivalent
•  Must be a CPA (K) / ACCA holder
•  Registered member of ICPAK in good standing
•  Minimum 5 years proven relevant experience.
•  Proven experience in budgeting and financial analysis
•  Strong knowledge of taxation principles
•  Knowledge and proven experience in in International Financial Reporting Standards (IFRS)
•  Proficient in using ERP software.

Personal Attributes required for this role:

•  A person of integrity
•  Proficiency in financial modeling and data analysis tools
•  Good risk management skills.
•  Excellent analytical and financial reporting skills.
•  Excellent interpersonal, communication, and problem-solving skills.
•  Detail-oriented and able to meet deadlines.

Key Relationships:

• Direct Reports to this Role:
•  Finance Officers – Accounts Receivables & Payables

Internal Contacts:

•  All departments

External Contacts:

•  Regulators
•  Vendors
•  Members
•  Service providers