Latest Vacancie at Medecins Sans Frontieres (MSF)

Main Purpose

Ensuring general functioning of the pharmacy and supervising pharmacy supply chain processes in accordance with MSF standards, protocols and procedures, in order to ensure its efficiency and operating availability.

Accountabilities

• Ensuring storage, stock management and supply processes, as well as hygiene and security procedures, tools, and protocols (controlling pests and rodents), implementing appropriate quality controls and records, in order to ensure good storage conditions (temperatures, humidity and light exposure) and availability of drugs and medical material, according to MSF protocols, national regulations and in cooperation with the logistics department.
• Coordinating the delivery, reception and recording of international and local orders, in close coordination with the logistics department, updating stock files and informing line managers on their status (shortfalls, overstocking, expiry dates), in order to permanently ensure security stock levels and ensure efficient management of stock.
• Supervising orders of medical and drug material in order to ensure an efficient and appropriate consumption pattern under budget constraints.
• Supervising the supply of drugs to patients, according to medical prescriptions, informing them on consumption patterns and keeping conditions in order to ensure their therapeutic progression
• Ensuring efficient supply to other pharmacies managed/supported by MSF according to orders and stocks, and using cold chain when needed. Monitoring and analysing orders of depending pharmacies in order to avoid ruptures of stock or having expired drugs.
• Supervising, with the HR department, the associated processes (sizing, staff shifts, recruitment, training, performance evaluation, development and internal/external communication) of the pharmaceutical team and the nursing staff, in order to ensure both the sizing and the amount of knowledge required and to improve their dispensing capabilities.
• Recording all items received and issued in computer (Isystock) and reporting on drug consumptions and medical equipment dispensed according to protocols, informing on unusual patterns as well as forecasting future needs, in order to rationalise the budget and to ensure availability.
• Assisting in training of nursing staff regarding dispensing of drugs and their side effects

MSF Section/Context-Specific Accountabilities

• Data entry: He/she will ensure prompt data entry of all the IN and OUT into the project consumption data tool, this will be on the basis of stock cards update.  
• Follow up and ensures full implementation of project pharmacy standard operational procedures (bimonthly / weekly orders, expired drug, stock card update, DDA registration book. etc) pharmacy procedures in regard to the project SOPs.
• Data management: ensures that pharmacy related data are properly and securely kept as per the existing procedures. Pharmacy data tool ensures timely and accurate update of the project data tool for the periodic analysis by the Pharmacy Manager.
• Pharmacy order documents management: he/she should ensure that all the departmental order processing documents/requests are properly filed. Prescription/tally sheet handling: Ensures the entire project prescriptions (CP, OPD pharmacy, Health Posts etc.) are safely and securely handled/ filed as per the law.
• Distribution of commodities and order servicing: he/she will participate in the verification of orders to the departments so as to ensure accuracy. Will also assist in the confirmation of the bi-monthly orders as at the time of reception.
• Ensure maintained daily supervision of pharmacy drugs dispensing activities within OPD and Central Pharmacy.
• Ensure pharmacy incentive staffs duty roters and leave plans are up to date.
• Ensure constant referral emergency boxes update follow up within the project.
• Departmental emergency trays update follow up.
• Constant follow up and compilation of expired items within the project.
• Follow up on the EPREP stock rotations within the project.
• Follow up on stock status of compound clinic/safe rooms and car kits regularly.
• Ensure regular / periodical update of consumables and medical supply stocks for Mass Causality Incident (MCI)

Requirements

• Education:   Essential, degree of pharmacy management or nursing related studies, or medical profile
• Experience:  At least 1 year certified work experience as a pharmacy manager
• Languages:  Mission language (English) and Local language (Somali/Kiswahili) essential
• Knowledge Essential computer literacy (word, excel and internet)
• Competencies: Result, Teamwork, Flexibility, Commitment, Stress Management

Application deadline:  15 April 2023

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Main Purpose

Planning, organizing and carrying out laboratory activities and supervising the laboratory staff according to MSF protocols, security measures and hygiene standards, in order to support the MSF medical team in the diagnosis of patients’ diseases.

Accountabilities

• Participating in the project planning and follow-up and reviewing the laboratory budget when necessary in order to support MSF’s medical activities.
• Ensuring the compliance of MSF hygiene and safety protocols, both individually and collectively as well as informing staff of existing biological risks.
• Performing laboratory tests and carrying out sample collection (serology, hematology, biochemistry, bacteriology, parasitology ...) in accordance with prescriptions as well as ensuring that quality control tests are carried out regularly. Informing the doctor of the results of the tests and keeping a record of the analysis with data from patients.
• Ensuring proper management (cleaning, maintenance, arranging) of all laboratory equipment and the adequate supply of needed equipment and material in order to prevent stock-outs. This includes being responsible for all required automatic instrument calibration, ensuring that no material is taken out of laboratories without prior authorization and carrying out a proper storage system and conditions, inventory, etc. In cooperation with logistics department, ensuring that cold chain is properly maintained in Laboratory areas for both, samples and reagents.
• In the absence of a Laboratory Manager, ensuring proper registration and needs of all lab related activities and implementing a correct use of the associated management tool (EpyTryp. Etc.) in order to have a proper recording of laboratory activities. Preparing and sending slides/samples for external quality control.
• Supervising, in close coordination with the Hospital Director, the HR department, the associated processes (recruitment, training/induction, coaching, evaluation, potential detection, development and communication) of the staff under his/her responsibility in order to ensure both the sizing and the amount of knowledge required
• Ensuring that all staff using medical devices are qualified and trained. Ensuring cleaning and minor maintenance tasks are performed according to the protocols. Reporting any malfunction to the project biomedical service.
• Producing regular reports on the testing and on any issues / problems related to laboratory personnel and / or the material used.

MSF Section/Context Specific Accountabilities

• Day-to-day running and coordination of all laboratory activities. On-the-job and theoretical teaching/training of auxiliary laboratory technician’s frequent supervision and support to the auxiliary lab tech working in the HP.
• Weekly blood supply management through deputy Medco request if require from the donor
• Collect samples in an appropriate manner and according to the criteria in place, for further processing of samples in other locations (Nairobi, Lancet MSFF etc.). Ensure that results reach their destination timely.
• Ensure the equipment is available, handled carefully and consumable goods are available and ordered in due time.
• Facilitate any needs relating to epidemic surveillance.
• Supervise the health post and lab consumable material and drugs, weekly order is done according to the schedule agreed by project pharmacy managers, and follow-up of daily, and weekly registration books and reports. The storage conditions, inventories, follow-up of expired drugs and their destruction, and drugs consumption related to departments.
• Part of the emergency team and also on–call providing support for emergency laboratory investigations at short notice round the clock as needed.
• Use appropriate, PPEs provided by the facility while in the clinical setting and when attending to patients. • Support capacity building of nurses, clinical officers and doctors in regard to making them proficient to perform point-of-care rapid tests on their own.

Requirements

Education

• Essential degree as Laboratory Technician
• Essential 2 years experience in a laboratory, preferably as a Lab Tech.

Experience

• Desirable in MSF or another NGO, desirable in a clinical laboratory

Languages

• Mission language essential (English).
• Local language desirable (Somali/Kiswahili)

Knowledge

• Essential computer literacy (word, excel and internet)

Competencies

• Results, Teamwork, Flexibility, Commitment, Stress Management

Application deadline: 10 April 2023