Careers at Plan International

ABOUT THE ROLE  

The main purpose of this position is to support and manage the implementation of the project activities in line with the approved project documents (project proposal and outlines) in line with donor requirements. S/he is responsible for the conceptualization, development and execution of the project activities as per the approved activity plans. Responsibilities also include active participation in design, implementation, monitoring and reporting on the progress of project activities in line with the detailed implementation plan. The Project Officer will be responsible for collecting project information and building a database of project outcomes during the execution of the project. Guided by the Plan Kenya gender framework, the incumbent will ensure gender considerations are applied in all project cycle management aspects. 

ACCOUNTABILITIES AND MAIN WORK ACTIVITIES 
 Planning, strategy and policy (30%) 

• Ensure Safe and Inclusive Cities Project is effectively implemented to contribute to the project outcomes and results are realised. 
• Take lead in the implementation of the Safe and Inclusive Cities project in a gender transformative approach as per the country and Global strategies. 
• Facilitate consultation, participation and feedback to the community in relation to Plan programs and policies. 
• Coordinate the development and harmonization of implementing annual and quarterly costed work plans in accordance with Plan’s financial years. 
• Ensure smooth and synergized day-to-day implementation of all Safe and Inclusive Cities field activities. 
• Coordinate regular (weekly/monthly) review meetings with Safe and Inclusive Cities field teams and implementing partners. 

 Programme Implementation, Project Design and influence (20%)  

• Ensure effective participation of all project beneficiaries and communities in project cycle for the achievement of outcomes. 
• Maintain close collaboration with local partners – Youth Led Organisations, Community based Organisations, religious leaders and all relevant stakeholders 
• Train and support youth ambassadors, safety champions to participate in relevant forums at local and national level. 
• Influence stakeholders to address the varied and complex root causes of the issues that impact adolescents and youth (15-25) lives. Especially governance, safety and violence prevention, SRHR and economic empowerment.  
• Consolidate/write project periodic reports in line with the laid down donor requirements and Plan standards. 
• Work with the communication department to document project achievements and lessons learnt through stories of most significant change. 
• Contribute to documentation and sharing of best practices with all stakeholders on the project outcomes. 
• Work with relevant staff to ensure all logistics and procurement are done according to Plan’s and donor policies in a timely manner. This will include the development of yearly procurement plans. 
• Participate in relevant stakeholders’ forums, technical working groups and coordination forums at the County level as may be required. 
• Facilitate access to relevant and accurate information on the Safe and Inclusive Cities project to all project stakeholders and partners.   

Networking and Collaboration (15%)   

• Engage and maintain cordial stakeholder relationships throughout the project cycle for effective project delivery and achievement of the Safe and Inclusive Cities Project deliverables. 
• Management of project implementing partners to effectively deliver on Safe and Inclusive Cities project delivery.  
• Maintain a high level of external communication and contact at the community and county levels.  
• Build and strengthen working relations with local structures (Government, partners, local administration, schools, Youth groups, among others) and ensure their participation and support to project activities. 
• Conduct capacity gaps assessment with implementing partners and develop capacity building plans for mutual development to enhance effective project delivery. 

 Quality improvement and standards (10%)  

• Deliver timely and quality SAIC project deliverables as per monthly and quarterly schedules. 
• In liaison with the M&E officer, ensure SAIC project activities and outputs are regularly tracked towards the realization of results and appropriate remedial measures are in place to ensure project implementation is always on track. 
• Work with the M&E and Research and Learning and Knowledge management team in documenting project best practices and lessons learnt. 
• Facilitate and coordinate joint reflection sessions with SAIC Project implementing partners, beneficiaries and stakeholders to inform programming/improve on quality of interventions.  

 Financial Management (10%) 

• Support implementing partners to develop quarterly and monthly activity costed plans and budgets as per donor approved work plan and ensure all activities are on track with appropriate scheduling to meet timelines. 
• Monitor expenditures per interventions and ensure compliance with approved budget.  
• Review expenditure reports on a monthly basis.  

Accountable for the management of the project budgets Risk Management (5%)  

• Develop risk assessments for the project and put in place mechanisms to mitigate/manage the risks during the implementation phase. 

 Safeguarding Children and Young People (Safeguarding) and Gender Equality and Inclusion (GEI) (5%) 

• Understands and puts into practice the responsibilities under Safeguarding and GEI policies and Plan International’s Code of Conduct (CoC), ensuring that concerns are reported and managed in accordance with the appropriate procedures. 
• Leads the orientation of programme staff to ensure that they are properly inducted on and understands their role in upholding Plan International’s safeguarding and GEI policies; 
• Ensures that Plan International’s global policies for Safeguarding Children and Young People and Gender Equality and Inclusion are fully embedded in project design, during implementation and as principles applied in day-to-day work of Programme team;  
• Ensures that Plan Kenya contributes to Plan International’s global efforts to ensure safeguarding and GEI, including making sure that relevant reporting and data are submitted.   

 Other duties (5%) 

• As assigned by the supervisor. 

TECHNICAL EXPERTISE, SKILLS AND KNOWLEDGE 
 
Qualifications/ experience essential:  

• Bachelor’s degree in Arts, Social Sciences, Education or Development Studies. 
• At least 3 years’ experience in project implementation/coordination 
• Minimum of 3 years working in Urban settings. 
• Strong knowledge of community development with focus on youth programming in the areas of economic empowerment through green entrepreneurship, urban safety and SRHR. 
• Experience in partnership management. Managing diverse CSOs (Youth led organizations, CBOs, local and regional NGOs) and managing partners  
• Conversant with children and youth safeguarding strategies. 
• Knowledge in donor reporting and grants management mechanisms. 
• Skills in managing project implementation and monitoring is critical 
• Strong facilitation, coordination and report writing skills 
• Community mobilization and organization, networking, partnership development and management skills 
• Good communication and negotiation skills 
• Good interpersonal, relationship and team working 
• Conflict Management skills 
• Demonstrated competence in computer applications. 

 Qualifications/ experience desirable:  

• Knowledge in partnership management  and donor reporting mechanisms (will be an added advantage) 

Languages required 

• Excellent written and verbal communication skills in Kiswahili and English. 

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ABOUT THE ROLE

The SDC-GBV Horn of Africa project, is a new 4-year project that will be implemented in Isiolo County. The project’s intermediate outcomes are (1) Women, men, girls, and boys increasingly recognise, prevent, report and address GBV, and 2) Governments, formal and informal WLOs at national and local levels deliver quality GBV prevention and responses. 

It will ride on the Gender and Inclusion Approach, which is a gender transformative and inclusive approach. This approach attempts to tackle root causes of vulnerability and inequality and promote equal rights whether in a humanitarian or more developmental context. The anticipated project activities implementation will consider the different needs of targeted girls and women and contribute for addressing the root causes of gender inequality and exclusion. 

The Gender Capacity Development Officer (Gender-CDO) will be responsible to drive the gender transformative approach of both projects so that they challenge and address gender-related barriers for sustainable and rewarding change.  The Gender-CDO will support and work with project teams and partners to provide technical guidance and support to analyse and apply the elements of gender transformation in project activities, including capacity building of the teams and partners. Additionally, the role is to ensure that the gender marker application is managed throughout the project cycle for project work. With support from the line manager, the Gender- CDO will closely work with teams in SDC GBV Horn of Africa Project for synergy and integration of project interventions in Isiolo.

ACCOUNTABILITIES AND MAIN WORK ACTIVITIES

Planning and Implementation (40%) 

• Ensure the projects maintains gender-sensitivity in all project activities. These include but not limited to, addressing gender norms directly, improving agency, promoting positive masculinity, and fostering an enabling environment where possible and appropriate.
• Work towards enabling projects to achieve the highest standards of gender transformation to address power and gender inequalities that undermine responsive nutritional and food security outcomes for children and women, adaptive climate change, improved economic self-reliance and community resilience and water, sanitation, and hygiene.
• Facilitate meaningful engagement, consultation, participation and feedback to ensure gender transformation is on track.
• Facilitate and support localization and implementation of Gender equality and Inclusion strategy into all the components of project cycle. They will work towards promoting gender equality, women's empowerment, and social inclusion in the project's activities, strategies and outcomes. 
• Inform community led beneficiary targeting processes and reporting on interventions being undertaken from a gender and inclusion perspective.

Reporting and Influencing (15%) 

• Support the Implementing partner engagement in the mobilization and participation of  women's rights organizations (WROs) 
• Promote participation of children, girls and communities in project cycle to explore and challenge gender norms.
• Contribute to gender sensitive responses/intervention through continuous data collection during project implementation. 
• Contribute to project periodic reports in line with the laid down donor requirements and Plan standards.

  Monitoring, Evaluation and Quality Assurance (20%) 

• Manage the application of the gender marker across the projects
• Review and input into the projects MERL plans and framework, data collection tools and M&E guidance to ensure that MERL practices are gender sensitive and the project is expertly capturing gendered outputs and outcomes.
• Participate in baseline/end-line and other qualitative and quantitative evaluation activities (i.e. methodology and tool development and data analysis) to ensure a gender lens is applied.
• Monitor and advise on the actions that promote gender transformation as defined in the marker, across all project phases.
• Support and present in project reviews from a gender and inclusion perspective and identify areas where we are excelling with gender and areas where we can improve. 

Working in Partnership (10%) 

• Provide support and capacity strengthening of partners on gender transformation. 
• Understand the partnership context and inform the GEI aspects that affect the project implementation
• Actively participate in partnership sessions and support to drive GEI
• Build and strengthen working relations with local structures (local administration, schools among others) and ensure their participation from a gender and inclusion perspective
• Support the delivery of trainings on gender equality and inclusion for stakeholders and partners. 
• Assess local partners’ capacity gaps in delivery of program work with attention to GE&I and develop capacity building plans for mutual development.

Risk Management (5%) 

• Contribute to development of the project risk assessment on matters GEI.
• Continually advise on local context in advancing gender transformation.

Safeguarding Children and Young People (Safeguarding) and Gender Equality and Inclusion (GEI) (5%)

• Understands and puts into practice the responsibilities under Safeguarding and GEI policies and Plan International’s Code of Conduct (CoC), ensuring that concerns are reported and managed in accordance with the appropriate procedures.
• Leads the orientation of programme staff to ensure that they are properly inducted on and understands their role in upholding Plan International’s safeguarding and GEI policies;
• Ensures that Plan International’s global policies for Safeguarding Children and Young People and Gender Equality and Inclusion are fully embedded in project design, during implementation and as principles applied in day-to-day work of Programme team; 
• Ensures that Plan Kenya contributes to Plan International’s global efforts to ensure safeguarding and GEI, including making sure that relevant reporting and data are submitted. 

Other Duties (5%)

• As assigned by the line manager.

TECHNICAL EXPERTISE, SKILLS AND KNOWLEDGE

Qualifications/ experience essential: 

• Bachelor's Degree in Gender and development, International development, Development Studies, Sociology and other related studies.
• Technical knowledge of Gender Equality and Inclusion in general, and as it relates to relevant sectors at the Community level and their impact on the population.
• At least 3 years progressive experience in Gender Transformative and Rights based Approaches into project design, implementation and M&E 
• Direct project implementation experience, reporting and capacity building, preferably in the field of either nutrition, natural resource management, community development, and climate change adaptation.
• Hold personal values, ethics and attitudes which are in alignment with the principles of the Plan’s values

Qualifications/ experience desirable: 

• Experience working in Isiolo or the North
• Strong report writing skills 
• Documentation of project impact stories of change
• Community facilitation, networking, partnership development and management skills 
• Good communication, negotiation and advocacy skills 
• Good interpersonal, relationship and team working 
• Conflict Management skills 
• Ability to understand the cultural context of the coastal communities.
• Experience in program phase out management
• Motorcycle riding skills and experience

Languages required:

• Excellent written and verbal communication skills in Kiswahili and English. Northern dialect is an added advantage. 

go to method of application »

ABOUT THE ROLE

The SDC-GBV Horn of Africa project, is a new 4-year project that will be implemented in Isiolo County. The project’s intermediate outcomes are (1) Women, men, girls, and boys increasingly recognise, prevent, report and address GBV, and 2) Governments, formal and informal WLOs at national and local levels deliver quality GBV prevention and responses. 

It will ride on the Gender and Inclusion Approach, which is a gender transformative and inclusive approach. This approach attempts to tackle root causes of vulnerability and inequality and promote equal rights whether in a humanitarian or more developmental context. The anticipated project activities implementation will consider the different needs of targeted girls and women and contribute for addressing the root causes of gender inequality and exclusion. 

The Monitoring and Evaluation (M&E) Officer will be charged with the responsibility of coordinating and managing the project related monitoring and evaluation activities in the selected sites of Isiolo. The role has an assignment to drive project Data Quality Assurance and specific data requirements for projects/programmes as well as tracking and reporting on project outcomes and impact of the project interventions. The role will ensure the Implementing partner is technically supported to required MERL management standards. The M&E Officer will enable documentation of project best practices, lessons learnt and project learning. He/She will work towards profiling project work and impact stories. 

ACCOUNTABILITIES AND MAIN WORK ACTIVITIES

Monitoring Implementation and M&E coordination at strategic level (20%)

• Support in the design and implementation of the monitoring and evaluation frameworks of the project and information system to track delivery against targets, outcomes and impacts
• Ensure the execution of functional M&E framework based on tracking of outcomes and impacts
• Ensure the activity monitoring logs are well kept in a quick and easy to access and retrieve
• Analysis of data collected for assessment of progress and areas of improvement and overall data management
• Support in developing monitoring tools to track project performance and ensure the partner is well supported to align to the standards, the Theory of Change and the M&E Plan
• Monitor and evaluate overall progress on achievement and sustainability of results
• In liaison with project team, coordinate periodic reporting, monthly, quarterly, half-yearly and annual progress on all project activities.
• Manage and conduct quantitative and qualitative monitoring, evaluations and studies among program beneficiaries and other stakeholders.

Quality improvement and standards (30%) 

• Track implementation of indicators and sets of measures of sustainability and success to generate reliable evidence for project improvement
• Uses on-going project monitoring and assessment reports, working closely with project teams to improve the quality of implementation and adapt project design.
• Provides input, information and statistics for quarterly, annual and other reports to Project Management 
• Employs data quality management standards through use of appropriate data collection tools, data management and analysis methods 
• Establishes and manages a performance monitoring and evaluation framework with specific goals, outcomes, inputs, outputs, processes, indicators, data needs and sources as well as reporting templates and frequency, for effective monitoring, reporting and updating of the progress of the project. 

Documentation, Data management, Learning and Knowledge management (30%) 

• Supports project team and partner to develop case studies, change/impact stories to inform projects achievements 
• Provide advice to the partners and project team on improving project performance using M&E findings.
• Leads and conducts analysis of quantitative data as well as qualitative data on all project inputs, outputs and outcomes to inform project management
• Dissemination of Monitoring Reports for internal and external audiences
• Supports the Project Manager to respond to Senior Management or donor data queries in an -accurate and timely manner
• Ensures all the data is disaggregated by sex, age and disability and that all the studies are gender responsive 
• Responsible for supporting from a gender perspective, data collection, analysis and utilization across all programs at the hub level, based on the standard tools. 
• Facilitates and supports the documentation of best practices and lessons learned from project outputs for audiences within and outside Plan International
• Leads the project team in developing case studies and change stories periodically. 
• Identifies and documents interventions and initiatives, and knowledge management products that can be replicated or scaled up.

Capability Strengthening through knowledge sharing, networking and coaching (10%)

• In liaison with the Project Coordinator, reviews M&E findings and best practices and disseminates information to stakeholders to facilitate evidence-based planning, learning and informed decision-making
• Promote individual, Organizational and Implementing Partner learning through systematic reflection processes, documentation, dissemination and knowledge management. 
• Support coaching and training of project staff and partners for improved MERL practices in response to needs. 
• Builds, maintains and engages in internal and external MERL partnerships and networks.
• Builds capacity of the project implementation team, including partner in M&E data collection, analyses, verification and reporting

Safeguarding Children and Young People (Safeguarding) and Gender Equality and Inclusion (GEI) 5%

• Understands and puts into practice the responsibilities under Safeguarding and GEI policies and Plan International’s Code of Conduct (CoC), ensuring that concerns are reported and managed in accordance with the appropriate procedures.
• Leads the orientation of programme staff to ensure that they are properly inducted on and understands their role in upholding Plan International’s safeguarding and GEI policies;
• Ensures that Plan International’s global policies for Safeguarding Children and Young People and Gender Equality and Inclusion are fully embedded in project design, during implementation and as principles applied in day-to-day work of Programme team; 
• Ensures that Plan Kenya contributes to Plan International’s global efforts to ensure safeguarding and GEI, including making sure that relevant reporting and data are submitted.

Others (5%)

• As assigned by the supervisor

TECHNICAL EXPERTISE, SKILLS AND KNOWLEDGE

Qualifications/ experience essential:

• Minimum of a University Degree in Social Science, Economics, Statistics, Development studies or any other related field from a recognized university. 
• At least 3 years of demonstrated successful coordination of M&E functions and experience 
• Grounded understanding of qualitative and quantitative methodologies in research and evaluation 
• Experience with database design and management including advanced use of Excel and data analysis and entry packages including at minimum SPSS, Stata, R, Epiinfo, Atlas-Ti, CSpro and the use of KOBO Collect platforms for data collection 
• Experience in Gender programs and their application into the design, monitoring, and evaluation in development projects and programs is an added advantage, 
• Strong demonstrable levels of knowledge of and experience with gender sensitive research design, performance monitoring, impact evaluation, and / or social research methodologies
• Demonstrated experience on Impact reporting

Qualifications/ experience desirable: 

• Evidence of experience in development of longitudinal real time data bases including online application for management of data 
•  Experience in advising / coaching individuals, teams and / or organisations in M&E system design, research methodologies, research design
• Previous experience with mobile data collection (Kobo, ODK, CsPro) and GIS mapping an asset 
•  Experience in the application of MER systems and frameworks including theory of change and logical frameworks 

Languages required

• Excellent written and verbal communication skills in Kiswahili and English. Northern dialect is an added advantage.