Finance Associates at World Food Programme (WFP)

Duties and Responsibilities

• Provide procedural and technical support to staff within the areas of finance and budget, to ensure compliance with WFP financial policies, rules, and regulations.
• Support the development and implementation of financial policies and procedures and assist in the setup and implementation of proper accounting procedures, systems, and internal controls.
• Monitor the daily cash position in order to optimize the use of surplus cash and maximize returns on investment through the liquidity portfolio.
•  Monitor the centralized registry system in order to process all payments to internal staff and invoices to external suppliers in a timely manner and in accordance with WFP standards.
• Contribute to the preparation, implementation, and monitoring of budgets, monitor expenditure, and budget forecasts, to ensure that relevant future funding requirements are met.
• Coordinate with other teams in order to ensure that all financial and administrative services are being performed efficiently and in line with the needs of the wider team.
• Monitor account balances and process financial transactions in an accurate and timely manner, to avoid the occurrence of an overdraft.
• Monitor and analyse general ledger accounts in order to initiate and achieve corrective actions.
• Compile data from the WFP database and systems in order to assist in generating and analysing financial reports on a monthly basis.
• Allocate tasks to other support staff, provide guidance and on-the-job training in the management of financial resources (e.g. managing the petty cash/sub-imprest account, reviewing and analyzing vendor and balance sheet accounts, etc.), to ensure services are delivered consistently and to the required standards.
• Remain on stand-by and follow standard emergency preparedness practices in order to meet immediate emergency requirements for further service on the job and in the field.

Minimum Qualifications

Education: Completion of secondary school education. A post-secondary certificate in accounting, finance, or a related field would be an asset.

Experience: Minimum of 6 years of progressively responsible work experience in Finance, Accounting, or Audit.

Language: Fluency in both oral and written communication in English is a requirement.

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Duties and Responsibilities

• Providing technical support to staff within the areas of finance and budget, to ensure compliance with WFP financial policies, rules, and regulations. Participate in the correct application of financial policies and procedures to support the implementation of proper accounting systems and internal controls.
• Contribute to the improvement of internal processes, enhancement of corporate systems, and design of tools, to support transparent and efficient utilization of financial resources.
• Monitor the daily cash position to optimize the use of surplus cash and maximize returns on investment through the liquidity portfolio.
• Ensure that payments are processed in a timely manner and resolve complex issues relating to the disbursement or replenishment of funds in line with WFP rules and regulations.
• Contribute to the preparation, implementation, and monitoring of budgets, monitor expenditure, and budget forecasts, to ensure that relevant future funding requirements are met.
• Coordinate with other teams to ensure that all financial and administrative services are being performed efficiently and in line with the needs of the wider team.
• Monitor account balances and oversee the recording of financial transactions in an accurate and timely manner to avoid the occurrence of an overdraft.
• Monitor, control and analyze general ledger accounts to initiate and achieve corrective actions.
• Prepare and analyze financial and statistical reports based on the established frequency and provide recommendations for further actions to the Finance Officer or other staff, to facilitate informed decision-making.
• Co-ordinate and supervise the work of other support staff and support their learning and development in the management of financial resources.
• Always remain on standby and follow standard emergency preparedness practices in order to meet immediate emergency requirements for further service on the job and in the field

Minimum Qualifications

Education:  Completion of secondary school education. A post-secondary certificate in accounting, finance, or a related field would be an asset.

Experience: Minimum of 7 years of progressively responsible work experience in Finance, Accounting, or Audit

Language: Fluency in both oral and written communication in English and Kiswahili language is a requirement.